Documentation Associate - Applied Medical

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Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field.  Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

As a Documentation Associate, you will work onsite at our global headquarters within the Group Process Development team. The Documentation Associate’s primary responsibilities are developing, writing, and revising printed and digital documentation, such as manufacturing instructions, quality instructions, drawings, and test protocols and reports. You will review, evaluate, and generate documents for non-conforming materials along with coordinate and oversee documentation, as well as performing the final review, edits, and proof reading prior to routing for approval.

Key Responsibilities: 

• Document Management: Organizing and maintaining document repositories, ensuring easy access, version control, and compliance with document retention.
• Collaboration: Working closely with subject matter experts, project managers, and other stakeholders to gather information and ensure that documentation meets their needs and expectations.
• Communication: Communicating effectively with team members and stakeholders to clarify requirements, address concerns, and ensure alignment on documentation deliverables.
• Documentation Standards Development: Contributing to the development and improvement of documentation standards, templates, and processes to enhance efficiency and consistency.
• Process Improvement: Identify opportunities to enhance documentation processes, proposing and implementing improvements to increase efficiency and effectiveness.

Performance Objectives:

Within your first 30 days: 

• Learn about Applied’s mission and vision and take part in a variety of Applied Learning foundational courses.  
• Discuss your goals and expectations with your team leader(s) and read and review all relevant team resources and materials. 
• Immerse yourself in team meetings and discussions. 
• Exhibit a strong technical understanding of the product line(s) and/or projects.
• Support team meetings and agendas. 
• Take on one or more projects that require low to moderate guidance.  

Within 60 days: 

• Take ownership of low to moderately guided projects, ensuring 100% progress to the next phase, demonstrating initiative. 
• Develop advanced skills in formatting and styling documents to enhance professionalism and visual appeal. 
• Engage in collaborative documentation projects with cross-functional teams to strengthen teamwork and gather diverse perspectives. 
• Monitor the impact of changes and gather feedback from team members on the effectiveness of the optimized documentation processes. 

Within 90 days to one year: 

• Contribute significantly to a minimum of three projects and increase project efficiency. 
• Cultivate strong interpersonal connections and increasing the success and efficiency of collaborative projects.
• Showcase a well-rounded and diverse portfolio of documents that demonstrate mastery of various documentation types and styles. 

Position Requirements

• Associate degree or above.  
• Efficient organizational capabilities.
• Exceptional written and oral communication skills, particularly in writing, editing and proofreading. 
• Able to self-manage and work successfully as independent contributor. 
• Administrative support experience. 
• Proficient in MS Office programs like Outlook, Word, Excel, and PowerPoint.  
• Strong attention to detail. 
• Basic understanding of Good Manufacturing Practices (GMPs), as related to document requirements. 

If you are excited about making a significant impact, driving innovation, and contributing to a dynamic team, we encourage you to apply and embark on an exciting journey of excellence at Applied Medical. Our unique business model empowers our team members to have a substantial impact, unlike conventional roles. 

Benefits

• Competitive compensation range: $24 - $28 / hour (California). 
• Comprehensive benefits package. 
• Training and mentorship opportunities. 
• On-campus wellness activities. 
• Education reimbursement program. 
• 401(k) program with discretionary employer match. 
• Generous vacation accrual and paid holiday schedule. 

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply. 

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life. 

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.