Elections Analyst - Companion Position - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Registrar of Voters is seeking an Elections Analyst to support the Voter Services team in Riverside. At this time, the position has the opportunity for a hybrid telework schedule based on business need, however job expectations, at times may require in person interaction. Telework may change at any time and you will be expected to report to the office. The incumbent will be required to work in the office full time during elections due to the volume of work.
This position is currently a full-time companion position with benefits. It is expected that this position will become a full-time regular position in the near future. This companion position has been opened to allow proper training time before the current Elections Analyst vacates the position. For more information regarding companion positions, please contact the recruiter.
PLEASE NOTE: Incumbents must be available to work weekends and holidays, including mandatory overtime.
The Elections Analyst will be responsible for ballot creation and formatting, ballot counting, and election results. Additionally, they will be tasked with maintaining voter lists, which includes managing the voter registration database, entering and exiting registered voters from the County of Riverside, analyzing voter and election data, and developing drawings, graphs, and forms related to data and the election process. The incumbent will provide guidance and training for temporary and department staff in election activities. Travel to offsite locations is required as needed. Bilingual in Spanish is preferred but not required.
The most competitive candidates will possess experience with the county's election policies and procedures, including the creation and formatting of ballots. Additionally, they should have experience in maintaining and reviewing large datasets containing election and voter information.
Meet the Team!
The County of Riverside's Registrar of Voters serves its residents by ensuring the electoral process be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity.
EXAMPLES OF ESSENTIAL DUTIES
• Program, troubleshoot and manage two electronic ballot-counting systems.
• Work directly with the Secretary of State to coordinate the manufacture and release of ballots, scheduling of testing and certification of systems tests for all Federal and State elections.
• Produce sample and official ballots in compliance with a variety of regulations, codes and laws specific to the offices, special districts and jurisdictions scheduled for elections.
• Submit and coordinate ballot plates for sample and official ballot printing by the Certified State Printer; Supervise the making and testing of all official ballots for Federal, State and locally scheduled elections for Logic and Accuracy Certification.
• Set-up and manage the Election Information Management System (EIMS) database in preparation for candidate filing for all Riverside County elections.
• Supervise the official election canvass of the vote in preparation for certification of each election.
• Transmit election results electronically to the Secretary of State, County website and media outlets.
• Prioritize work for the Certified State Printer and coordinate production, quality and delivery of official and sample ballots for all elections.
• Oversee the distribution of final proofs of election material to county schools, special districts, cities and candidates.
• Instruct and train regular, seasonal and temporary personnel in election activities.
• Develop, design layout drawings, graphs, charts, forms, certificates, handbook, exhibits, publications, brochures and other election materials as required to support the election process.
• Oversee and/or design illustrative, instructional and training material for elections classes, workshops and candidate seminars.
MINIMUM QUALIFICATIONS
Knowledge of: Functions and procedures of a public elections office; Laws governing elections within the State of California; Methods, materials and equipment used in computer aided drawing, lettering and design; Computer data entry, information processing and the electronic applications used in election activities; Principles and techniques of personnel management and supervision; Correct English usage, grammar, spelling, vocabulary, punctuation, format and style; Broad knowledge of general mapping; Principles and techniques for establishing and maintaining good public relations.
Ability to: Read understand, interpret and apply elections laws and procedures; Oversee the operation of electronic balloting systems; analyze complex ballot materials and detect potential ballot voting and counting errors; Provide a remedy for potential errors and make necessary adjustments in a timely and efficient manner; Plan, schedule and coordinate relevant technical elections and ballot counting operations; Design ballot and other related elections materials; Instruct and train regular, seasonal and temporary personnel in election activities; Research, develop and present a variety of narrative and statistical reports in a concise effective manner; Make decisions in standard and critical elections procedural matters; Order, inspect and detect errors in elections ballots and other elections materials in a timely manner to assure accuracy in the election process; Effectively develop and maintain cooperative working relationships with staff, the public and other government officials; Communicate effectively orally and in writing.
Experience:
Three years as Elections Technician Supervisor with Riverside County;
OR
Four years of supervisory or lead experience, which must include responsibility for communicating or explaining information or procedures to the public and two years with interpreting and application of California elections operations and practices;
AND
Two years journey level experience with one of the following:
Graphic art work which included computer-generated text and images;
OR
Computer drafting or map drafting experience;
OR
Computer systems experience or operating experience with a and-alone computer system or a teleprocessing computer system(s).
SUPPLEMENTAL INFORMATION
Other Requirements
License/Certificate: Possession of a valid California Driver's License is required.
What's Next?
Open to All Applicants
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.
Applicants who are current County of Riverside employees and/or current employees of the Registrar of Voters may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
For questions regarding this recruitment
Contact Yvette Marquez at ymarquez@rivco.org with any questions regarding this recruitment.
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APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY - LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
