Engineering Administrative Assistant - Naples Grande Beach Resort

At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.   Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.   Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.   Check out this video for more information on our great company!

#PGH-BMC

Welcome to Naples Grande Beach Resort, a prestigious property in the Pyramid Global Hospitality portfolio, nestled in the heart of Naples, Florida. Featuring 474 elegantly appointed guest rooms and boasting an expansive 85,000 square feet of meeting space across 35 versatile rooms, our resort isn't just a place to work; it's a dynamic experience.   At Naples Grande Beach Resort, we pride ourselves on providing exceptional service and creating memorable experiences for our guests. As a member of our team, you will have the opportunity to work in a dynamic and supportive environment, surrounded by stunning views of the Gulf of Mexico and lush tropical landscapes.   We offer a wide range of positions across various departments, including guest services, food and beverage, housekeeping, spa and wellness, sales and marketing, and more. Whether you are just starting your career or looking to advance in the industry, we have opportunities for individuals at all levels of experience.   Joining our team means becoming part of a close-knit community that values teamwork, professionalism, and a passion for delivering outstanding service. We provide comprehensive training programs to ensure that our employees have the skills and knowledge needed to excel in their roles.   If you are a dedicated and enthusiastic individual with a passion for hospitality, we invite you to explore the exciting career opportunities available at Naples Grande Beach Resort. Take the first step towards a rewarding career by applying today.

Our innovated and growing company is looking to fill the role of Engineering Administrative Assistant. If you are looking for an exciting place to work, career advancement opportunities and you are a caring and attentive individual who is focused on providing efficient service and creating meaningful experiences, this is the right place for you.

The Engineering Administrative Assistant will report to the Chief Engineer and will be responsible for all general administrative tasks in addition to the following:

• Analyze and execute complex information requests with the utmost confidentiality and professionalism
• Interface with all levels of the organization and external parties in a professional and effective matter
• Works in an office environment, performing various technical and administrative assignments, requiring attention to detail
• Provide administrative support, including order supplies, department Payroll, department organization with guest rooms and maintenance needs
• Submitting purchase orders, administrative support including and not limited to keeping track of vendors information and making contact while establishing a solid business relationship.
• Completion of employee schedules and support associates with their requests on the Workday app
• Maintenance and follow-up of work ticket system
• Maintaining records of all inspections and repairs
• Arranging and preparing for department training as needed.
• Maintaining contracts and insurance certificates for all hotel vendors
• Coordinate and give support to management projects and Leadership instructions.

Qualifications

• Minimum 2 years of secretarial or administrative office experience preferred
• Excellent verbal and written communications skills required.
• Must have strong organizational skills.
• 1+ years’ experience with an associate’s degree OR 5+ years of experience supporting administrative and financial applications for high level management organizations
• Must be proficient with computers including all Microsoft products (Word, Excel, Outlook, PowerPoint HotSOS, Opera, Avendra, Craftable)
• Knowledge of Workday software system preferred but not required