Documentation Coordinator - Apex Systems

Job#: 2053267

Job Description:

Apex Systems is seeking a Documentation Coordinator to assist our pharmaceutical client located in Branchburg, NJ.  We are planning to screen and submit qualified candidates as early as this week.
Compensation: $30/hr ($45/hr for overtime when applicable)
Location: Branchburg, NJ
Schedule: M-F, 9AM-5PM
Benefits: Health, dental, vision, 401k, and a weekly pay structure
Key Responsibilities:

• Support activities and processes in a highly regulated GXP environment associated with control and maintenance of records.
• Train and assist departments in coordinating and implementing the application of clients records management policies and procedures to ensure compliance with clients codes for records retention, dissemination, access, and destruction.
• Handle logging, imaging, archiving of records, retrieval from off-site storage facility, issuance for manufacturing, inventory control of logbooks in circulation, troubleshooting requests, and audit support.
• Create, revise, and maintain documents according to approved procedures, templates, and standards, such as routing, tracking of document status, approval notification, version control, format conversion, history record maintenance, distribution, and archiving.
• Independently plan and organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Liaise with internal departments and external stakeholders to facilitate records and document management processes.
• Provide guidance and support to colleagues on records and document management best practices and procedures.
• Coordinate small-scale projects related to records and document management, including monitoring progress, identifying potential issues, and communicating updates to stakeholders.

• Proficiency with word processing, spreadsheet, database, scanning, email software, and use of appropriate software tools such as MS Office suite, Adobe Acrobat, etc.
• Good organizational skills.
• Excellent attention to detail and a commitment to deliver quality results.
• Ability to multi-task and prioritize while dealing with changing priorities.
• Strong interpersonal skills and ability to work effectively in a team.
• Ability to apply basic project management techniques.
• Ability to bend and lift up to 40lbs.
• If you are excited about the opportunity to make a difference and possess the skills and qualities we are looking for, we would love to hear from you. Join us in our mission to make a meaningful impact in the world of document coordination and management.

• Please send resume to Sam Wade, Professional Recruiter ([email protected]) with the subject “Document Coordinator”

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.