Elections Technician III - Services - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Registrar of Voters is seeking to fill an Elections Technician III - Services position in Riverside, CA. The Elections Technician III - Services position serves the voting and candidate public by performing a variety of specialized clerical and computerized elections services; and to provide direction, procedures, and elections information to and for the public, government officials, nominees, candidates, and others.
The selected candidate will perform a wide range of tasks such as providing support for recruitment staff, print jobs, supporting vote by mail and mail center leads, review of elections materials, inquires from the public, and general elections assistance. The Elections Technician III - Services will also be responsible for conducting training related to vote center leads and vote by mail leads, creating training videos, creating written instruction materials,
This position requires travel throughout the county.
Overtime is required for this position.
The most competitive candidate will possess and demonstrate knowledge of Microsoft Suite (PowerPoint, Excel and Word, Publisher), experience creating presentations, and videos including editing videos, public speaking and providing training.
Meet the Team!
The County of Riverside's Registrar of Voters serves its residents by ensuring the electoral process be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity.
EXAMPLES OF ESSENTIAL DUTIES
• Reviews reports, records, and other documents, per assigned area, for clarity, completeness, accuracy, timeliness, and conformance with department and election procedures.
• Coordinates work activities of assignment with other Elections Office sections to prevent delays and in response to mandated time lines.
• Locates, evaluates, and arranges for sites for polling places; ensures that regulations and guidelines for accessibility for incapacitated and elderly voters are met.
• Prepares voting materials for elections services.
• Prepares charts, reports, instruction manuals, audio-visual material for the purpose of training election precinct workers.
• Provides forms and instructions to candidates, current office holders, and committees.
• Prepares, processes and forwards reports and/or documents to the Secretary of State, as required by law.
• Conducts or assists with Elections and/or Voter education training sessions, as required.
• Provides technical information and guidance on elections procedures.
• Supervise the assembling of training material for distribution.
• Issues, accepts, reviews candidates' documents; collects and receipts nomination fees, candidate statement deposits.
• Accepts, audits, reviews, and maintains a variety of the more complex elections documentation and revised legislation files and systems, which may include but are not limited to, campaign disclosure, polls/precinct locations, nominations, elections calendaring, elections officers, candidate filings, etc.
• Prepares and assists in dissemination of material for publications, translation, typesetting.
• Coordinates with jurisdictions for the conduct of elections.
• Prepares and maintains elections files for all federal, State, cities, schools, and special districts.
• Maintains and manually and/or electronically updates a variety of data for specific assignment (e.g., Nominations, Candidate Filings, etc.).
• Resolves technical problems to improve procedural methods, equipment performance, and quality of product for specific area assigned, whether Election Calendars, Candidate Filings, Precincts and Polling Places, and/or Election Officer lists.
• Assures documentation for assigned area is properly captured on records retention and retrieval system and that archival copies are maintained for security purposes.
• Assist in or conduct instructional seminars for schools, cities, special districts, and other federal, State or County elections.
• Investigate reports, unsatisfactory voting conditions, safety problems, and accidents at polling places before and/or on elections days.
MINIMUM QUALIFICATIONS
OPTION I
Experience: One year experience as an Elections Technician II in Riverside County;
OPTION II
Two years full-time experience with a municipal, County, or State elections office;
OPTION III
Three years full-time clerical experience and work with data entry and/or computerized systems two of which must have included the responsibility for communicating or explaining information or procedures to the public.
Substitution: One year of the required three years clerical experience may be substituted by either of the following:
Completion of either 9 semester or 18 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field;
OPTION IV
Completion of 360 hours of training from recognized occupational training program in secretarial sciences, business education, or a closely related field.
Knowledge of: Modern office practices and procedures; Operation of standard office equipment, including word processing, computerized data systems and terminology; Current English usage (grammar, spelling, and punctuation); Filing, indexing, and cross referencing methods; Proper telephone techniques; Procedures for dissemination of appropriate information to the public; Basic California State and federal elections procedures; General function of the elections work unit to which assigned; Procedures for dissemination of elections information to the public, candidates, and/or government officials; Elections deadlines and criticalities; General ballot requirements and ballot tabulating methods; Basic arithmetic; Research methods; Functions of a Registrar of Voter's Office; Full span of Federal, California State Elections, and County elections codes policies and procedures; Elections planning and development, including critical deadlines and ramifications of failures; Ballot tabulating methods; General work scheduling methods, including visual charting and techniques of coordinating work tasks; Recordkeeping for documentation purposes; Procedures for elections calendaring criteria; Working procedures related to the administration of elections in the State of California; Uses of electronic data processing in election activities; Equipment used in the administration of elections (ballot tabulations, etc.); Principles and techniques of establishing and maintaining public relations.
Ability to: Perform general clerical work; Understand and follow both written and oral instructions; Perform data entry and other computerized and or information processing tasks; Learn office operations, including ongoing working and procedural changes; Alphabetize and file documents according to system directions; Concisely and efficiently obtain, record, and relay information from the public and community and government officials served; Read, understand, explain procedures, forms, and processes with tact and courtesy to the general public and government officials; Speak English at a level for effective job performance; Learn to perform diverse clerical and technical elections operations tasks required by the office; Learn to operate a variety of unique computerized output and/or electronic imaging equipment of the elections office; Learn to perform equipment adjustments, if and as needed; Read and understand applicable elections codes and instructions; Make decisions in standard elections procedural matters without immediate supervision; Prepare and maintain accurate records and reports; Make arithmetical calculations rapidly and accurately; Establish and maintain effective and cooperative working relationships; Communicate in English and at the professional level of the Elections Office with the voting public, candidates, elected and government officials; Read, understand, and interpret a variety of Elections Code directives and procedures; Independently research and prepare concise written narrative and/or statistical reports; Provide clear, concise reports, and schedules, both orally and in writing; Independently communicate and direct the voting, nominating public, and officials in the interpreted methods required by Elections Code; Operate and maintain a full variety of elections equipment; Plan and organize a full and/or unique work assignment along with providing assistance to a public and other working peers during critical work load periods; Develop, coordinate, plan, and maintain the elections calendaring process; Coordinate varying workloads to meet legally mandated deadlines; Understand, interpret and explain procedures related to the calendaring, nominations, candidate filing, fees, legislature, and other specialized assignment of the Elections Office to the general public, candidates, and other government officials; Maintain good working and professionally efficient relationships with a variety of the public and political representatives.
SUPPLEMENTAL INFORMATION
Other Requirements
Possession of a valid California Driver's License is required.
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here ( Download PDF reader ).
What's Next?
Open to All Applicants
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.
Applicants who are current County of Riverside employees and/or current employees of HWS may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
A description of job duties directly copied from the job classification or job posting will not be considered.
Proof of Education
All applicants are required to provide a copy of their degree or transcripts as verification of the education listed on their resume/application. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.
For questions regarding this recruitment
Contact Joshua Robertsat JoRoberts@rivco.org with any questions regarding this recruitment.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
