DEPARTMENT HR SPECIALIST SR at Arizona State University

Department HR Specialist Sr.

Arizona State University

CISA Business Administration/P

Campus: Polytechnic

105140BR

Job Description

The College of Integrative Sciences and Arts (CISA) Dean’s Office is seeking a dynamic Department HR Specialist, Senior to join our team on the Polytechnic Campus. In this role, you will report to the Associate Director of Human Resources for CISA and will work closely with the CISA HR Team, faculty heads and leadership to understand and coordinate the human resource functions that support the life cycle of the college employee base. 

Arizona State University offers a comprehensive benefits package to enhance your total compensation. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses and eligible dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and retirement program designed to promote long-term savings and provide income upon retirement. 

Salary Range

$57,000 - $63,500 per year; DOE

Close Date

22-October-2024

Essential Duties

Recruitment, Hiring and Position Changes:

• Coordinates the recruitment and hiring process for all positions in assigned CISA areas. Works with hiring supervisor and committees to facilitate the search process using established guidelines and processes to completion of recruitment.


• Utilizes university systems to manage and process faculty, staff and student hiring.


• Prepares correspondence associated with and necessary for hiring employees, documenting changes in position, renewals, and processes actions accordingly.

Payroll:

• Manages ASU Payroll for assigned college areas to ensure accuracy of payroll information, including position and funding changes.


• Assists with ASU On-Cycle Payroll bi-weekly review and investigates payroll discrepancies to confirm correct and timely payments.


• Manages Department Time Administrator (DTA) for assigned units to ensure accurate and timely recording of exceptions and time reporting.


• Responsible for compliance auditing at the college level to verify supporting documentation for all transactions is thorough and correctly filed in the personnel and reconciliation folders.

General:

• Manages and processes leave requests for the assigned college areas and timesheet entries for employees on leave.


• Coordinates employee visa applications and renewal processes for assigned college areas.


• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest.


• Regularly responds to a diverse range of questions from faculty, staff and students by phone, email, and in person.


• Processes a wide range of transactions using university systems.


• Ensures the maintenance of electronic personnel records based on college, university, state and federal guidelines.


• Takes responsibility for fostering a positive work culture, advancing our values, and championing engagement in all its forms.


• Performs other duties as assigned to support the needs of the CISA HR team and administrators.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in human resources practices, regulations and standards.


• Experience in ASU payroll transactions.


• Experience with visa applications. 


• Experience working in HR higher education environment.


• Experience using the following software: BrassRing, Interfolio, PeopleSoft Human Resources, Workday, Time and Attendance System (TAS), Microsoft Office, Dropbox and Adobe Sign.


• Experience in maintaining confidentiality regarding sensitive/confidential information pertaining to payroll, employee issues.


• Evidence of a passion for innovative HR solutions and process improvement.


• Evidence of a proven track record of working in an environment with quickly changing priorities.


• Evidence of handling a large volume of transactions simultaneously.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).


• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).


• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.


• Ability to clearly communicate to perform essential functions; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, and associated computer/technology peripherals. This position receives regular review of objectives by department administrator.


• Hybrid work is an option for CISA employees. Hybrid arrangements allow employees to spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.

Department Statement

ASU's College of Integrative Sciences and Arts is home to innovative employees who are guided by educational access, student success, applied learning, and interdisciplinary inquiry. CISA has over 8,200 students in all levels of degree programs and nearly 250 faculty members. We understand that there are many paths to achieving a university education, and we build undergraduate and graduate degree programs and pathways that are flexible and relevant for a rapidly changing world. Please visit our website for additional information: https://cisa.asu.edu/

In the CISA Dean's Office, we value employees who are accountable for their actions, present a positive attitude, support their peers, promote sharing, strive for continuous improvement, foster productivity, and innovate for the greater good.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include dates of employment, job title, job duties, and name of employer for each position. Dates of employment in month/year format(e.g., 6/88 to 8/94) are preferred in order to most accurately assess professional experience as it relates to the Minimum Qualifications for the position; if date information is not included in this format, you may be declined from the position if we are unable to determine your qualifications.

A cover letter is required for the application to be considered complete.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicants must be eligible to work in the United States; ASU's College of Integrative Sciences and Arts will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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