Director of Payroll - World Insurance Associates, LLC.
Iselin, NJ 08830
About the Job
Summary
World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.
Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.
Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region.
Position Overview
As the Director of Payroll, you will lead the payroll department and oversee all aspects of payroll administration, ensuring accuracy, compliance, and efficiency for over 3,000 employees across three growing insurance and financial service companies. You will be responsible for managing payroll processes, systems, and the payroll team to deliver timely and accurate payroll services to our employees across multiple locations and companies. Additionally, you will provide strategic guidance on payroll-related matters, ensure proper coding within financials, collaborate with cross-functional teams, and drive continuous improvement initiatives to enhance payroll operations.
Primary Responsibilities
- Payroll Administration: Oversee the end-to-end payroll process, including payroll processing, tax withholding, benefits deductions, and compliance with wage and hour regulations. Ensure accurate and timely payment of wages to employees, including salaried, hourly, and contingent workers.
- Audits and Reporting: Coordinate internal and external audits of payroll processes and records. Prepare and submit payroll-related reports, filings, and reconciliations as required by regulatory agencies, management, finance, and stakeholders.
- Payroll Systems Management: Manage payroll systems, software, and technology platforms to support payroll processing and reporting. Evaluate and implement enhancements to payroll systems to improve efficiency, accuracy, and data integrity.
- Payroll Processing and General Ledger Management – Develop and oversee processes and reconciliation for payroll entries made to the general ledger.
- Continuous Improvement: Identify opportunities to streamline payroll processes, eliminate manual tasks, and leverage automation and technology solutions. Implement best practices and standardization initiatives to improve efficiency, accuracy, and compliance.
- Strategic Planning and Analysis: Develop and implement payroll strategies, policies, and procedures to support organizational goals and objectives. Conduct regular analysis of payroll data, trends, and metrics to identify opportunities for process improvement and cost optimization.
- Financial Strategic Planning- Identify opportunities for alignment to financial strategic goals partnering with Finance & HR, including FP&A, on budget analysis and reporting to key stakeholders.
- Leadership and Management: Provide leadership and direction to the payroll team, including payroll managers, specialists, and administrators. Set performance goals, conduct regular performance reviews, and foster a collaborative and high-performing team culture.
- Training and Development: Provide training and development opportunities for payroll staff to enhance their skills, knowledge, and competencies. Foster a culture of continuous learning and professional growth within the payroll department.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or related field. Certified Payroll Professional (CPP) or similar certification preferred.
- Minimum of 10 years of experience in payroll administration, with at least 5 years in a managerial or leadership role overseeing payroll operations in a midsize to large company.
- In-depth knowledge of payroll laws, regulations, tax codes, and compliance requirements at the federal, state, and local levels.
- Strong leadership and management skills, with the ability to inspire, motivate, and develop a diverse team of payroll professionals.
- Proficiency in payroll systems, software, and technology platforms, with experience implementing and optimizing payroll systems and processes. Experience in UKG and Oracle NetSuite a plus.
- Excellent analytical, problem-solving, and decision-making skills, with the ability to analyze complex payroll data, identify trends, and make data-driven recommendations.
- Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and communicate payroll-related information to employees, management, and stakeholders.
- Knowledge of G/L accounting postings and reconciliation between systems.
Equal Employment Opportunity
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
TO EXECUTIVE SEARCH FIRMS AND STAFFING AGENCIES:
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department.
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