DONOR SERVICES ADMINISTRATIVE SPECIALIST - Oklahoma Blood Institute

START YOUR CAREER WHILE SAVING LIVES

Location: Tulsa, OK

Pay: Competitive pay based on education and/or experience plus $500 bonus after 6 months and $1,000 bonus after 1 year!

Benefits: Health, dental, vision, life insurance, long term disability, 401(k), paid-time off, $5,000 annual tuition reimbursement, holiday pay, etc.

Days:

Hours:

Position:

Our Blood Institute is committed to excellence in all aspects of our operations and strive to make a positive impact on the health and well-being of our community. As we continue to expand our services, we are seeking a skilled individual to join our team as a Scheduling, Equipment, and Supply Specialist. The Scheduling, Equipment, and Supply Specialist will play a crucial role in ensuring the efficient operation of our mobile team by managing scheduling activities, coordinating equipment and supply usage. This role requires a strong attention to detail, excellent organizational skills, and the ability to multitask effectively in a fast-paced environment.

Qualifications:

• Must be 21 years of age or older
• Must have a valid driver's license
• Must be able to provide MVR with zero points and no moving/traffic violations in the past 3 years
• Possess reliable transportation
• Must have a working telephone

Primary Responsibilities:

Scheduling Management:

• Develop and maintain schedules for blood drives, ensuring adequate coverage and efficient use of resources.
• Coordinate with recruitment, management, and front line staff to schedule blood drives and training in accordance with established protocols and guidelines.
• Monitor schedule changes and adjust staffing and resources as needed to accommodate fluctuations in demand or circumstances.

Equipment Coordination:

• Manage the inventory of equipment, including tracking availability, usage, and maintenance schedules.
• Coordinate the allocation of equipment to various setups, ensuring timely delivery and proper functioning.
• Collaborate with vendors or suppliers to procure necessary equipment, maintenance, or repair.

Supply Management:

• Assess inventory levels of supplies and initiate orders to replenish stock as needed.
• Research suppliers, obtain quotes, and place orders for supplies, ensuring cost-effectiveness and timely delivery.
• Coordinate with finance departments and management to process purchase orders and maintain accurate records of supply transactions.

Quality Assurance:

• Conduct regular inspections and maintenance checks on equipment to ensure functionality and compliance with safety regulations.
• Develop and implement protocols for equipment usage and maintenance to optimize performance and longevity.
• Participate in quality improvement initiatives to enhance donor care and operational efficiency.

Communication and Collaboration:

• Serve as a liaison between staff, management, and donor recruitment to coordinate scheduling activities, equipment and supply needs, and phlebotomy needs.
• Communicate effectively with management to schedule staff and resources, and address any concerns or questions.
• Collaborate with interdisciplinary teams to coordinate blood drive success and ensure a seamless experience for donors.