Documentation Coordinator - NUCO Logistics Inc.
Houston, TX 77056
About the Job
Position Summary:
The Documentation Coordinator will play a crucial role in ensuring the accurate and timely preparation, management, and processing of all documentation related to international freight forwarding. This position requires a detail-oriented individual with excellent organizational and communication skills, capable of managing multiple tasks and working effectively in a fast-paced environment.
Key Responsibilities:
1. Documentation Management:
- Prepare, review, and process all shipping documentation including Shipping Instructions, bills of lading, packing lists, commercial invoices, certificates of origin, and customs documentation.
- Maintain accurate and organized records of all documentation.
2. Shipment Tracking:
- Continuously track the movement and location of shipments from origin to destination
- Provide customers with timely and accurate updates on shipment status.
3. Coordination and Communication:
- Liaise with clients and carriers, to ensure smooth and efficient cargo movement.
- Coordinate with operation team to gather necessary information for documentation.
- Provide updates and respond to inquiries from clients regarding documentation status.
4. Compliance and Accuracy:
- Verify the accuracy of documentation against shipment details.
- Ensure all documentation is completed in a timely manner to avoid delays in shipment processing.
5. Problem Resolution:
- Identify and resolve discrepancies or issues with documentation.
- Work proactively to prevent and address documentation-related problems that may arise during the shipping process.
Qualifications:
- Bachelor’s degree in business, Logistics, Supply Chain Management, or a related field.
- Minimum of 2 years of experience in documentation, logistics, or international freight forwarding.
- Excellent organizational and multitasking skills. Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and documentation management systems.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications:
- Knowledge of CargoWise.