Deputy Treasurer/Motor Vehicle Technician - Morgan County

OVERVIEW

Under the direction of the County Treasurer performs a variety of general administrative, clerical, and accounting duties as needed to expedite the daily processes and statutory obligations of the office of the County Treasurer. In the absence of the County Treasurer, assumes all statutory authority and responsibility of the department.

ESSENTIAL RESPONSIBILITIES ANDDUTIES:

• Performs a variety of advanced-level complex clerical tasks as needed to expedite the mailing, collecting, and receipting of county property taxes; participates in the issuance of tax notices and recording and receipting of tax remittances as required by law of the office of County Treasurer; assists in the management and collection of all money received in trust and deposited with the county.
• Performs various cashier and computer entry duties; collects tax payments, current and delinquent, and receives all county revenues over the counter and through the mail and receipts the same; computer posts all tax revenues; double checks name, address, amount, and statements; prepares and issues receipts; balances cash with receipts prepares bank deposits; enters tax collection receipt into computer updating customer account and Treasurer ledger accounts; collects and receipts money into various funds of county government; updates ledger with bank accounts and fund balances; follows up and initiates recovery on bad and returned checks.
• Retrieves tax information; provides pay-off figures and researches records as requested; conducts records research as requested by banks, mortgage companies, and title companies; enters mortgage company and bank requests for tax payments; prepares and mails tax notices and statements on delinquent properties; provides a list of all properties to be sold to the county auditor.
• Performs daily and/or weekly balancing of receipts with revenue and petty cash; reconciles bank and credit card statements.
• Processes the renewal of motor vehicle registrations and title applications; collects sales tax and appropriate fees; sells license plates, decals, and permits and issues receipt(s) for the same; conducts daily balancing of cash and receipts and prepares for deposit with County Treasurer and State Tax Commission.
• Interacts with the general public on a daily basis, communicating the requirements needed to complete registration and titling of vehicles
• Assesses and collects tax or fee-based payment(s) from the public for cars, pickups, trucks, trailers, motorcycles, snowmobiles, boats, and other on-road or off-road vehicles, aircraft, and campers; issues receipts for the same; enters tax data on a computer.
• Processes a variety of types of vehicle title transactions (i.e. impound release, new titles, transfer titles, repossession titles, out-of-state titles, dealer titles, sheriff titles) by completing and witnessing appropriate forms; receives reject titles returned for error or processing problems; makes adjustments or changes to conform title to standards; resubmits title.
• Orders plates and decals and all forms and office supplies; May supervise license mail-out system; may compile and maintain an inventory of office supplies.
• Assists with various clerical and data entry functions of the department as needed and performs related duties as required.

EDUCATION, EXPERIENCE AND CERTIFICATIONS:

• High school diploma or equivalent with course background in bookkeeping, accounting, mathematics, finance or some other related field; plus, one (1) years of specialized training provided through in-service or professionally sponsored workshops; and
• Four (4) years of progressively responsible work experience performing above or related duties; or An equivalent combination of education and experience may also be considered

NECESSARY KNOWLEDGE, SKILLS ANDABILITIES:

• Considerable knowledge of the operation and responsibilities of the County Treasurer's office; knowledge of the laws and regulations governing tax collection in the county; modern bookkeeping and accounting practices and procedures.
• Working knowledge of principles of supervision. Some knowledge of budgeting, finance, and fiscal management.
• Ability to speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally; use the telephone in a professional and courteous manner; deal with people in a manner that shows sensitivity tact, and professionalism.
• Ability to work with computers and related software; skill in accurately entering and retrieving data on computer; review and/or edit documents for accuracy and completeness.
• Considerable knowledge and experience with Microsoft Office products, such as MS Word, and Excel. Knowledge of filing systems.
• Skill in reading, writing, and basic math; operating standard office equipment; word processing, data entry and basic spreadsheets.
• Ability to research methods, techniques, and/or sources of information; exercise initiative, discretion, and judgment in making decisions.
• Ability to make decisions or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.
• Read, interpret and apply laws, rules, regulations, policies, and/or procedures; abide by laws governing access to public and private records (Government Records Access and Management Act).
• Working knowledge of Treasurer's Office policies and procedures, laws, codes, or regulations relevant to work performed.
• Ability to maintain cooperative working relationships with those contacted during the course of work activities; communicate effectively verbally and in writing; understand and follow clear work instructions; distill relevant and useful elements from vast amounts of information.
• Ability to take initiative in addressing problems in day-to-day operations.
• Ability to maintain confidentiality of sensitive records and information.
• Ability to promote a positive attitude and motivate peers to work as a team.

PHYSICAL DEMANDS/WORKENVIRONMENT:

The physical demands of this position and work environment characteristics described are representative of those that must be met or will be encountered by an employee while successfully performing the essential functions of this job.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee regularly sits at a desk, walks, stands or stoops. Works for sustained period of time maintaining concentrated attention to detail. Occasionally lifts, carries, pushes, pulls, or otherwise moves objects weighing up to 30 pounds.

The noise level in the work environment is usually quiet. Work is performed in an office or other environmentally controlled room.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description is subject to change by the County as the needs of the County and requirements of the job change. Duties, responsibilities and activities may change at any time with or without notice.

MORGAN COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER