DOT Compliance Manager - SOLV Energy, LLC

Job Description Summary:
The DOT Compliance Manager has full responsibility for creating, implementing and maintaining a companywide driver compliance and safety training program. The Manager will also maintain all federal, state, local and FMCSA regulatory compliance filings for the Company.

Process and maintain all drivers' records in compliance with federal and state regulations. Ensure that all drivers are well informed and aware of changes and updates in regulations/requirements as directed by corresponding agencies (such as FMCSA, DOT, PHMSA, OSHA). The Manager should demonstrate sound judgment and adherence to compliance regulations; possess strong skills in administrative policy and procedure development and demonstrate strong relationship building and problem-solving skills. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Description:

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Position Responsibilities and Duties:

• Oversee maintenance and updating of all Driver Qualification Files
• Provide training/seminars to all drivers, as applicable, under corresponding state and federal regulations.
• Oversee maintenance of records of all drug and alcohol tests (including random drug and alcohol screening), as required. - Admin
• Responsible for all Federal, State and Local operational regulatory filings.
• Prepare and maintain detailed spreadsheet referencing the permit or certificate's title, purpose, cost, effective/expiration date, etc.
• Create, maintain and update a Safety Program that also includes the benchmarks for compliance both with company programs and DOT requirements.
• Work with Risk Management to ensure all vehicles associated with our fleet have proper insurance coverage as well as ensuring proper coverage for company-owned vehicles pulling personal trailers.
• Research Industry Best Practices and stay abreast of changes or developments in the industry that increases safety and adds value to drivers, to include identifying systems, technology, etc.
• Knowledge of DOT/FMCSA processes (DataQ, UCR regulations, etc.)
• Ability to function and perform effectively as a Manager and Supervisor.
• Ability to plan, organize, and direct the work of skilled, semi-skilled, and unskilled employees engaged in administrative functions and driving for the company.
• Ability to coordinate programs, prepare reports and maintain accurate records.
• Coordinate with various regulating agencies for transportation and site permits and updates, as required, as well as follow up with reports and required regulatory agency submissions.
• Ensure the fleet maintains compliance with all Federal and State regulatory agencies such as DOT, FMCSA, PHMSA, LPSC, and RRCTX.
• Administer the driver qualification process for all drivers in coordination with the company's DOT/FMCSA compliance program with the goal of maintaining compliance, improving safety, and avoiding DOT violations associated with driver qualification regulations.
• Function as point-of-contact/SME for Driver Qualification File (DQF) documents.
• Ensure all new driver information is properly completed, submitted to DQF Maintenance Vendor, candidates are approved to drive and have received the proper training prior to every vehicle assignment.
• Partner with operations team to ensure they are DOT compliant and that all DOT qualification documentation is complete.
• Maintain updated active driver lists in random drug testing pools/consortiums.
• Notify HR of upcoming driver qualification document expirations, including medical cards and licenses.
• Respond to Driver Employment Verification checks.
• Review driver motor vehicles records (MVR's) as needed and provide subject matter expert advice on violations noted on the records.
• Work with ELT to address compliance opportunities.
• Stay up to date on changes to DOT/FMCSA regulations.
• Have a good understanding of FMCSA CSA BASICs.
• Assist in developing, recommending, and executing changes needed with fleet telematics platform (ELDs).
• Assist in fleet telematics platform troubleshooting.
• Work with HR to establish Written Hiring Guidelines that would assist in the identification of qualifications, testing, background, DMV, etc.
• Establish onboarding process and safety training sessions for all drivers and is the process owner for all driver related safety training.
• Work with Finance to maintain tax and registration filings, IRS 2290 Annual reports, MCS-150 reports, etc.
• Work with Risk Management on management of auto liability claims and develop approaches to reduce auto liability claim experience.
• Create and Maintain Supervisor Reasonable Suspicion Training and safety training sessions for all supervisors assigning vehicles and drivers; will be the process owner for all driver related safety training.
• Perform quality work within set deadlines without direct supervision.
• Limited travel may be required (estimated at 10%).

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear appropriate PPE as instructed by immediate supervisor.
• Comply with all company safety policies, procedures, and rules.
• Participate in safety meetings and training.
• Be constantly aware of their own personal safety and that of their coworkers.

• Have 5-7 years of previous experience working in DOT, FMCSA.
• Capable of analyzing sampling data.
• Experience in the transportation industry (fuel tax, licensing, permitting and registrations, DOT safety, driver qualification file compliance, and hours of service log auditing).
• Previous fleet management experience, to include developing and implementing policies and procedures to address safety and other aspects of fleet management.
• Must be able to exercise tact, discretion, and professionalism when dealing with internal clients and external counterparties (customers, vendors, etc.), as well as when handling sensitive and confidential information.
• Strong problem solving, organizational, time management and analytical skills.
• Possess a valid Driver's license with a clean driving record.
• Proficient PC skills (Word and Excel).
• Interpersonal skills, customer service.
• Organized individual: ability to prioritize.

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits:

Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range:

$90,608.00 - $113,260.00

Pay Rate Type:

Salary

If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.