Department Assistant 80% - U W-GREEN BAY
GREEN BAY, WI
About the Job
JOB REQUIREMENTS: UW SYSTEM OFFICIAL TITLE: Department Assistant POSTING
DATE: October 11, 2024 ESSENTIAL JOB FUNCTIONS: This position reports to
Dean's Assistant of the College of Science, Engineering & Technology
(CSET) and under general supervision, provides administrative support to
professional staff and subordinate supervisors in the assigned college.
This position includes the following responsibilities: Manages office
operations including mail, copy machines, and other office equipment
Processes Copy and Supply orders Schedules and secures resources for
meetings, conferences, and work unit operations Schedules conference
room Manages/maintains department vehicles and schedules vehicles or
contract buses when needed Assists faculty with travel arrangements and
reimbursement requests Serves as a first point of contact for
individuals and groups, provides basic organizational information via
phone, in person and through other communication mediums, and routes
more complex inquiries to the appropriate entities in CSET Assists new
employees/student employees with office supplies and office machines
Upkeeps of department email mailboxes Sends, receives, copies, and
distributes communications to the appropriate entities according to
established policies and procedures under general supervision Mail
distribution/upkeep of staff and faculty mailboxes within departments
Maintains established methods and organizational systems directed at the
maintenance of electronic/physical records related to work operations
according to established policies and procedures Stores Syllabi
reporting to Repository Conducts annual computer equipment inventory and
reports it to IT Coordinates tri-annual confidential shredding, loading,
and delivery to designated area Coordinates Assessment report data
Position is a part-time (80%) University Staff appointment. The work
hours for this position will be between 7:45 a.m. - 4:30 p.m., Monday
through Friday. A criminal conviction investigation will be conducted on
the finalist(s). A six-month probationary period is required for this
position. In compliance with the Wisconsin Fair Employment Act, the
University does not discriminate on the basis of arrest or conviction
record. TO ENSURE CONSIDERATION: Please submit application materials by
Sunday, October 27, 2024. HOW TO APPLY: Select the job title for which
you are applying. Click the "Apply for Job" button. You must create an
account and login before you can apply. If you are already a registered
user, input your "User Name" and "Password" and select "Sign In."
If you have not yet registered, click on "Register Now" to begin the
registration process. Please be sure to complete all required fields,
and include all required documents before submitting your application
Once submitted, you will not be able to edit or attach any application
materials. Files must be complete to be considered. Please include the
following documents: Cover letter Resume If you have any questions, need
accommodations, or submitted your application with missing materials,
call or email: Human Resources Phone: (920) 465-2390 Email:
jobs@uwgb.edu For additional details and to apply, visit the following
website and search for Job ID 21327: www.careers.wisconsin.edu
* OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: MINIMUM
QUALIFICATIONS: Associate's degree at time of application PREFERRED
QUALIFICATIONS: Associate's degree with experience in a higher
education work environment The successful candidate will be expected to
work inclusively and respectfully within a diverse campus community and
practice civility in the workplace. The University welcomes applicants
who are dedicated to the appreciation and promotion of inclusivity and
equity as crucial components in the pursuit of organizational
excellence. * APPLICATION INSTRUCTIONS: Apply Online:
www.careers.wisconsin.edu Qualified females, inorities, and special
disabled veterans and other veterans are encouraged to apply.
DATE: October 11, 2024 ESSENTIAL JOB FUNCTIONS: This position reports to
Dean's Assistant of the College of Science, Engineering & Technology
(CSET) and under general supervision, provides administrative support to
professional staff and subordinate supervisors in the assigned college.
This position includes the following responsibilities: Manages office
operations including mail, copy machines, and other office equipment
Processes Copy and Supply orders Schedules and secures resources for
meetings, conferences, and work unit operations Schedules conference
room Manages/maintains department vehicles and schedules vehicles or
contract buses when needed Assists faculty with travel arrangements and
reimbursement requests Serves as a first point of contact for
individuals and groups, provides basic organizational information via
phone, in person and through other communication mediums, and routes
more complex inquiries to the appropriate entities in CSET Assists new
employees/student employees with office supplies and office machines
Upkeeps of department email mailboxes Sends, receives, copies, and
distributes communications to the appropriate entities according to
established policies and procedures under general supervision Mail
distribution/upkeep of staff and faculty mailboxes within departments
Maintains established methods and organizational systems directed at the
maintenance of electronic/physical records related to work operations
according to established policies and procedures Stores Syllabi
reporting to Repository Conducts annual computer equipment inventory and
reports it to IT Coordinates tri-annual confidential shredding, loading,
and delivery to designated area Coordinates Assessment report data
Position is a part-time (80%) University Staff appointment. The work
hours for this position will be between 7:45 a.m. - 4:30 p.m., Monday
through Friday. A criminal conviction investigation will be conducted on
the finalist(s). A six-month probationary period is required for this
position. In compliance with the Wisconsin Fair Employment Act, the
University does not discriminate on the basis of arrest or conviction
record. TO ENSURE CONSIDERATION: Please submit application materials by
Sunday, October 27, 2024. HOW TO APPLY: Select the job title for which
you are applying. Click the "Apply for Job" button. You must create an
account and login before you can apply. If you are already a registered
user, input your "User Name" and "Password" and select "Sign In."
If you have not yet registered, click on "Register Now" to begin the
registration process. Please be sure to complete all required fields,
and include all required documents before submitting your application
Once submitted, you will not be able to edit or attach any application
materials. Files must be complete to be considered. Please include the
following documents: Cover letter Resume If you have any questions, need
accommodations, or submitted your application with missing materials,
call or email: Human Resources Phone: (920) 465-2390 Email:
jobs@uwgb.edu For additional details and to apply, visit the following
website and search for Job ID 21327: www.careers.wisconsin.edu
* OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: MINIMUM
QUALIFICATIONS: Associate's degree at time of application PREFERRED
QUALIFICATIONS: Associate's degree with experience in a higher
education work environment The successful candidate will be expected to
work inclusively and respectfully within a diverse campus community and
practice civility in the workplace. The University welcomes applicants
who are dedicated to the appreciation and promotion of inclusivity and
equity as crucial components in the pursuit of organizational
excellence. * APPLICATION INSTRUCTIONS: Apply Online:
www.careers.wisconsin.edu Qualified females, inorities, and special
disabled veterans and other veterans are encouraged to apply.
Source : U W-GREEN BAY
