Document Management Supervisor - FileBank Inc
Oakland, NJ 07436
About the Job
We are looking for a document management supervisor to join our team. As a document management supervisor , you will be in charge of all controlled documents for our company, making sure everyone is on the same page when they need to be. You will also create, design and maintain the architecture for document processes and procedures and enforce the proper chain of action and document identification. You will go through all controlled documents and make edits, updates, and check for accuracy. Once this process is complete, you will approve the document and distribute it to the correct persons. You must also ensure proper labeling, numbering, and accessibility to employees.
- Update and control procedure documents and forms.
- Create and manage document hierarchy and process systems.
- Take charge of all document identification, classification, and filing.
- Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.
- Ensure revised documents are accessible.
- Assist with communication during external audits.
- Conform to company enforced specifications and document control procedures.
- Train document control clerks and delegate and oversee their tasks.
- Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up.
- Oversee document through its entire lifecycle (inception to archival).
- Check and edit incoming documents and prepare for distribution.
- Create document filing and organizing systems that are both effective and efficient.
- Ensure proper organization and security of documents (paper and electronic).
- Log document requests and help retrieve documents as needed for employees.
- Make available, notify and distribute documents to relevant recipients.
- Confirm delivery of documents to proper personnel.
- Collaborate and communicate with managers and project leaders.
Document Management Supervisor Requirements and Qualifications:
- Detail-oriented and meticulous work ethic.
- Extremely organized and efficient.
- Proven skill for creating and implementing controlled document processes.
- Work well under pressure and have impressive stress management.
- Strong oral and written communication skills.
- Proclivity for catching errors and enacting appropriate changes.
- Able to prioritize and delegate tasks.
- Outstanding time-management.
- Strong interpersonal skills.
- Excellent analytical ability.
- Archival experience.
- 5+ years of relevant experience.
- Proficient in SharePoint, ProArc and/or other document management software and web-based tools.
- Skilled user of Adobe and Microsoft Suite.
- Expert data organizer.
Job Type: Full-time
Benefits:
- 401(k) matching
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Experience:
- Microsoft Office: 1 year (Required)
- Supervisor: 3 years (Required)
Work Location: In person
Source : FileBank Inc