Director of Facilities, Operations, Safety & Security - Devine Independent School

Primary Purpose:

Responsibilities may include the overall management, strategic planning, development, evaluation, and implementation of district maintenance, and warehousing functions and the district's safety and security program.  Maintain physical school plant in excellent operating condition so that full educational use may be made at all times.  Provide a physical environment that is functional, safe, clean, and attractive.  Oversee mitigation, prevention, preparedness, response, and recovery phases of emergency management.

Qualifications:

Education/Certification:

Bachelor's degree or equivalent experience preferred

CDL preferred

Special Knowledge/Skills:

Knowledge of operations management and emergency operations planning

Excellent communication, public relations, and interpersonal skills

Knowledge of basic principles of construction, school plant maintenance, and custodial

   operations

Ability to conduct on-site inspection of district facilities

Ability to read blueprints and schematics

Knowledge of National Incident Management System (NIMS), Incident Command System

   (ICS), and Federal Emergency Management Agency (FEMA) procedures

Knowledge of health and school safety programs and applicable laws

Strong public information, organizational, communication, and interpersonal skills

Knowledge of local, state, and federal response procedures

Ability to work within the county emergency operations center as applicable

Ability to manage budget and personnel

Ability to implement policy and procedures

Ability to interpret data

Experience:

5 years experience in facilities operations management

5 years experience managing people

5 years emergency management, risk management, or safety and security experience

Major Responsibilities and Duties:

Operations Management

Oversee the management of facilities maintenance, warehouse, transportation operations of

   the district and school safety.

Incorporate district-level goals into operational objectives to ensure that students arrive at

   school and school activities safely and on time; and attend school in an environment that

   is safe, clean, and conducive to learning.

Monitor and reevaluate operations departments on an ongoing basis to ensure that district

   needs are being met in an effective and efficient manner.  Implement changes where

   appropriate.

Develop and maintain written departmental procedures for maintenance, repair, and

   operations of all district buildings and equipment.  Ensure work orders are processed and

   executed in a timely manner.

Prepare plans and specifications for contracted repair work and site improvement for

   submission to purchasing department for bids.

Collaborate with architects and consultants during the design and planning phases of all

   construction projects to ensure compliance with the district's specifications, design and 

   construction standards, and building programs.  Monitor the progress and compliance of

   ongoing construction projects.

Ensure that the necessary time, resources, materials, and technology to support

   accomplishment of department goals are available.

Policy, Reports, and Law

Implement federal and state laws and regulations and local board policy and ensure

   compliance.  Stay abreast of state and federal public policy changes that could impact the

   district.

Compile, maintain, and file all reports, records, and other documents as requested.

Follow district safety protocols and emergency procedures.

Oversee development, maintenance, and implementation of the district's multi-hazard

   emergency operations plan; ensure camps plans are up-to-date and in compliance with

   the latest standards in emergency response.

Implement federal and state laws and regulations, local board policy, and insurance

   regulations and ensure compliance.

Budget

Develop and administer  the department budget based on documented needs and ensure

   that operations are cost effective and funds are managed prudently.

Plan and direct inventory and stock control program for equipment and supplies.

Recommend disposal of obsolete equipment and purchase replacement equipment when

   necessary.

Initiate purchase orders and bids in accordance with budgetary limitations and district

   policies.

Approve and forward invoices and purchase orders for maintenance department to account

   department.

Communication

Ensure that established goals and expectations related to district operations are

   communicated clearly, consistently, and in a timely manner.

Prepare and deliver written and oral presentations regarding operational issues and security

   and safety issues to the board, staff, and community, as required.  Attend regular

   meetings of the board.

Personnel Management

Evaluate job performance of employees to ensure effectiveness.

Select, train, evaluate, and supervise staff and make recommendations relative to

   assignment, retention, discipline, and dismissal.

Safety

Ensure that safety standards are maintained in conformance with federal, state, and

   insurance regulations and a district-wide preventive safety program is developed and

   implemented.

Ensure equipment is maintained in optimum operating condition.

Follow district safety protocols and emergency procedures.

Provide leadership for the development, planning and implementation of the districtwide

   school safety and security program.

Responsible for district safety, emergency management, NIMS, and ICS, training of

   administrators, staff, and volunteers.

Develop and provide guidance to campuses and other facilities for emergency procedure

   drills.  Plan and coordinate drills with all instructional and noninstructional facilities to

   ensure readiness when needed.

Plan agendas and serves as chair for the school safety and security committee, prepare the

   committee to staff the Emergency Operations Center.

Oversee the annual review of the district emergency management plan using data, state

   guidance, and stakeholder feedback to assess effectiveness and make recommendations

   for improvement.

Inform campus leaders of the status of campus preparedness and planning for weather-

   related or unexpected emergencies.  Monitor weather and approaching storms and makes

   recommendations if the weather is likely to alter campus class schedules or affect campus

   events.

Assess availability of appropriate technologies for emergency response, including testing

   emergency communication technologies, tracking and analyzing the speed of

   communications, timing of messages, and communication delays.

Act as the district liaison with local law enforcement, fire agencies, emergency management

   officials, and community leaders involved in emergency preparedness, response, and

   recovery.

May oversee the school guardian program and serve as liason to the school resource officer

   program.

Supervisory Responsibilities:

Supervise, evaluate, and recommend the hiring and firing of maintenance, transportation, warehouse, and food service supervisors and staff, and operations department clerical staff.*

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:  Standard office equipment including personal computer and peripherals

Posture:  Prolonged sitting, occasional bending/stooping, pushing/pulling, and twisting

Motion:  Repetitive hand motions, frequent keyboarding and use of mouse, occasional reaching

Lifting:  Occasional light lifting and carrying (less than 15 pounds)

Environment: Frequent districtwide travel; occasional statewide travel; occasional outside work with exposure to extreme hot and cold temperatures, dust, noise, vibration, and chemical and electrical hazards

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

*To meet the executive exemption test, the primary duty must be management and the employee must supervise at least two full-time employees.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.