Dir Facilities Services - Front Porch

San Francisco Towers

POSITION SUMMARY: Ensures effective building maintenance, plant operation, project management, housekeeping/laundry services, and safety of the Community. Interacts extensively with the Executive Director on preventive maintenance, quality assurance, and budgetary matters .

RESPONSIBILITIES INCLUDE:

• Responsible for effective and productive leadership of the building maintenance and painting staff with direct oversight of hiring, scheduling and coaching of this staff.
• Responsible for oversight of the Housekeeping Supervisor, and the departments under that manager's leadership (Housekeeping, Laundry, Custodial Services).
• Responsible for the security department, including appropriate scheduling, training, and oversight of daily activities.
• Co-ordinates, processes and oversees preventive maintenance needs and attends to repairs and building improvements. Maintains life safety systems as required by code and regulations, including arranging for periodic testing as required.
• Responsible for complete implementation and maintenance of the MP2 software program for proper tracking of work orders, preventative maintenance schedules.
• Responsible for the establishment of inventory of parts and supplies; to be maintained on the MP2 system. Purchasing of parts and supplies should be done through approved vendors and in keeping with budgetary constraints
• Operation, maintenance and repair of HVAC, plumbing, electrical and generator systems.
• Responsible for waste management and recycling programs, to include proper maintenance of equipment.
• Responsible for maintaining all equipment and services in Skilled Nursing Facility at peak performance levels and maintaining appropriate records for regulatory compliance under Title 22. This includes beds, carts, wheelchairs, televisions, oxygen system, etc.
• Responsible for proper upkeep of all public areas and offices, to include painting, carpeting, vinyl flooring, wallpaper, etc.
• Responsible for internet hook up and maintenance of phone system to department staff and residents.
• Responsible for oversight of Landscaping Department and fosters the aesthetics and maintains clean and safe grounds of the community.
• Responsible for approved renovation projects for the building and residents and is responsible for turning over apartments when vacated in a timely manner. Punch lists should be regularly completed and checked for accuracy.
• Monitors and manages utilities usage; recommends action to reduce expense where feasible.
• Oversees departmental budget performance, foresees discrepancies and tightly adheres to record keeping policies and procedures. Provides monthly variance reports for Maintenance, Housekeeping, Landscaping and Security Departments to the Executive Director.
• Assists the Executive Director with updating the capital asset management list on a quarterly basis.
• Recommends upgrade or replacement schedule for essential building systems and equipment.
• Oversees management of construction projects, including fire alarm systems, apartment renovations, new building construction, etc.
• Manages contracts with outside vendors and workers and maintains records of all contracts, work orders, and budgets.
• Functions as Fire Life Safety Director, responsible for assisting with assigning, training and educating staff and residents in Facility Emergency Plan, including conducting periodic fire drills.
• Participates in performance improvement meetings, quality assurance programs, safety programs, and management and departmental meetings and training
• Responsible for assuring training of technical skills and safety skills to the Maintenance and Housekeeping/Laundry/Custodial Staff, while maintaining proper records.
• Maintains control of keys for buildings.
• Responsible for maintaining the operation of Housekeeping/Laundry/Custodial staff in the absence of the Housekeeping Manager.
• Works effectively to train, coach and lead the Maintenance Supervisor and Housekeeping Manager.
• Promotes the on-going education of those individuals for further advancement.
• Responsible for maintaining pest control program with proper record keeping
• The employee shall work well under pressure; meeting multiple and sometimes competing deadlines.
• The employee shall at all times demonstrate cooperative behavior with staff, colleagues and supervisors.

KNOWLEDGE, SKILLS AND ABILITIES:

• Must possess excellent organization and decision-making skills.
• Highly skilled in development of policies and procedures.
• Computer literacy required.
• Ability to communicate effectively, both orally and in writing to staff, residents, and outside vendors and contractors.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• College Degree in Engineering or Facilities Management preferred.
• Vocational Course work or licensing with at least 7 years experience in facilities management including a minimum of five years professional experience in supervision.

EXPOSURE RISK: The Director of Facilities Services is at low risk for exposure to blood and body fluids.

PHYSICAL AND MENTAL CAPABILITIES: (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the work day.
• Must be able to cope with the stress and responsibilities of the position.
• Must be able to function independently, have personal integrity, flexibility and the ability to work effectively with residents, staff, guests, visitors and support agencies.
• Must be in good general health and demonstrate emotional stability.
• Must be able to work with the disabled, ill, elderly, emotionally upset, and at times, hostile people within the Community.
• Must be able to lift, push, pull and move a minimum of fifty pounds.
• Must be able to assist with the evacuation of residents, staff and patients within the community.
• Must complete physical examination and TB test.
• Employment contingent upon fingerprint clearance from Department of Justice.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• The work environment and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is an office environment, community meeting room, or a resident's apartment. The noise level in the work environment is usually moderate.
• The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, and talk, or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, climb, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and Department of Justice Criminal background clearance.

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