Deputy Director, Division of Emergency Services - Department of Emergency Management (0954) - City and County of San Francisco

Application Opening: September 12, 2024
Application Deadline: Interested applicants are encouraged to apply immediately as the filing period may close at any time but no sooner than 5 PM (PDT) on September 25, 2024.
Recruitment ID: PEX-0954-150412

Company Description:
The San Francisco Department of Emergency Management (SFDEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/. 

Appointment Type: This is a Permanent Exempt (PEX), Category 6 appointment. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104. The incumbent is “at will” and serves at the discretion of the Appointing Officer.

Becoming a City employee means being a part of a team that cares about making a difference. Your work will shape both the present and future of San Francisco. When you work for the City, you’re choosing a job with purpose.

The Deputy Director of the Division of Emergency Services reports to the Executive Director of SFDEM. Under policy direction, the Deputy Director creates the mission and long-term vision of SFDEM’s Division of Emergency Services.  This position oversees the development of strategic plans and interim goals; establishes policies and determines priorities; adjusts plans to respond to emerging and/or urgent issues; and directs the allocation of resources to achieve timely outcomes and measurable goals within budget guidelines.  The Deputy Director makes policy decisions of critical impact affecting the safety and resiliency of the City and the public. This position assumes ultimate responsibility for all programs and activities of the Division.   

Major, important, and essential duties of the Deputy Director position include, but are not limited to, the following:  

• Oversees the overall operation and quality control of the Division and its functions and programs, including setting objectives and monitoring the performance of subordinate staff.
• Determines the organizational structure, staff assignments, service levels, and administrative systems required to accomplish the Division’s mission and objectives in an effective and efficient manner that meet the needs of the City.
• Supports the Executive Director’s department-wide priorities and initiatives, including production of citywide or regional preparedness trainings, exercises and workshops and associated deliverables.
• Ensures compliance with federal and state Homeland Security and other applicable regulations.
• Consults with Mayor’s Office staff regarding the activities of the Division and proper prioritization of citywide initiatives related to emergency preparedness.
• Coordinates with other City Departments regarding compliance with federal, state and local guidelines and directives, and their overall emergency preparedness responsibilities as agencies serving the City and County of San Francisco.
• Coordinates with partner agencies, including representatives from the private sector, not-for-profit groups, community-based organizations, and other non-governmental organizations to ensure coordinated citywide emergency preparedness and response.
• Represents the Department before commissions, boards and committees, and representatives from federal, state and local agencies and jurisdictions.
• Oversees long-term financial planning, including directing the preparation and implementation of the Division’s annual budget, monitoring expenditures to ensure adherence to the approved budget, ensuring compliance with grant-funded position requirements, and coordinating with the Bay Area Urban Areas Security Initiative for grant submissions and allocations.
• Facilitates citywide working groups, briefings or large coordinating meetings as needed.
• Guides the development of standard operating procedures for emergency operations and response.
• Promotes and prioritizes City Department and partner agency emergency preparedness and compliance through training, exercise, and experience opportunities.
• Supports and works directly with the External Affairs team to promote citywide preparedness efforts and legislative initiatives as necessary.
• Provides insight and recommendations to the Executive Director as appropriate.
• Maintains positive working relationships with local, state, and federal partners.
• Acts as Department Head when Executive Director is unavailable as necessary.
• Performs other related duties as assigned.

1.Possession of a Bachelor’s Degree in Emergency Management, Business Administration, Public Administration, or a closely related field from an accredited college or university; AND

2. Five (5) years of experience in a responsible managerial capacity involving the delivery of emergency communication services or emergency management services with a government agency public safety environment, all of which must include supervisory experience.

Substitution: Additional full-time work experience as described above may substitute for the degree requirement on a year for year basis for up to two (2) years of the required education. One (1) year of work experience is equivalent to 30 semester units or 45 quarter units.

Note: One year of full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.  
 
Desirable Qualifications:  

• Verifiable completion of Incident Command System courses 100, 200, 300, 400, 700, 706, 800, or equivalent.
• Verifiable completion of Incident Command System/Emergency Operations Center courses 2200, G-191, E/L/G 2300 or equivalent within the last 5 years.
• Certified Emergency Manager from the International Association of Emergency Managers.
• Possession of an advanced degree in Emergency Management, Public Policy, Public Administration, City Planning, or equivalent field.

Verification of Education and Experience: 
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements   

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.   

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Selection Procedures: 
The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Note:  Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Additional Information Regarding Employment with the City and County of San Francisco:  

• Information About The Hiring Process  
• Conviction History  
• Employee Benefits Overview    
• Equal Employment Opportunity   
• Disaster Service Worker  
• ADA Accommodation  
• Right to Work  
• Copies of Application Documents  
• Diversity Statement  

Statement on Diversity, Equity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.  

How to Apply:
Submit your application through this job ad. Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst, Kacie Kesler at Kacie.Kesler@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.