Electronic Billing Coordinator at Arnold & Porter Kaye Scholer LLP

The Finance & Accounting Department of Arnold & Porter has an opening for an Electronic Billing Coordinator. The Electronic Billing Coordinator may work a hybrid work schedule in our Chicago, Denver, Houston, or Washington, DC office or may work 100% virtual/remote in a firm-approved U.S. state as part of the “Gideon” office. The coordinator is responsible for the overall management of the firm’s electronic billing (eBilling) systems and provides support to the attorneys and client account managers as related to the successful submission of all electronic billing.

Responsibilities include but are not limited to:

• Transitioning clients to electronic billing.
• Submitting all timekeepers and billing rates to each client and/or eBilling vendor site.
• Reporting on the status of all eBills for the Firm using the eBillingHub reports feature.
• Assisting with monthly billing as needed.
• Liaise with billing team/billing attorneys/secretarial staff and clients with the opening of new client matters.
• Assist billing team with troubleshooting invoicing errors, technical issues and taking corrective action.
• Support billing team and communication efforts with billing attorneys/secretarial staff as it relates to client requests for (accruals, budgets, status reports, etc.).
• Coordinating with internal staff, firm’s vendor, and client vendor systems to ensure proper set up of client accounts.

Qualifications:

• Specialized eBilling experience in a law firm or other professional services organization required.
• Four-year college degree in Accounting, Finance or Business discipline or equivalent experience.
• Proficiency in Aderant or Elite billing software preferred.
• High level of business acumen and ability to multi-task.
• Strong oral and written communication skills.
• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
• Talent for delivering client service through teamwork.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Strong organizational skills and ability to manage large amounts of data.
• Ability to organize time, prioritize workload effectively, and work independently.
• Reliability, dependability, and strong motivation to respond to requests quickly.
• Flexibility to work additional hours, as necessary.

The anticipated base salary for this position is $63,000 - $75,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination, Anti-harassment and Affirmative Action Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

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