Director, Purchasing Services at Chaffey College

Situated on the ancestral homeland of the Tongva Peoples, Chaffey College is one of the oldest community colleges in California and serves a variety of communities, workforce partners, and students. While other community colleges are often named after their geographic area, Chaffey College is named after local innovator, George Chaffey, who, among other things, implemented street lights in the city of Ontario. Like its namesake, we are known for an innovative culture, dynamic environment, and future-mindedness. We remain closely tied to our community and are seeking leaders who will join us in our quest to provide responsive and supportive programming to engage and improve the communities we serve. The entire campus community aspires to consistently fulfill the vision that Chaffey College “improves lives through education.”

Chaffey College celebrates the diverse communities we serve. As a federally recognized Hispanic Serving Institution (HSI) Chaffey’s student population includes over 62% identifying as Latinx, 17% White, 8% African-American/Black, 6% Asian, and smaller percentages of Filipino (2.8%), Native American (0.40%), Pacific Islander (0.30%), or decline to state (2.82%). Furthermore, 40% of our students are first-generation college students, and approximately 62% of students are eligible for some form of financial aid. The current student population identifies as 62% female and 36% male with smaller percentages who either decline to state or identify as non-binary. Approximately 5% of Chaffey’s students utilize Disabled Programs and Services for support. To support the diverse needs of these populations and their intersections, the College has developed a variety of robust equity-driven efforts in and out of the classroom including the Center for Culture and Social Justice, Panther Care, Rising Scholars, Success Centers, GPS Centers, and BLOOM training.

• Direct, plan, organize, and direct the activities and operations of Purchasing Services, including purchases and contracts for goods and services, public works, warehouse, US mail and District mail, inventory, and asset management.
• Provide technical expertise regarding assigned functions; interpret and assure compliance with applicable laws, codes, regulations, and restrictions related to procurements and contracting.
• Negotiate contract terms and conditions, purchases, and prices with vendors according to established guidelines; obtain quotes; maintain professional working relationships with vendors and contractors.
• Supervise and manage the development of bids for college goods and services, requests for proposals, requests for quotes, and furniture-fixture-equipment procurements and inventory; perform bid and cost analyses.  
• Supervise and manage the development of public works bids, requests for proposals, requests for qualifications, and other public works construction procurements; assists in the preparation of bid and contract documents for public works projects, conducting pre-bid meetings and bid openings, and in evaluating bids and recommending award.
• Assists with the administration of district-wide policies and procedures to ensure conflict of interest compliance, prevent unauthorized receipt of gifts, and to ensure agreements for independent contract services comply with collective bargaining agreements and human resources policies and procedures;
• Review, process, and approve, as appropriate, requisitions, specifications, change orders, notices, and other documents, as needed.
• Ensure contracts comply with district insurance requirements.  
• Establish and maintain vendor/contractor databases and information files; evaluate and recommend action on vendor performance; monitor vendors/contractors for compliance with PO, contract, or bid documents; evaluate delivery response time and quality of goods and services.  
• Direct warehouse activities including receiving, delivery of supplies and equipment, inventory, surplus sales, and District mail services.  
• Prepare board agenda items and other documents related to assignment.
• Provide day-to-day leadership on operations, and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving district objectives and service expectations.
• Develops and recommends policies and procedures for district’s procurement activities.
• Develop and maintain a source of supply for commodities and services and makes recommendations to buyers and requisitioners.
• Develop, prepare, and maintain detailed and comprehensive reports, correspondence, records, and files related to district’s operations and activities.
• Ensure proper account coding and approvals obtained for all orders; apply fixed asset rules and regulations to purchases; coordinate the maintenance of the district’s fixed asset inventory system.
• Train, supervise, evaluate, and direct the work of personnel as assigned; plan, coordinate, and arrange for staff training as appropriate.
• Attends and participates in professional group organizations, stays abreast of new trends and innovations in the field of purchasing;
• Other duties as assigned consistent within scope of assignment.

• Bachelor’s degree from an accredited college or university in accounting, business administration, finance, legal studies, public administration, or a related field.
• At least three (3) years of increasingly responsible purchasing, contracting, and business management experience, including at least two (2) years of experience in an administrative or a supervisory position. 
• Knowledge of the California Civil Code, Education Code, Government Code, Labor Code, Public Contract Code, Title 5 of the Code of Regulations, and the Department of General Services, Division of the State Architect.
• Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.
• Knowledge of:
  • Principles and practices of management;
  • Practices, methods, and procedures of procurement and contracting, preferably in public education;
  • State and federal laws and regulations governing procurements and public works;
  • Budget preparation, planning, and control;
  • Oral and written communication skills;
  • Community college programs and services;
  • Computerized purchasing and financial systems;
  • Public institution systems and management.
• Ability to:
  • Plan, organize, and administer purchasing, contracts, warehousing, manager functions;
  • Communicate effectively both orally and in writing;
  • Establish collaborative relationships and communication with faculty, staff, administrators, government officials, vendors, students, and members of the public;
  • Work independently with little direction;
  • Prepare budgets and manage expenditures;
  • Prepare comprehensive narrative and statistical reports;
  • Direct and motivate assigned staff;
  • Select, train, supervise, and evaluate the performance of assigned staff;
  • Direct, manage, and evaluate a complex and diverse program of purchasing, contracting, warehousing, mail, and business functions;
  • Interpret laws and regulations related to purchasing and budget processes and controls;

• Master’s degree from an accredited college or university in business administration, finance, public administration, or a related field. 
• Experience as an administrator of comparable responsibility to this position in a public four year California college or university, community college, or school district.

• Cover Letter 
• Resume
• Professional Reference List (Include names, current addresses, phone numbers, and email addresses)
• Copy of Transcripts (Transcripts must indicate degree earned/conferred- photocopies or computer printouts are acceptable. Transcripts of all degrees applicable to meeting the minimum qualifications for this position must be included. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. Official sealed transcripts will be required upon hire. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Educational requirements must be met on or before the closing date.)