Overview
POSITION SUMMARY
Manages the financial business operations as a member of the Finance Department. Directly supervises the Accounts Payable and Payroll staff, and overall cash management and forecasting. Handles the Facilities Advancement draw tracking and requisition for funding after initial financial closing, and related invoicing of PVM and Department of Technology project billing. Provides oversight of activities, transactions, and records that support Village and Corporate operations and financial reporting. Manages PVM Corporate receivables and collections. Reports directly to the Vice President of Finance.
Responsibilities
Essential Duties
Interviews, supervises, and evaluates staff as well as conducting supervisory activities such as providing employee orientation and training, creating work schedules, coaching or disciplinary action.Provides recommendations for hiring/terminations of staff.Provide staff with guidance in handling difficult or complex problems or in resolving escalated complaints or
Cash Management
Maintains external banking relationships for routine operational needs.Oversight of all bank accounts, including daily/monthly reconciliations. Understanding of banking needs by our regulatory agencies (i.e., HUD, MSHDA, etc.).Initiates access to equipment (i.e., check scanners) as requested by internal staff. Maintains user access records for internal controls.Manages PVM Corporate receivables, including collections on due to from affiliates and managed entities.Provides for cash forecasting and works with VP on funding strategies during periods of low liquidity.Analyze, prepare, and execute routine intercompany cash transfers across all Villages.Analyze, prepare, and execute cash transactions internally and externally. Includes initiating ACH/wires and routine payments as approved.Manage PVM’s purchasing card programs.Assist with monthly resident ACHs for select villages.
Accounts Payable
Oversight of Accounts Payable processing, including advising, assisting, support, training, and guidance of accounts payable staff.Responsible for vendor relations, including timely billing, payment, assessed late fees, etc..Review and approve weekly check registers.Prepare, review and approve miscellaneous invoices on a regular basis.Responsible for companywide property tax payments. Includes working with company Villages and related taxing agencies, maintaining payment schedule, liaison with third-party payers, and supporting any audit requests.Responsible for companywide mortgage, loan and debt service payments. Includes working with the various lenders, acquiring invoices, and ensuring timely and accurate payments. Will work with lenders to ensure escrows are properly funded.Provide training and support to PVM system wide staff involved in accounts payable processing.Recommends to VP of Finance changes to annual approval of Limit of Authority policy and practices.
Payroll
Oversight of Payroll processing. Includes advising, assisting, support, training, and guidance of payroll staff.Provide regular internal control reviews (i.e., audit reports).Review and approve bi-weekly payroll. Prepare bi-weekly payroll journal entries.Prepare monthly health insurance invoices and recovery of payments and review for ineligible participants.Manage system wide 403(b) retirement plan.Ensure proper and timely reporting to Federal, State, and local agencies.Maximize the use of payroll software.
Accounts Receivable
Responsible for non-resident accounts receivable. Includes understanding of Department of Technology invoicing, any/all other system wide invoicing as needed and monthly reconciliation of related accounts receivable accounts, and recommendation on reserves in working closely with housing and others.Handles the Facilities Advancement draw tracking and requisition for funding after initial financial closing.
Risk Management
Responsible for companywide insurance payments (i.e., property, casualty, vehicle). Includes working with Risk Management to secure all invoices, preparation of allocation and payment schedules, liaison with third-party payers, and related audit schedules.Will work with VP of Finance in securing insurance, and assist in oversight of the insurance program; as assigned.
Accounting Preparation of company Village 990’s as assigned.
Lead contact for financial systems (SAGE, UltiPro, Bank of America AP) for updates and issues.Provides data in support of budgeting processes. Includes wages, benefits, and insurance.Provide support for all audit engagements.Prepare, examine, and analyze accounting transactions, financial statements, journal entries, or other financial reports to assess accuracy, completeness, and conformance to reporting and proceduralPrepare, records, and maintain financial schedules, reports and filings required by laws, regulations, orProvides assistance/trouble shooting on recordkeeping and accounting systems, making use of current computerReview annual budgets, preparing periodic reports to assist Villages and other departments asAdvise, assist, support, train and guide Accounting departments at the VillagesSurvey operations to ascertain accounting needs and to recommend, develop, or maintain solutions to business and financialProvide input on various accounting policies, procedures and programs and assist on implementation.Provide information as requested and assists in the development of documentation that will assist the Villages in achieving financialImplement policies, procedures, and service standards in conjunction withAttend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill
Other
Responsible for business operations relative to taking on and transitioning away from management agreements.Responsible for business operations relative to the setup of new entities.Maintains the Company Wide Master File.Updates the PVM Real Estate Holdings schedule, at least annually.Follow established policies and procedures including but not limited to:Presbyterian Villages policies andSafety policies andFederal, state and localAll other duties as assignedQualifications
SKILLS & ABILITIES
Education :
- Business degree with major in Accounting
Experience :
- Five years of accounting experience—Required
- Five years of senior housing experience—Preferred
Computer Skills
- Intermediate to expert knowledge of spreadsheet and database software- Required
- Experience with SAGE-100—Preferred
- Experience with UltiPro Payroll—Preferred
Certificates & Licenses:
Certified Public Accounting Certificate—Preferred.
Other Requirements:
Ability to work long hours as business needs demand
Work Environment
The employee will work in a normal office environment.
Source : Presbyterian Villages of Michigan
