Division Director-Facilities Services - Poarch Band of Creek Indians
Atmore, AL 36502
About the Job
Advertising: Publicly
Immediate Supervisor: Chief Of Staff
Department Director: Division Director-Facilities Services
Department: Facilities
Division: Facilities Services
Employment Status: Exempt
Position Type: Regular Full-Time
Mandatory Reporter: Yes
Background Check Required: Yes (data-sensitive) **
Opening Date: Thursday, October 17, 2024
Closing Date: Thursday, October 31, 2024 by 5:00 p.m.
Preference shall be given in accordance with the Title 33 (Tribal Employment Rights) of the Tribal Code.
Overall Objectives of Position
Reporting to the Chief of Staff, the Division Director-Facilities Services establishes the strategic direction of the organization’s Facilities Division and leads the planning and implementation of a high functioning Facilities Division. The Division Director-Facilities Services will develop diverse and collaborative cross-functioning, high performance teams that are inspired by our purpose and committed to our mission. This individual will collaborate directly with the executive management team and stakeholders in other departments to identify, recommend, develop, implement, and support the highest quality of Facilities management services for all aspects of Tribal Government.
The Division Director-Facilities Services is expected to perform all duties and responsibilities necessary to meet the goals and objectives of each department under their purview including Public Works, Buildings & Grounds, Facilities Construction and Maintenance, Land & Forestry, Natural Resources, Perdido River Farms, Magnolia Branch Wildlife Reserve, Perdido Meats, LLC, Horticulture & Community Garden, and the Transportation Departments. This job description is not an all-inclusive list of the duties and responsibilities of this position.
The Division Director-Facilities Services is expected to set a strong leadership example and to live the Purpose and Values of the Poarch Band of Creek Indians.
Primary Responsibilities of the Division Director-Facilities Services
- Evaluates, analyzes, and recommends new infrastructure and facilities management policies to support the growth of the Tribe. Proactively liaises with internal customers to understand and forecast infrastructure needs to ensure programming stays ahead of the curve. Proactively identifies opportunities for efficiencies across the Division, PCI Tribal Government, and other tribal enterprises whenever appropriate.
- Provides Division-wide leadership, guidance, and support for facilities management and activities, including, but not limited to, prioritizing issues and allocating available Division resources; strategic planning; gathering and maintaining statistics; and analyzing programs, services, and complex statistical and programmatic data to support growth of the Tribe in these key areas.
- Approves short and long-term goals and plans, developed by the individual Departments. Restructures immediate and long-range Division goals, plans, and objectives to meet changes in legislation and funding.
- Provides analytical support, financial reporting tools, as well as development of annual operations plan and budget for the Division, working with the Tribal Government Executive Team and individual Departments within the Division.
- Coordinates directly with the Tribal Council Land Natural Resources Legislative Committee to receive project guidance and outline projects as assigned to Land Management.
- Keeps the Chief of Staff abreast of all challenges, concerns, and successes in the Division and up to date on all operations of the Division, including the preparation and submission of required reports to ensure accountability.
- Expert advisor on all issues related to the maintenance and facilities at the PBCI properties and available to provide expert opinion to the Tribal Council and/or Chief of Staff to include, operations trend analysis, capital asset evaluations, and maintenance trending models to forecast potential failures.
- Acts as a Liaison between the Tribe and Local, County, State, and Federal officials on transportation projects and State planning authorities. The Division Director is responsible for confirming involvement in all Federal and other Tribal transportation projects and works closely with the appropriate officials in establishing, planning, and implementation of Tribal transportation services on behalf of PBCI.
- Investigates new policies and methods related to facilities management with cost-benefit analyses and presents them to the Chief of Staff to advance continuous improvement measures, and functions.
- Manages and administers all Tribal Government construction contracts in conjunction with CIEDA, external architectural and engineering Firms, and direct award General Contractors with a demonstrated knowledge of developing and managing construction budgets. Serves as a Tribal Representative for Tribal Government construction related matters.
- Works closely in cooperation with the PBCI Legal Department for draft, edit, and execution of Tribal Government Facilities Division related contracts.
- Works collectively with PBCI Legal Department to assist in negotiations for terms and conditions of agreements and contracts for Facilities Division Operations.
- Ensures appropriate vendor management tools and strategies are in place such as returns on vendor spend is maximized across the Division.
- Works closely in cooperation with the PBCI CFO regarding Division Operations expenses, budget tracking, and cost/benefit capital improvements.
- Analyzes labor productivity and staffing resources for cost versus gain comparisons and risk assessment.
- Monitors the implementation and evaluation of all current policies and methods within the Division and plans and leads projects and the timely implementation of new policies and methods within the Division.
- Takes personal responsibility for the engagement and career growth of team members under this positions span of control, to ensure leadership continuity and cultural fit.
- Performs other duties as assigned by appropriate person.
- Coordinates Tribal Facilities Division Operations.
- Utilizes critical thinking, organizational, and problem-solving skills to maximize operational performance and minimize associated risks from personnel related matters to capital asset management.
- Works with the departments to maintain effective public relations with the community in accordance with PBCI purpose and values.
- Works strategically and collaboratively in a team environment with all levels of professional, technical, and administrative staff. Ensures all team members receive the appropriate training to effectively discharge their duties in a safe and efficient manner.
- Plans, organizes, coordinates, and supervises all operations of the Division, including monthly director/supervisor staff meetings. Ensures cascading of relevant information throughout the Division.
- Directs the Division, including but not limited to: interdepartmental staff meetings, general supervision, performance evaluations, disciplinary procedures, leave approvals, timesheets, etc., with approval when necessary while fostering a positive work environment. Ensures Directors, Managers, and Supervisors in the Division are effectively managing their organizations and operations in a manner consistent with the POARCH values.
- Works to effectively communicate Facilities Services Division Operations, planning, and objectives with the Tribal Council, Executive Team, and other Division Directors for Tribal Government related matters.
- Addresses operational and or staffing issues in a timely manner that befits the Division Director position and in accordance with PBCI policy.
- Establish and adhere to appropriate boundaries with Division staff that befits the Division Director position.
- Develops, implements, and trains on appropriate policies and procedures.
- Adheres to all PBCI Policies and Procedures.
- High School diploma or GED required.
- Bachelor’s Degree in the field of Construction Management, Facilities Management, Mechanical/Structural/Civil engineering, Business Administration, or other closely related field and/or a combination of education and related employment experience equivalent to 4 years required.
- Master’s Degree in Construction Management, Facilities Management, Mechanical/Structural/Civil Engineering, or Business Administration preferred.
- Minimum of seven (7) years of supervisory/management experience where they supervised Directors and/or managers who supervised other direct reports required.
- Ten (10) years of progressively responsible experience in a facilities construction/management field required.
- Professional certifications such as the Certified Energy Manager (CEM), Leadership in Energy and Environmental Design Accredited Professional (LEED AP), or Certified Facility Manager (CFM) are highly advantageous.
- Ability to work in a cross-cultural environment.
- Strong communication, influencing and facilitation skills at all levels of the organization and with executive-level external partners, including the ability to resolve conflict and build consensus amongst various stakeholders.
- Ability to navigate in a highly confidential environment.
- Proven ability to think strategically, see patterns in the data that inform decisions and improve processes, and re-imagine how goals are accomplished.
- A customer obsessed disposition, clearly manifested through previous accomplishments via continuous improvement.
- Thorough knowledge of facilities maintenance and management with the ability to advise how regulatory requirements can be met while also meeting business requirements.
- Must be able to work independently without compromising the efficiency of daily operations.
- Must possess excellent data analysis, verbal, written, and presentation skills. Must be able to effectively draw on the data when evaluating team performance, constraints, and opportunities.
- Detailed knowledge of Tribal, Federal, and State requirements and how they impact facilities management.
- Strong project management and organizational skills such that internal customer expectations are consistently exceeded.
- Proven leadership skills, ability to assemble high performing teams while leading through engagement, and a clear ability to influence employees at all levels across organizations to include external vendors and partners.
- Detailed knowledge of Tribal, Federal, and State requirements and how they impact facilities management.
- Must have in-depth knowledge of all disciplines within property operations to include all technical trades (Engineers, Electricians, Carpenters, Painters, Laborers, Maintenance, Warehouse, Gardeners, and Drivers.
- Must have previous experience with design and construction of changes to facilities/properties.
- Ability to work odd and irregular hours, as needed.
- Ability to commute daily to the Poarch Band of Creek Indian Reservation.
- Must successfully pass the required criminal and character background check.
- Must possess a valid state driver’s license and an insurable driving record according to Tribal insurance guidelines.
- Ability to travel and participate in training as recommended to meet the goals and objective of applicable programs.
- Ability to adequately and successfully perform all duties and responsibilities of this position.
Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.
**Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.
INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:
In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian
In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian
In order to receive preference, the appropriate documentation must be submitted.
Powered by JazzHR