Director of Alumni Affairs - Lincoln University of Missouri

Purpose:

The primary purpose of the Director of Alumni Affairs is to design, implement and direct the University Alumni Affairs program designed to develop, maintain and strengthen key supportive alumni relationships with the University. Participate as a member of the Institutional Advancement team to accomplish the overall mission of the university. The Director of Alumni Affairs will coordinate a wide variety of educational, service oriented and social program for over 30,000 alumni to include but not limited to:

a. promotes alumni support to the University through involvement in alumni organizations and associations.

b. initiating, planning, and managing programs and activities for alumni.

c. planning and coordinating Homecoming.

d. communicating the reunion classes.

e. assist with fundraising efforts and collaborate with the office of University Advancement.

f. manages the Alumni Office.

g. serves on a variety of committees to support and encourage alumni involvement.

h. coordinate and provide Lincoln University's President access to and interaction with alumni of the university.

i. supervises other Alumni staff, perform other duties as assigned.

Essential Job Functions:

• Manages alumni records, databases and reporting in collaboration with the designated database manager. Ensure records are consistent and updated regularly and reconciled quarterly with Annual Fund Coordinator and Associate Director for Planned Giving.
• Designs, establishes and maintains an organizational structure and staffing to effectively accomplish the University's goals and objectives, recruit, train, supervise, and involve local volunteers to accomplish organizational goals and objectives.
• Monitor and evaluate program effectiveness and effect changes required for improvement, perform cost and productivity analyses annually.
• Create an awareness of the University among all University alumni, utilizing numerous strategies and initiatives including contemporary communications, fund raising and reunion campaigns, volunteerism, and recognition events.
• Develops and implements strategies and events designed to strengthen specific relationships and involvement of key alumni, donors, and donor prospects.
• Develop and oversee timely publication of the Alumni Line and written publication to alumni.
• Represent the University at numerous public affairs activities with an emphasis on building and maintaining relationships with alumni and friends. Conduct personal visits with alumni and friends to solicit financial support for the University.
• Serves as the liaison between the University and the Lincoln University Alumni Association, alumni chapters, and area contacts. Work successfully with these volunteers to build alumni and chapter participation in university program.
• Responsible for planning and coordination of Homecoming and working with appropriate University colleagues to ensure maximum public relations, community outreach, participation and the development of revenue generating events starting with Homecoming.

Qualifications:

• Bachelor's degree is required, master's degree preferred.
• Significant documented experience in alumni affairs with experience in fundraising required.
• A strong record of professional leadership required.
• Good organizational skills required.

Knowledge, Skills, Abilities, and Personal Characteristics:

• The ability to communicate effectively and work cooperatively with the administration and the various constituencies of the University.
• Must have the ability to develop and implement innovative alumni programs with a proactive approach to increasing participation.
• Ability to supervise and train paid and volunteer staff, including organizing, prioritizing, and scheduling work assignments.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to foster a cooperative work environment.
• Skills in examining and re-engineering operations and procedures, formulating policy, developing, and implementing new strategies and procedures.
• Ability to identify and secure alternative funding/revenue sources.
• Knowledge of communication principles, media, and marketing techniques.
• Knowledge of database construction, management and retrieval methods.
• Ability to recruit, train, supervise, and motivate volunteers within area of specialty.
• Skill in budget preparation and fiscal management.
• Knowledge of printing procedures and requirements.
• Knowledge of fund-raising programs, methods, and techniques.

Physical Demands:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.