Eng Supp Spec 2 - Engineering Operations Specialist - First Tek, Inc.
Vancouver, WA 98666
About the Job
POSITION RESPONSIBILITIES
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Create new and maintain/update existing project SharePoint sites.
Use MS Project to develop and update project schedule, based on the input from BPA Project Manager.
Coordinate with Design Managers, Construction Managers, and other groups to identify areas of improvement in processes or standards.
Set up and coordinate team meetings.
Assist with creating and updating Project Management plans.
Set up, organize, and facilitate Project Constructability Reviews at field sites and office sites:
Identify meeting participants.
Create and distribute construction documents.
Arrange site trips, which may include transportation, overnight lodging accommodation, etc.
Assist PM with conducting the review meeting.
Confer with Project Manager Team Leads to produce and update periodical reports.
Assist with Project Manager Team Analysis:
Develop and deliver status/progress reports based on existing data and documentation.
Establish and continually track project expectations with team/project manager and other stakeholders.
Monitor and provide status on the various standards and deliverables expected of the Project Managers during the project life cycle.
Assist TEP Supervisor by collecting and reporting Program level Capitol Program costs and work accomplished.
Collect data from the financial system to analyze capitol spend rate and forecast year end capitol spend.
Identify leading indicators of risk areas with respect to scope, cost, and schedule.
Assist in authoring and maintaining documents for Project Management work practices, and assist assigned PMs with these practices.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements.
Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know).
Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.
Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
High School Graduate or GED certificate required.
A degree in in business management, engineering, logistics management, mathematics, computer science or a closely related field is preferred.
5 years of experience is required with an applicable bachelor's degree.
7 years of experience is required with an applicable associate degree.
9 years of experience is required without a degree or applicable degree.
Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Must be capable of applying diversified knowledge and principles and practices in assigned technical areas. Requires a working knowledge of automated systems.
Required Technical Skills & Experience (required on matrix)
Proficiency with Microsoft Office Suite Software (MS Word, PowerPoint, Excel, and Outlook,).
Proven ability to analyze, understand and effectively document technical data.
Demonstrated ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.
Preferred Skills & Experience (optional on matrix)
Intermediate level skills with SharePoint or similar programs (Google Workspace, Confluence, Slack, etc.)
Intermediate level skills with MS Access or similar programs (MySQL, SQLite, etc.)
Intermediate level experience with Visio or similar programs (Lucidchart, Draw.io, Miro, etc.)
Intermediate level experience with MS Project or similar programs (Asana, Smartsheet, Trello, etc.).
Excellent communication skills, verbal and written.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Create new and maintain/update existing project SharePoint sites.
Use MS Project to develop and update project schedule, based on the input from BPA Project Manager.
Coordinate with Design Managers, Construction Managers, and other groups to identify areas of improvement in processes or standards.
Set up and coordinate team meetings.
Assist with creating and updating Project Management plans.
Set up, organize, and facilitate Project Constructability Reviews at field sites and office sites:
Identify meeting participants.
Create and distribute construction documents.
Arrange site trips, which may include transportation, overnight lodging accommodation, etc.
Assist PM with conducting the review meeting.
Confer with Project Manager Team Leads to produce and update periodical reports.
Assist with Project Manager Team Analysis:
Develop and deliver status/progress reports based on existing data and documentation.
Establish and continually track project expectations with team/project manager and other stakeholders.
Monitor and provide status on the various standards and deliverables expected of the Project Managers during the project life cycle.
Assist TEP Supervisor by collecting and reporting Program level Capitol Program costs and work accomplished.
Collect data from the financial system to analyze capitol spend rate and forecast year end capitol spend.
Identify leading indicators of risk areas with respect to scope, cost, and schedule.
Assist in authoring and maintaining documents for Project Management work practices, and assist assigned PMs with these practices.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements.
Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know).
Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.
Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
High School Graduate or GED certificate required.
A degree in in business management, engineering, logistics management, mathematics, computer science or a closely related field is preferred.
5 years of experience is required with an applicable bachelor's degree.
7 years of experience is required with an applicable associate degree.
9 years of experience is required without a degree or applicable degree.
Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Must be capable of applying diversified knowledge and principles and practices in assigned technical areas. Requires a working knowledge of automated systems.
Required Technical Skills & Experience (required on matrix)
Proficiency with Microsoft Office Suite Software (MS Word, PowerPoint, Excel, and Outlook,).
Proven ability to analyze, understand and effectively document technical data.
Demonstrated ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.
Preferred Skills & Experience (optional on matrix)
Intermediate level skills with SharePoint or similar programs (Google Workspace, Confluence, Slack, etc.)
Intermediate level skills with MS Access or similar programs (MySQL, SQLite, etc.)
Intermediate level experience with Visio or similar programs (Lucidchart, Draw.io, Miro, etc.)
Intermediate level experience with MS Project or similar programs (Asana, Smartsheet, Trello, etc.).
Excellent communication skills, verbal and written.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
Source : First Tek, Inc.
