Dean of Operations at KIPP Denver Collegiate - KIPP Colorado
Denver, CO
About the Job
This role is available for an immediate start.
About the Dean of Operations Role: The Dean of Operations manages the execution of all school-based operational systems. The Operations Manager coordinates with staff, vendors and regional team members to ensure execution of clear operational systems focused on fulfilling the needs of students, families, staff and school community stakeholders. This is a full-time administrative exempt position reporting to the Assistant Principal of Operations (APO).
About KIPP: Together with families and communities, KIPP creates joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. KIPP is a national network of tuition-free, public charter schools open to all students. There are 255 college-preparatory KIPP schools in 20 states and the District of Columbia, serving more than 100,000 students. Nationally, KIPP students are graduating four-year colleges at three times the national average for low-income students.
Who we are: KIPP Colorado Public Schools is a network of six free college-preparatory public charter schools open to all students. Our 350-person staff educates 2,600 students from ECE to 12th grade. At KIPP Colorado, we partner with our KIPPsters, educators, families and communities to ensure that we are all united around the goal of a choice-filled future for our KIPPsters. Our KIPP Forward Team supports our 1,000+ high school Alumni as they create their own paths. Our core values of excellence, belonging, belief, advocacy and courage are central to who we are and how we operate at all levels of our organization.
What we do: We believe in the unique gifts and brilliance of every student. We believe in setting a high bar for joy and academic excellence to ensure the infinite possibilities our students have before them become a reality. We aspire to create and reinforce a culture of achievement, belonging and support. We know that every student is different and we personalize learning based on a student's needs, skills, and interests.
Role Responsibilities and More About How You’ll Spend Your Time in this Role
Professional Responsibilities
+ Believe deeply in the mission, values, and Race, Inclusion, Diversity, and Equity (RIDE) commitments of KIPP Colorado Schools and that all children can and will learn
+ Assume personal responsibility for student achievement
+ Read, internalize, and adhere to the KIPP Colorado Policies and Procedures manual and guidelines
+ Provide an active presence, strategic supervision, and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)
+ Take ownership for the development of your craft (meet 1x/1-2 weeks with a manager, implement feedback, engage in active practice, etc.)
+ Commit to being prepared. Such as: internalizing and preparing for lessons; preparing for O3s/coaching, preparing for meetings, coaching, PD, etc.
+ Meet professional obligations including and not limited to meeting deadlines and honoring schedules
+ Consistently leverage existing professional tools, including but not limited to Google Suite (google documents, etc.) and Microsoft Suite (including but not limited to your KIPP Colorado email, Teams chat / meetings, Teams phone, and Microsoft outlook)
+ Maintain strong attendance each day and be on time to all responsibilities
+ Collaborate with colleagues and seek feedback in the spirit of continuous improvement
+ Reflect on professional practices to meet individual professional development goals
+ Actively participate in professional development, grade level, and department meetings
+ Actively engage and implement in all school-wide and Org wide professional development
+ Serve as a positive, contributing member of a grade team or functional team, collaborating with colleagues to tackle common challenges and implement org and grade-wide initiatives
+ Share candid, solutions-oriented feedback with peers and leadership on a regular basis, assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students
+ Assist with both student and staff recruitment and engagement- including events, home visits, calls home, and other determined and related requirements
+ Know that you role, professional development, org wide meetings, etc. may require you to travel around Denver to other KIPP Campuses, our Home Office, or other KIPP or PD events
+ Assist with other duties as assigned (such as but not limited to, lunch duty, arrival/dismissal duty, bathroom duty, school support duties, etc.)
Day to Day Operations
+ Ensure that all daily operational systems are effective for teaching and learning. This includes and is not limited to the following:
+ Facilities & Shared Spaces
+ Supplies & Materials
+ Copiers & Printers
+ Guest Teachers & Classroom Coverage
+ Auditing and support of key operational systems as directed by the Assistant Principals of Operations
+ Provide front desk coverage only when needed to provide required breaks for Operations Coordinator or serve as additional support during key times of the day
Project Management
+ Create and drive project management for key operational events and projects
+ Work with the Assistant Principal of Operations to ensure deadlines for all events and projects are met
+ Monitor and manage progress toward deadlines for key projects
+ Events and projects may include: Field Trips, Report Cards and Conferences, Family Events, Registration, Recruitment Events, Campus Celebrations, Graduations and End of Year Closeout
Student Safety and Compliance:
+ Work with the Assistant Principal of Operations to ensure compliance on all safety systems and emergency operations plans
+ Serve as a key member of the school Emergency Team
+ Complete medical delegation and CPR/First Aid Training
+ Support with nursing and medical delegation as needed
+ Ensure accurate documentation for 100% of health needs and medications with the DPS provided nurse
+ Work with the Assistant Principal of Operations to ensure front office systems maintain student safety and compliance with all federal and state laws at all times
Finance and Purchasing
+ Create, maintain and drive the campus purchasing system in alignment with KIPP Colorado Fiscal policies
+ Align with Assistant Principal of Operations to meet all required purchasing approvals
+ Ensure that weekly supply orders are placed, tracked and delivered with the support of the Operations team
+ Complete weekly credit card receipt uploads and ensure that 100% of credit card purchases are approved and recorded
+ Complete weekly invoice uploads and approvals from Principals
+ Complete regular bank deposit process and reconciliation
+ Manage inventory system and process for all supplies, curriculum, furniture and uniforms
Communication
+ Work with the Assistant Principal of Operations to ensure campus communication systems are functional and efficient
+ Own and drive family communication which may include weekly newsletter, flyers, Social Media posts and other updates as determined by the campus
+ Ensures campus calendars are accurate, updated and available to staff and families
+ Communicate effectively and appropriately with all KIPP Colorado families, students and staff
Enrollment and Attendance
+ Support goal of 100% enrollment by the first day of school and through October Count
+ Plan and execute Recruitment events as directed by the Assistant Principal of Operations
+ Plan and execute annual registration events to ensure 100% of students are registered by day one of school
+ Manage and track attendance data from Infinite Campus and provide Tier 1 support and intervention with attendance
+ Implement attendance systems to reach the goal of 96% average daily attendance for the campus
Student Data and Technology
+ Understand and manage Infinite Campus systems for scheduling, enrollment and attendance
+ Work in collaboration with the Assistant Principal of Operations team to ensure 100% of students are accurately rosters and schedules in Infinite Campus
+ Manage schedule changes as requested
+ Ensure that annual deadlines for scheduling and student information systems are met
+ Support KIPP Colorado Tech team systems for student devices
+ Develop and manage device damage systems for student technology
+ Serve as Tier 1 support for technology needs for staff and students
Additional Responsibilities
+ Participate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learning
+ Partner with the Assistant Principal of Special Services and Special Education Teachers to ensure proper implementation of 504s, BIPs, IEPs, safety plans, accommodations, modification, and language support for students
+ Enforce positive behavior systems and monitor behavior data
+ Attend designated school functions outside of school hours (Back to School Night, Report Card Conferences, Community Events, etc.)
+ Perform necessary support duties including (but not limited to) bus, lunch, and dismissal duties,chaperone field trips. Participate in parent meetings, conferences, and periodic evening events
+ Develop strong relationships with the families of students through home visits, participation in school events and phone calls home
+ Communicate regularly with families about academic progress and behavior
+ Participate in daily duties (i.e. breakfast, lunch, dismissal) to support school operations
+ Maintain accurate records and student data tracking systems
+ Assist with both student and staff recruitment
Role Level Specifics, Scope of Work, and Level of Responsibility
+ For more about how you’ll lead at this level, please visit the KIPP Colorado Role Levels Matrix (https://docs.google.com/spreadsheets/d/1cEtOT1-MSF0gA23ooBnOdMmFia2Ydhs-L8sbF-HlFiE/edit#gid=0) (this is an internal document, only)
About a Successful Candidate
About the skills and qualifications you will bring to this role:
+ Bachelor's degree (required)
+ Spanish bilingual (preferred)
+ At least 2 years of relevant and aligned experience in the area of school operations management (required)
+ At least 2 years of K-12 teaching or similar aligned experience and a strong record of helping underserved students achieve academic success (required)
+ Past experience leading adults in a school environment (preferred)
+ A full understanding and Commitment to an Exceptional Student Experience (more about that HERE (https://drive.google.com/file/d/1Nt5ApJai3YVG8amLVNeer2ZCzVxkEwiK/view?usp=sharing) ) (required)
+ Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills
+ Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
+ Proactive problem solver who demonstrates initiative and teamwork
+ Strong work ethic coupled with an enthusiastic and passionate approach to one’s work
+ Multi-faceted, multi-skilled, resourceful and willing to do whatever it takes to help the school reach a level of academic excellence
+ High level of detail orientation and sound excellent organizational skills
+ Strong communication, feedback and facilitation skills
+ Strong analytical and problem-solving skills
+ Articulate, professional demeanor with strong self-confidence and initiative
+ Entrepreneurial mindset, with the creativity and versatility to work productively in a fast-paced environment
+ Demonstrated ability to work in a fast-paced, high-energy environment with a proven ability to meet and complete multiple deadlines and tasks with meticulous attention to detail
+ Strong interpersonal skills, with the ability to develop productive working relationships with stakeholders across functional and organizational lines
+ Passionate commitment to KIPP Colorado mission and to high standards of excellence
Compensation and Benefits
Employee retention and satisfaction is imperative for KIPP Colorado. We seek to provide competitive compensation and benefits including the following:
+ Competitive Market Salary: Starting salary for this role begins at $73,440 and is commensurate with experience
+ Please submit a comprehensive resume to assure all your experience is accounted for! Tip: We don't care if your resume is more than one page, we are eager to see and compensate you for all of your experience and accomplishments
+ Excellent Healthcare Plan: 100% of employee-only monthly premium paid by KIPP Colorado and options for family enrollment and coverage, through United Healthcare
+ Time Off !!!: More than 6 weeks of annual vacation and Paid Time Off (PTO)
+ Based on hire date, employees are eligible for up to 8 days of Paid Time Off (PTO)
+ All employees receive summer break through an organization-wide closure, based on work location and position
+ Access to parental and medical leave: includes 6 weeks paid and 6 weeks unpaid for a total of 12 weeks (after your first year)
+ Career Trajectory: Access to opportunity to move up, across schools, and grow your career during weekly coaching sessions to refine your craft
+ Mental Health Care: Immediate and ongoing access to mental health support through our Employee Assistance Program
+ Technology & Access: Equipment provided: laptop & phone
+ Retirement Planning: Participation in the Colorado PERA retirement program (https://www.copera.org/) , including a PERA 401k option
+ Move to Join Us: Relocation reimbursement (when applicable)
+ Additional Pay: Most schools offer various stipend opportunities
+ Other Insurance Options:
+ Wellness reimbursement
+ Voluntary employee, spousal, and child life insurance
+ Voluntary long term disability insurance
+ Voluntary short term disability insurance
+ Optional Basic Life and AD&D Insurance
+ Additional Information: For more information, you can view our benefits FAQ here (https://drive.google.com/file/d/1Hq0WHovkTFLdL58exzvZHrLfPiJXd2ny/view)
KIPP Colorado Schools is dedicated to equal employment opportunities and fair labor practices. KIPP Colorado Schools, KIPP Denver Collegiate High School, KIPP Northeast Denver Middle School, KIPP Northeast Elementary, KIPP Northeast Denver Leadership Academy, KIPP Sunshine Peak Academy and KIPP Sunshine Peak Elementary provide equal employment opportunities to all individuals based on job-related qualifications, and the ability to perform a job without regard to race, color, gender, gender identity, gender expression, religious creed, marital status, age, national origin, ancestry, genetic information, legally protected medical condition, veteran status, sexual orientation, or on any other basis made unlawful by federal, state or local laws. It is our policy to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.
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Source : KIPP Colorado