Director Special Events - University of North Texas System

Title: Director Special Events

Employee Classification: Dir Special Events

Campus: University of North Texas

Division: UNT-Office of the President

SubDivision-Department: UNT-Office of the President

Department: UNT-Office of the President-100000

Job Location: Denton

Salary: 74,352 - 87,352

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The Special Events Office within UNT's Office of the President operates under the overarching goals of presenting the University's mission effectively to internal and external constituents and is responsible for coordinating all presidential events in accordance with the President's vision. The Office of the President hosts and supports many large- and small-scale events throughout the year.

Position Overview

This position is responsible for planning and directing the strategic and operational activities of special events hosted or supported by the President's Office. This position operates under the overarching goals of presenting the University's mission effectively and developing and maintaining goodwill with current and potential associates of the University.

Minimum Qualifications

Bachelor's Degree in related field and six years' of closely related professional experience.

Knowledge, Skills and Abilities

* Experience in a higher education environment.
* Ability to communicate effectively in both oral and written form.
* Skill in using computer applications such as spreadsheet, database and word processing software.
* Skill in public speaking and delivering presentations.
* Knowledge of managing an expense budget in a university setting.
* Knowledge of accounting and budgetary principles

Preferred Qualifications

* Master's degree
* Experience supervising and motivating a team
* Experience planning events in a university setting

Required License/Registration/Certifications

Job Duties:

• Schedules large- and small-scale special events in coordination with President including dinners, parties, meetings, receptions, VIP suites at sporting events, groundbreakings, formal ceremonies, and other events/projects as assigned. Ensures all aspects of presidential-level event presentation and execution are in line with the President's vision, including room arrangement, service scheduling, decor, equipment, marketing and communication, parking and transportation, VIP handling, etc.
• Manages execution of events, coordinating operational and day-of support for all events supported by the President's Office. Handles arrangements for, coordinates communications about, troubleshoots, and makes decisions to support these events. Ensures smooth operations, delegates to support staff, serves as liaison between facilities staff, event hosts, and guests.
• Enhances guest experience by providing and encouraging high-level hospitality and great attention to detail. Provides special assistance, hosting, and handling to VIP guests as needed. Ensures all appropriate protocols are followed, including those related to political and international guests. Evaluates events and programs as needed.
• Coordinates various communications from the President's Office including the creation, proofing, and ordering of media, print, and online event promotion. Oversees the design of, orders, and issues invitations with great accuracy and attention to detail. Coordinates detailed records of events including resources and reference guides, budgets and expenditures, database records of contacts, RSVPs/responses, etc. Provides accurate information in a timely, professional manner. Collaborates with and coordinates information to stakeholders in the UNT community, the public, campus administrators, and departments, including close coordination with the divisions of Advancement and UBSC.
• Consults with internal and external affiliates for presidential and other university events to ensure UNT is appropriately represented. Assists with or leads the planning of campus-wide events and coordinates with event planners across campus when needed. Serves as a formal resource for internal and external constituents regarding UNT standards, policies, and best practices regarding events. Reviews/assists with elements of other departments' events as needed. Uses positive techniques to motivate colleagues. Sets and achieves high standards with the team. Properly delegates tasks and projects and provides appropriate feedback. Collaborates with UNT System, Strategy/Government Relations Office, and other departments to coordinate VIP visits to campus. 
• Serves on various university committees and represents the professionalism of the President's Office appropriately. Provides training on standards, guidance, and recommendations enabling consistency with University events including branding, protocol, budget responsibility, and sustainability. Identifies problems and analyzes causes; takes or recommends action after evaluating alternative solutions; follows-up to ensure problems are corrected. Keeps control of emotions and behavior, even when involved in high-pressure situations. Remains familiar and follows all applicable policies and procedures as set by the State of Texas, UNT System, UNT, and Office of the President. 
• Manages events budgets as department ID holder, including setting budgets, tracking expenses, and reporting accurately. Adheres to budgetary guidelines and expectations, and demonstrates fiscal responsibility standards as set by the office. 

Work Schedule:

M-F, 8 a.m. to 5 p.m.; additional time outside of office hours as event schedule requires

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.