Director of Advising - Missouri Southern State University

General Statement of Job

Reporting to the Associate Vice President for Student Success, the Director of Advising provides direction for Advising and contributes to the overall success of the Student Success Center. The Director of Advising works collaboratively to evaluate, develop and enhance appropriate aspects of academic advising to support student learning and success to improve student life and retention. The Director is responsible for the development, implementation, and evaluation of policies, procedures, and programs regarding advising for all areas of the department.

Specific Duties and Responsibilities

Essential Duties:

Director of Advising

• Develop, coordinate, implement, manage, and promote the university's advising services and budget, including the articulation of a vision and goals for advising within the Student Success Center, the creation of programs in support of the Student Success Center, and the gathering and dissemination of all necessary program assessment data, and reports.
• Coordinate campus-wide procedures for academic advising across the various schools and colleges including, change of major, freshman follow-up, at-risk student identification, and follow-ups.
• Ensure students are provided consistent, accurate and prompt advising services.
• Establish resources for use of various University departments to aid in the delivery of integrated advising and transition services.
• Oversee advising and serve as Department Chair for students who are undeclared, seeking a Bachelors of General Studies, Bachelors of Applied Science, and Bachelor of Health Science, Business option to ensure that graduation requirements are completed, and degree is earned.
• Serve as Chair of the Academic Advising Council, collaborating with University units to develop and distribute communications related to the advisement of students, and coordinate ongoing training for faculty and professional staff advisors, especially through the Master Advisor Training Program.
• Maintain and continue to develop the Master Advisor Training Program.
• Serve on the Admitted on Restrictions committee.
• Identify and enhance existing programs and services as well as set direction for future phases of advising programming to include efforts designed to serve both the general student population as well as special student populations such as at-risk students, commuter students, non-traditional students, veterans, and graduate students.

• Serve as the administrator for the Student Management Software and early alert (i.e., Lion Alert) system.
• Carry out supervisory responsibilities for academic success coaches tasked with advising responsibilities in accordance with University policies and applicable laws, which include interviewing, hiring, and training employees; Planning, assigning, and directing work; Appraising performance; Rewarding and disciplining employees; Addressing complaints; and resolving problems.
• Implement an effective data-informed system for informed decision-making and assessment, which includes processes for feedback and improvement, to evaluate efforts and results to ensure effective and efficient engagement and support services are provided to students through advising programs.
• Participate in divisional and college-wide committees and efforts to support and improve student life, retention, and graduation.
• Stay informed on current national trends in higher education and remain current in the field of advising; incorporate knowledge into the Student Success Center programs.
• Provide effective management of the University’s fiscal resources including fiscal responsibility for assigned budgets and assists with the overall supervisory authority for the budget process in the Student Success Center.
• Oversee website management, promotions and publications, and internal and external communication for advising services.
• Make decisions regarding academic suspension appeals and academic bankruptcy petitions and program development.
• Assist with targeted student success efforts for various cohorts of MSSU students.
• Collaborate with other University offices and personnel to fulfill the Student Success Center mission, objectives, and goals.
• Within the context of student success, this position is responsible for setting strategic goals, making decisions, recommendations, success based on extensive research and the input obtained from the appropriate constituencies within the University (Academic Affairs, Admissions, Registrar, Career Services, Student Success Center, etc.)
• Maintain an advisee load as an Academic Success Coach.

Success Coaching

• Serve as a primary advisor, assisting students with degree audits/plans of study, course scheduling, and course registration for undeclared students and students pursuing Bachelor of General Studies Bachelor and Applied Science degrees.

• Provides systematic and frequent coaching on an individual and group basis related to academic success, personal and/or professional development, career/major exploration activities, learning strategies and study skills specific to course materials, resume writing best practices, interview strategies, application strategies, and job search skills using computer guidance systems to improve student success in accordance with the University mission. Assists students in developing self-efficacy and motivates students to practice self-regulation in taking ownership of their academic success.

• Maintain knowledge of current academic and institutional policies and procedures unique to the institution, and educate and assist students in complying with such items including but not limited to Graduation Requirements, Academic Standards of Progress, Academic Probation, Academic Suspension, Academic Bankruptcies, Pre-requisites, Co-requisites, Course Sequencing, Admissions Requirements, New Programs, etc.

• Foster relationships with institutional faculty and staff to provide appropriate and accurate academic plans and referrals for students working with the Student Success Center. Refers students to appropriate academic, personnel, and support resources and collaborates with others to monitor and accelerate the academic progress of the students referred.
• Monitors and accurately documents progress of students in caseload with check-ins, scheduled meetings or proactive outreach and communication, responding to students’ questions, concerns, and needs.
• Assists with outreach to and follow-up with students who are on academic probation or who have been referred through the MSSU early alert online system referred to as Lion Alert.
• In consultation with the Registrar’s Office and/or Transfer Guide, unofficially evaluate and determine the transferability of credits.
• Present outreach programming and workshops to students in classroom settings, residence halls, and student organizations.
• Teaches 2 credit hours per academic year (fall, spring, summer), if needed, in the University Experience Curriculum.
• Assists with working events hosted by the Student Success Center. Occasional nights/weekends are expected with event management.
• Assists with creating and/or maintaining student resources (guides, handouts, manuals, etc.) published by the Student Success Center.
• Maintain competency and professional currency through self-directed professional reading, professional association memberships, attendance to conferences, workshops, institutional, and departmental professional development programs.
• Participate in departmental assessment processes.
• Contributes to the overall success of the Institution’s mission by performing all other duties and responsibilities as assigned.

Other Duties

• Perform other duties as assigned by the Associate Vice President for Student Success.

Education, Experience, and Licenses

• Master’s degree from an accredited four-year college or university (doctorate preferred).
• Minimum of five years of work-related skill, knowledge, or experience is required; or an equivalent combination of education and experience.
• Strong computing skills and knowledge of relevant technologies (basic website maintenance and design, learning and management systems, and other academic support and administrative systems) are required.

• Ability to speak effectively in front of large groups, demonstrated effectiveness in working with diverse people in a variety of situations and demonstrated ability to work effectively and efficiently in a dynamic, fast-paced, team-oriented atmosphere.

• Three (3) years’ experience in higher education leadership with progressive responsibilities preferred.

• Preferred experience providing academic support to students in a college-level setting; experience in college-level teaching, presenting workshops, and academic advising; supervisory experience; experience in the fields of tutoring, learning assistance, tutor certification and/or other related student learning/development programs at a university; experience in academic and student support programs and initiatives.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to prepare and/or process purchase orders.
• Ability to manage or administer grant funds.
• Ability to establish policies for using, acquiring, and/or maintaining technology systems.
• Ability to meet the mental demands of the position.
• Knowledge of academic advising policies and procedures.
• Possess management and supervisory skills.
• Possess interpersonal and human relations skills.
• Ability to relate effectively with students, institutional personnel, and members of the public.
• Ability to communicate and maintain relationships.
• Ability to instruct.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work collaboratively as part of a team environment. Strong teamwork skills, high level of energy, and ability to work independently. Ability to manage workload both independently and as a team.
• Ability to effectively present information to administrators, faculty, staff, regulators, students, public groups, and/or board of regents.
• Ability to create and manipulate spreadsheets to create meaningful reports.
• Ability to manage Learning Management Systems such as Blackboard Ultra.
• Ability to engage with individuals of different cultures, backgrounds, or experiences.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry, word processing and spreadsheets.
• Ability to use highly technical computer applications, such as Banner, Microsoft Office (Word, Excel, Access, PowerPoint), and other web-based applications to perform office duties.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to maintain highest level of confidentiality in accordance with the Family Educational Rights and Privacy Act (FERPA).
• Ability to be organized, flexible, and manage self, work time, and workspace effectively.
• Ability to make ethical decisions in doing what is best for both students and the University.
• Ability to practice high ethical standards, adhere to FERPA standards, and the practice confidentiality with work-related information including employee information.
• Requires the ability to make recommendations that impact the budget.
• Ability to read, analyze, and interpret common business and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from students, regulatory agencies, administrators, members of the Board of Governors or members of the general public.
• Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear including the use of a telephone. The employee is frequently required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.