EDUCATION, OUTREACH & COMMUNICATIONS SPECIALIST - University of Washington

Req #: 238734 Department: COLLEGE OF THE ENVIRONMENT: CICOES Appointing Department Web Address: https://cicoes.uw.edu/ Job Location Detail: Hybrid eligible Posting Date: 09/12/2024 Closing Info: Closes On 09/26/2024 Salary: $6,000 - $8,700 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. A leader in the environmental sciences, the Cooperative Institute for Climate, Ocean, and Ecosystem Studies (CICOES) is a collaboration between the University of Washington, the University of Alaska Fairbanks, Oregon State University, and the National Oceanic and Atmospheric Administration (NOAA). Our research includes a broad range of global and regional topics of interest to the public, particularly to citizens of the Pacific Northwest. The three main components of CICOES' mission are to: - Facilitate and conduct collaborative, multidisciplinary research to support NOAA's mission. - Educate and prepare the next generation of scientists to be technically skilled, environmentally literate, and reflect the national diversity. - Engage and educate the citizenry of the Pacific Northwest, Alaska, and the world to increase understanding of natural and anthropogenic impacts on ecosystem health and socioeconomic sustainability. This position oversees the Education, Outreach, and Communication programs for CICOES. It requires a person with strong organization, communication and collaboration skills to work with NOAA Federal scientists, CICOES researchers--as well as scientists and administrative staff from across UW, other universities and non-profit organizations--to manage the day-to-day and long-term program operations. Please include a COVER LETTER in your application package that details your related experience and interests. This is also where you can demonstrate your writing/communication skills to explain why you're the right person for this job! **DUTIES AND RESPONSIBILITIES** **Manage the CICOES Education and Outreach Program: 60%** - Program Manager for the CICOES Research Experience for Undergraduates (REU) Program. This highly successful internship program is the core of our education and outreach efforts and requires significant year-round preparation. It brings a diverse group of talented students from across the US to work with UW and NOAA scientists on a 9-week research project. Specific responsibilities include: - Serve as the primary operations contact. Field all inquiries from prospective students and mentors. - Oversee REU students' applications from organizing incoming application materials, through application reviews, and finally intern selection and formal offers. - Recruit and train potential mentors from multiple UW departments, NOAA and other partners. - Build partnerships with minority-serving institutions (e.g. Northwest Indian College, Heritage University) to recruit underrepresented students. - Coordinate travel and housing arrangements for the interns. - Plan and execute intern orientation and onboarding - Plan and execute intern presentations and poster symposium at the end of each program. - Plan social and team-building events during the students' 9-week internship. - Maintain and track an accurate record of all students who participated in the CICOES program. o Work collaboratively with colleagues across CICOES and UW to design and produce virtual and in person outreach events. o Primary contact for outside organizations seeking science professionals to attend and participate in community and private events. o Coordinate joint educational engagement events and cultivate partnerships with local organizations including the Pacific Science Center, the Seattle Aquarium, the Seattle Museum of Flight, NOAA Science Camp, and the Burke Museum. o Oversee the CICOES Outreach budget as well as the NSF and NOAA REU budgets o Represent CICOES at local and national conferences to recruit participants and represent CICOES programs. **Manage CICOCES Communications: 35%** - Production Director and Designer for CICOES Magazine - Determine content of the magazine. Recruit authors and proofreaders. - Prepare and maintain production schedule. - Responsible for magazine design, layout, and photography. - Copyedit all articles o Oversee the creation, development, and production of communication materials (print, online, visual) for scientific and general audiences. Work with CICOES leadership to ensure that the Institute's key values are reflected in all publications. o Manage CICOES website content including press releases, news stories, events, staff profiles, announcements, and social media. o Track media coverage of CICOES and NOAA scientists and highlight these on the CICOES website. o Coordinate with UW News to increase media coverage of CICOES research and activities. Serve as primary media contact for external news organizations. Coordinate with NOAA communications teams for web stories and press releases. **Other duties as assigned:5%** - Provide administrative support to the Director and Assistant Director on special initiatives and ad hoc projects as needed. **MINIMUM REQUIREMENTS** - Bachelor's degree in Science, Communications or related field (equivalent experience can substitute for degree) - Four or more years' experience **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS** - Experience in program management and/or outreach activities in an academic or research setting. - Experience developing and editing websites, publications, newsletters, and/or social media profiles. - Excellent organizational skills with demonstrated ability to plan, coordinate, prioritize, take direction, and execute multiple projects meeting established deadlines with little direct supervision. - Demonstrated excellent and efficient writing, editing, and presentation skills. - Demonstrated ability to conceive, implement, and evaluate creative communication strategies. - Demonstrated ability to manage high volume of work, juggle competing priorities and deadlines, and communicating with stakeholders when reprioritization is needed. - Demonstrated ability to work cooperatively with representatives from all levels of staff, faculty, students, and external stakeholders across a large, complex, multi-campus organizational structure in a fast-paced environment. **DESIRED QUALIFICATIONS** - Experience using Adobe Creative Suite. Familiarity with graphic design principles. - Familiarity with the university, and/or with other education and cultural organizations - Basic understanding of video production **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.