Engineering Coordinator - Ursus, Inc.

SUMMARY:

Our Client - a leading Utilities Organization - is seeking an Engineering Coordinator to bring onto the team. Please see below for details:

RESPONSIBILITIES AND QUALIFICATIONS:

• Establishes good communication with all Districts in order to receive necessary information for contract preparation, including all info needed for verification.
  • Is able to review land rights documents and verify ownership including grant deed, title report, parcel maps, tract maps, etc.
  • Is able to review insurance information and verify appropriate limits, expiration, and company listed as additional insured
  • Is able to review contractor's license documentation and verify all necessary information.
  • Is independent and proficient in utilizing public data such as county recorder's websites and CA Secretary of State Business Search tools to perform these tasks
  • Is able to become proficient in utilizing company Accounting and Project management software, Power Plan to review project information including deposits and finances.
  • Is able to verify easement metes and bounds and confirm areas deeded match design drawing needs
• Prepares of Agreement, Quitclaim of Underground Water Rights, Grant of Easement and other documents as needed
  • Prepares standard form documents for execution and recording with County recorders including Quitclaim of Underground Water Rights, Grant of Easements and Main Extension Agreements.
  • Is able to sort through project information and determine appropriate contract type based on Company Operating Rules, and communication with District and Engineering staff.
  • Is extremely detail oriented in preparing contracts, ensuring no errors, typos or misspellings.
  • Is consistent in work product, ensure a reliable and repeatable product is produced
  • Works well with manager and others to communicate when issues arise and propose solutions.
  • Is comfortable routing documents for execution via e-sign
• Works closely with Accounting Department to help close projects
  • Is able to comprehensively track up to 70+ contracts per year in various stages and produce reports on volumes completed
  • Is able to verify closing documents including acceptance of facilities and developer cost statement are completed correctly
  • Works well with Accounting to deliver project information for closing
  • Works well with Accounting to troubleshoot historical projects that may have information to be chased down
• Organization and Project Tracking:
  • Is able to keep detailed logs, updated daily of all agreements and their status accurate, organized, and shared appropriately
  • Keeps folders, physical and soft copy well organized and in accordance with established structure
  • Takes initiative to remind groups including District staff of outstanding information needed to complete required next step including preparation of agreement or closing documents.
  • Is consistent in approach, attendance and professionalism

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