Employee Events, Engagement & Onboarding Coordinator - Grand Rapids Community College

The Employee Events, Engagement & Onboarding Coordinator provides leadership in the design and redesign of programs offered. This position will oversee and implement programs through the Human Resources/Staff Development office that are consistent and aligned with the College's mission, vision, values and professional development strategies to create a sense of belonging for GRCC employees. This position will coordinate appreciation events and engagement activities such as recognition, new employee on-boarding, mentorship program, and employee events on campus.

Requisition ID: 489
Department: Human Resources
Employee Group: Professional, Management & Administration
Schedule: 40 hours / 52 weeks
Compensation: Grade OP4, $55,561 per year
Benefits: Full Time
Reports to: Executive Director of Human Resources & Talent Development
Posting Opens: 10/10/2024
Posting Closes: 10/24/2024

ESSENTIAL FUNCTIONS

Onboarding & Offboarding Activities

• Coordinate the New Employee On-boarding and Orientation process.
  • Assist with completion of new hire paperwork.
  • Organize onboarding events with campus partners.
  • Maintain up-to-date resources
  • Gather feedback and use data received to improve the onboarding process.
• Conduct the offboarding process for separating employees
  • Coordinate knowledge loss prevention process with employee and supervisor
  • Conduct exit interviews
  • Gather and consolidate data to share with HR leadership.
  • Bring forward any immediate concerns that should be addressed.

Engagement & Recognition

• Coordinate the ongoing engagement program for new employees.
• Chair the GRCC Employee Wellness and Enrichment Team. Coordinate and implement activities, recruit team members and conduct annual evaluation.
• Develop and coordinate college employee recognition systems which includes formal and informal rewards and recognitions. Examples: Excellence in Education, Years of Service recognition, Retirement recognition.
• Research, develop and deliver learning resources for wellness and enrichment programs.
• Coordinate retiree relations including quarterly meetings, newsletters (Fall/Winter/Summer), maintain retiree directory, keeping addresses and emails up-to-date and sending communications when needed.
• Organize employee events for GRCC. Examples: holiday breakfast, employee recognition luncheon/program, golden retiree reception and other various employee appreciation events.
• Collect and analyze data related to wellness and employee events, and recognition opportunities to identify process improvement opportunities.

Professional Development

• Develop & coordinate professional development activities, working with internal and external partners.
• Collect and analyze data related to wellness and employee events, and recognition opportunities to identify process improvement opportunities.
• Create ways in which to seek feedback and recommendations from employees for requested professional development.
• Assist with managing eLearning software, including developing engagement communications. .
• Make recommendations to the Associate Director of Human Resources on learning opportunities in an effort to meet individual, departmental and institutional needs.

Other

• Other duties as assigned.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.

JOB SPECIFICATIONS

Education Credentials

• Bachelor’s degree in Human Resources or related field required.

Work Experience

• Minimum two years related experience in recognition and event coordination.
• Minimum two years related experience in development and implementation of professional development activities.

Skills

• Demonstrate creative thinking and problem solving skills. Design and implement innovative ideas.
• Collaborate with cross-college employees, demonstrating a positive teamwork mindset.
• Comfortable speaking to large groups, facilitating conversations, and everyday engagement with employees.
• Proficient in verbal and written communication.
• Project management activities that support planning - such as organization, communication, tracking progress, etc.

Physical Demands

• Ability to lift and move equipment to support major campus events (20-30 lbs).
• Ability to move around campus for onboarding and other events.

Mental Demands

• Bring enthusiasm and energy for employee activities.
• Understand and use data collected.
• Prioritize and manage projects to meet timelines.
• Write routine reports and communications.
• Respect and honor a diverse population of employees, instilling a sense of inclusion for everyone.
• Demonstrate initiative.
• Facilitate employee relationships to encourage a positive organizational culture.
• Engaging, fun and energizing personality.
• Creative and innovative with ideas.

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
• Primarily office/desk work.
• Position requires ability to stand/walk for long periods of time during major events.
• Some travel to the regional campus locations may be required.
• Some nights required.

NEXT STEPS / APPLICATION PROCESS

• Please fill out an application at https://www.grcc.edu/jobs. Submit a cover letter and resume. The opportunity to apply for this position will close at the end of the day on the close date referenced at the top of this job posting.

• Predictive Index Assessment (behavioral & cognitive) REQUIRED: In order to have your application considered, you must complete the assessments: https://assessment.predictiveindex.com/bo/8MMT/EE_Events_Engage_Onboard_Coord

HIRING PROCESS

GRCC uses an Evidence Based Selection Process, where we make data driven hiring decisions to help mitigate bias throughout the hiring process. As part of this process, candidates will participate in assessments (cognitive and behavioral), reference checks and interviews.

Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

NONDISCRIMINATION STATEMENT

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.