Director of Facilities & Office Services - Kelley Kronenberg

Overview

Kelley Kronenberg is hiring! The Fort Lauderdale headquarters of Kelley Kronenberg is seeking an experienced Director of Facilities and Office Services to join its team! This is a critical, multi-tiered role that involves managing the day-to-day operations of the firm's offices, overseeing building management, and supervising support staff. The Director of Facilities and Office Services will report directly to the Chief Executive Officer of the firm.

Essential Functions/Responsibilities:

- Facilities Management

1. Create, manage and maintain departmental budgets.

2. Develop standard operating procedures for emergencies and or building related hazards, i.e.: Covid procedures, active threats and security, etc. in conjunction with Technology and Human Resource Departments.

3. Serve as a liaison with and manage all third-party vendor hiring, contracts and invoicing, including janitorial staff, cleaning, extermination, locksmiths, etc. for all firm locations.

4. Oversee the day-to-day maintenance of existing buildings.

5. Coordinate all staff parking assignments, attorney office assignments, staff desk assignments and any internal moves/transfers of staff for purposes of space.

6. Review, update and maintain all floor plans.

7. Oversee the ordering, distribution, stocking and approving of office equipment and supplies.

8. Work with ownership, C-Suite and Business unit leaders regarding space and facilities inquiries.

9. Manage all internal office wide facilities communications and memoranda.

- Office Services Administration

1. Create, manage and maintain departmental budgets.

2. Oversee staffing, scheduling and training for reception and office services department.

3. Manage and oversee various warranties and building inspections.

4. Manage internal events inclusive of catering, office services and space in conjunction with the marketing department.

5. Manage Chief Engineer schedule and oversee projects.

6. Oversee distribution of office mail.

7. Maintain standard vendor information and serve as a liaison for third party vendors inclusive of UPS, postage and Canteen.

- Building (Property) Management

1. Oversee management of all firm properties inclusive of:

a. Buildings under ownership

b. Rental properties

c. Temporary space

d. Regus space e. Storage units

2. Maintain lease agreements, amendments, extensions, renewals, terminations, security deposits, etc.

3. Responsible for sourcing new space and facilities within existing locations and or new growth territories.

4. Participate in negotiations, strategy and planning meetings with ownership, realtors, architects, designers, construction GC’s and other building management contacts, when necessary.

5. Manage Executive Suite rentals.

6. Oversee management of security systems for all properties in conjunction with Technology department.

7. Handle all insurance coverages, terms, policies and renewals as it pertains to all buildings, offices and facilities.

Required Education and Experience:

1. 3-5 years’ of experience in a related role.

2. Associate’s degree (minimum) in a business-related field.

3. Property management experience required.

4. Knowledge of real estate taxes and homeowners’ associations preferred.

5. Facilities, insurance, space and logistics experience required.

6. Management experience preferred

7. Experienced in Microsoft suite software

8. Ability to travel when required.

Skills & Competencies

1. Strong leadership and discernment skills - ability to work independently.

2. Executive level multi-tasking and prioritizing.

3. Highly confidential

4. Responsiveness - ensure timely, clear and articulate communication with all channels (internal and external).

5. Ability to establish and streamline internal controls effectuating organizational structure and cohesion.

6. Development and engagement of a team orientated culture.

7. Professional and personable – able to inspire trust and teamwork with both internal and external contacts while representing and promoting firm values.

8. Strong organizational and planning skills.

9. Ability to oversee and ensure quality control.

PerKs of working at Kelley Kronenberg:

1. Competitive Salary with Yearly BONUS!

2. Company Paid PPO Health Insurance + Dental & Vision Options

3.Generous Paid Time Off + Floating Holiday and Mental Health Day

4. 401K Retirement with Employer Match

5. Diverse, Equal & Inclusive Work Environment

6. Ongoing Support & Professional Career Development

All inquiries will be kept confidential.

Kelley Kronenberg is currently not accepting resumes or referrals from search firms for this position.

Kelley Kronenberg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.