Director, International Administration and Operations - Hybrid - The Henry M. Jackson Foundation for the Advancement of Military Medicine

Join the HJF Team!

HJF is seeking a Director, International Administration and Operations. The incumbent will work in the HJF Global Infectious Diseases Portfolio to assist the Deputy Portfolio Lead in the day-to-day operations of activities taking place internationally. The Director will have direct supervision over a team of professionals located in the US and at the international sites.

This role requires both a strategic and tactical skill-set. The Director will implement a strategic approach to engagement with the Sites, Program and Home office with particular focus on business process improvement, cost effectiveness, and customer satisfaction. Director will also be responsible for overseeing the execution of day-to-day delivery of support to Program activities. The functional areas of support include but are not limited to human resources, procurement, contracting, fixed assets, security, and logistics.

This position will lead medium to large-size initiatives across the international sites of the portfolio. The position will be required to solve complex problems, identify trends and innovative solutions, interpret business issues, test strategies, and recommend solutions that are in the best interest of the HJF and mission. The Director is an energetic, high-functioning professional who also serves as a trusted advisor to the portfolio’s leadership as well as US Government stakeholders.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Implementation Management – lead management functions to build strong partnerships and drive results, including management of routine delivery of HJF services as well as ad hoc initiatives to address dynamic portfolio operational requirements.
• Work closely with senior Portfolio and HJF Home Office leadership on a wide range of critical operational support topics including, but not limited to agreements, human resources (international assignees and local national), procurement, contracting, fixed assets, internal audit and other logistical issues.
• Business Process Optimization & Change Management – works closely with site administrative and functional leads to prioritize needs and implement portfolio-wide management processes, tools, and training to support diverse and complex global portfolio.
• Technology Management & Integration – drive technical and process improvements to foster better collaboration, communication, and results. Works with site teams and GID Director of Information Technology to assess technology needs and drive decisions and implementation.
• Manages and directly supervises the day-to-day efforts of the team.
• Mentors staff through 1:1 meetings, coaching sessions, and professional development plans.
• Builds productive relationships with a wide range of stakeholders including HJF Home Office, international site staff as well as other partners and collaborators; encourages where practical, intra-portfolio sharing of knowledge and experiences to more effectively support program activities.
• Develops and maintains portfolio policies and standard procedures for all relevant functional areas.
• Assists with building operations capacity at international sites; achieved through a wide range of modalities including technical assistance visits to sites, organizing virtual and in-person meetings around topic areas of interest, development of reference and training materials.
• Performs other duties and responsibilities as assigned or directed by the supervisor.

Supervisory Responsibilities

• Direct Supervisor: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.

Education and Experience

• Master’s Degree in Public Health. Doctoral degree preferred in Public Health or relevant field.
• More than 10 years experience required.

Required Knowledge, Skills and Abilities

• Demonstrated ability to lead complex programs with multiple collaborating organizations.
• Ability to work effectively but diplomatically with colleagues and stakeholders from a wide variety of professional and cultural backgrounds is required.
• Demonstrated ability to facilitate discussions of complicated, multi-faceted issues and clearly communicate the decisions, implications, and actions.
• Ability to understand high level mission/objectives and translate them into specific plans and actions.
• Ability to understand complicated technical and scientific issues and communicate them in easy-to-understand ways.
• Ability to develop business and functional requirements for information systems/technology.
• Exceptional team-building and interpersonal skills.
• Outstanding skills in Excel and project management tools.
• Experience with multiple sectors (government, nonprofit and corporate) preferred.
• Experience with process reengineering/improvement helpful.
• Ability to effectively work independently or in a collaborative environment as needed.
• This position requires that you obtain and maintain a T1/Public Trust background check. 

Physical Capabilities 

• Ability to stand or sit at a computer for prolonged periods.
• International travel to Africa, Asia and other sites within the Portfolio is required and is estimated to be 15-20% annually.

Work Environment

• This position will take place primarily in an office setting.

Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.