Development and Fundraising Manager - The Quad Preparatory School

The Quad Preparatory School

Development and Fundraising Manager

Immediate Opening

Classification: Exempt

Reports to: Director of Development and Communications

Annual Salary Range: $70,000 - $75,000

At Quad Prep, we are on a mission — to transform the lives of neurodiverse, twice-exceptional people by redefining the experience of school. Through the collective, collaborative, and empathic work of our teachers and clinicians, we are empowering our students to engage with the exciting and wonderful diversity of this world. 

As we enter our 12th year, we are excited to welcome fellow innovators and collaborative colleagues to our team to be a part of this inspiring and impactful mission. At Quad Prep, a New York State Association of Independent Schools (NYSAIS) Accredited School, we are eager to create challenging and engaging learning experiences for our students, to seek diverse perspectives, and to work together to continuously refine and redefine best practices in neurodiverse education. The Quad Preparatory School actively seeks to advance diversity through its programs and hiring.

Why work at Quad Prep?

• ACCREDITED SCHOOL: Quad Prep was recognized as an outstanding school when it received accreditation last year through NYSAIS.
• COMMUNITY: We are committed to building a joyful and inclusive culture where everybody is celebrated for who they are.   
• COLLEAGUES: Our colleagues are inspiring, consummate innovators and are at their happiest collaborating to create personalized solutions for each student.  
• STUDENTS We guarantee that you will learn something eye-opening every single day from our students — and have a lot of joy and laughter along the way!
• DEEP PROFESSIONAL LEARNING: Quad Prep supports mission-driven educators and clinicians to grow their professional skills and influence in the neurodiversity educational space. Close collaboration with colleagues, coaching from supportive leaders, and thoughtful, in-depth professional learning programs keep us growing.
• GENEROUS AND COMPREHENSIVE BENEFITS
  • Health: Medical, Dental, Vision
  • Student Loan repayment 
  • Retirement Plan contribution
  • Group Life Plan
  • Disability Insurance
  • Generous Parental Leave
• WORK LIFE BALANCE:  In addition to a ten-month school year during which our staff are offered on average 33 days off (approximately 7 weeks) for scheduled holidays and school breaks, we provide generous preparation periods throughout each week, limiting the number of after work hours you will need to work —  so that you can live the life you wish for — inside and outside of our school. Additionally, our students are dismissed midday each Friday in order for you to meet with your team and division, as well as plan, and prep.
• EXTRAS You can build a private practice or tutor onsite during after school hours at low-cost reduced rates, available only to our Quad Prep staff.

Who We Are

(If Quad Prep is for you, you'll read what's below and feel, "That's me!")

At Quad Prep, we are guided by values that we hold dear and we have developed an innovative set of practices to meet our mission. We are:

Groundbreaking: We ignite our students’ talents and are passionate about their futures. You are:

• Passionate about our work and our mission
• Creative and excited about reaching each and every learner in new ways
• Excited to help create new, evidence-based best practices in this rapidly evolving field
• Able to set high expectations of both students and yourself and discover ways to meet them

Collaborative:  We function with an exceedingly deep degree of collaboration. You:

• Communicate effectively with colleagues
• Seek to understand yourself and others in order to welcome new perspectives 
• Are generous of spirit and willing to give and receive feedback and input freely
• Are kind, welcoming, and inclusive

Trustworthy:  We are steadfast and are accountable to our students and each other. You:

• Can be counted on to do what you say you will do
• Have a high level of ownership for personal and team results
• Can purposefully develop skills to find success in your work and our learning community
• Ask for support when you need it
• Project an unflappable, firm, and kind presence to our students

Constantly Learning and Growing:  We value continued growth and learning. You:

• Seek opportunities to learn and grow in your professional practice
• Support colleagues by sharing best practices and nurturing their learning
• Help the organization grow and improve by developing and sharing new ideas and approaches

Resourceful:  At Quad Prep, we dig deep to meet our mission. You: 

• Are highly effective and dedicated 
• Show initiative
• Display good judgment and sensibility
• Excellent at supporting students inside and outside the classroom

Flexible:  At Quad Prep, we never give up on each other and are driven by the ethos of “not if, but how.”   You are:

• Open to new ideas
• Nimble in fluid, changing environments
• Excited by growth, change, and innovation

WHAT YOU’LL DO

The Development and Fundraising Manager works closely with the Director of Development and Communications and will support the fundraising efforts of The Quad Preparatory School by assisting in the planning, execution, and management of various development and fundraising activities. This role involves coordinating events, managing donor databases, preparing reports, and facilitating communication with donors and stakeholders. The ideal candidate will be warm, collaborative, detail-oriented, possess excellent organizational and communication skills, and have a passion for the mission of Quad Prep.

Key Responsibilities:

1. Development & Fundraising:

• Assist in the design and implementation of comprehensive fundraising strategies including annual giving campaigns, major gifts, grants, and special events.
• Monitor and report on fundraising performance metrics. Analyze data to assess campaign effectiveness and identify areas for improvement.
• Create powerful content for engaging individual donors, including creating major gift proposals, appeals, donor reports, and acknowledgements.
• Coordinate and manage development events, including logistics, invitations, sponsorships, execution, and follow-up

2. Donor Relations:

• Conduct prospect research to identify potential donors. 
• Cultivate and steward relationships with current and potential donors. 
• Develop tailored communication strategies to engage and retain donors.

Manage donor acknowledgment and reporting to ensure timely communication, including donation receipts and impact reports.

3. Data management

• Provide oversight and strategy for effective use of donor databases. Maintain and update donor databases, ensuring accuracy and confidentiality.
• Track donor contributions 

4. Grants & Corporate Sponsorships:

• Research and identify potential grant opportunities & corporate sponsors 
• In collaboration with the Director, prepare & submit grant proposals and reports.
• Track grant deadlines and ensure compliance with reporting requirements.

5. Communications and Marketing:

• Collaborate with the Communications team to develop content for newsletters, social media, and other communication channels
• Work closely with and take direction from the Director of Development and Communication, ensuring alignment with the organization’s strategic goals and priorities.
• Create event announcements, and other promotional materials.
• Assist in the design and production of marketing materials for development activities.

. 6. Administrative Support:

• Maintain organized records and files related to development activities.
• Assist with budget tracking and financial reporting for development projects.
• Help to create and implement efficient administrative systems

Required Qualifications:

• Bachelor’s degree in a related field (e.g., Nonprofit Management, Business, Communications).
• 3-5 years of experience managing fundraising projects, or an equivalent, in a fast-paced, professional environment; preference for experience in a nonprofit role.
• Excellent writing skills with experience developing and managing content for multiple audiences and channels.
• Experience managing and growing relationships with stakeholders or supporters.
• Attention to detail, a proven ability to stay organized, and an enjoyment of collaborating closely with team members to move projects forward. Willingness to take on a wide variety of tasks in a small nonprofit environment. Strong track record of attendance, punctuality, and meeting deadlines. 
• Strong organizational skills with a high attention to detail.
• Experience in event planning and coordination.
• Proficiency in Microsoft Office Suite, Google Suite and donor management software (e.g., Raiser’s Edge, DonorPerfect). Knowledge of Veracross, a plus.
• Commitment to the mission and values of Quad Prep

Preferred Qualifications:

• Knowledge of grant writing and management.
• Familiarity with social media and digital marketing strategies.

Work Environment: 

This job operates in an office setting. The office  is located on the 33th floor of the building with an elevator. This role requires regular walking to various locations around the office and occasionally traveling to the Lower School and Upper School campuses approximately two blocks away. 

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and listen. This position is active and involves continuous standing, walking, and climbing stairs. The employee must occasionally lift and/or move items under 20 pounds. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Position Type and Expected Hours of Work: 

This is a full-time exempt position in an office and educational facility that is open eight hours a day. Occasional evening or weekend hours will  be required. In general, though, hours are Monday-Friday 8am - 4pm. 

Compensation and Benefits: 

Compensation is dependent upon experience and degree obtained. 

At Quad Prep full-time (or over 30 hours per week) employees will have access to a full range of benefits, including medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K match, and student loan repayment contributions (after one year of employment); and a range of professional development opportunities, including our First Year Support Program for all new facility and staff; our Leadership Development Institute for those wishing to gain supervisory experience; and a full tuition waiver for candidates wishing to participate in our annual Certificate Program in Meeting the Needs of Twice-Exceptional Students.

All staff will engage with colleagues in our ongoing staff wellness groups, relax at our social events, and collaborate in meaningful work as a valued member of our voluntary groups, including our Diversity, Equity, and Inclusion Taskforce; our Staff Ambassador Program; and our Peer Mentorship Program.

Want to learn more about Quad Prep? Connect with us!

***Note that all employees are required to be fully vaccinated and boosted for COVID-19. Medical and Religious Exemptions may be provided.***

ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at peopleandculture@quadprep.org.

The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.

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