Engineering Team Administrative Assistant - Jordan & Skala Engineers
Houston, TX 77042
About the Job
Jordan & Skala’s team of talent is what distinguishes our company from the rest. If a fast paced, collaborate environment is one you thrive in and you are ready to be part of one of the top ranked consulting engineering firms in the United States, then we want to start a conversation with you!
What will make you rise to the top?
The Team Administrator will assist the Team Leader with the following responsibilities:
- Provide general administrative and clerical support to the Team Leader and Team
- Setup company and vendor sponsored lunch-n-learns meetings
- Monitor payment of invoices and assisting Office leader with follow-up to clients
- Maintains team backlog report and updates opportunities checklist
- Prepares project log-in sheets
- Manages team calendar
- Collect time sheets from team members for Team Leaders approval
- Completes site visit expense forms for reimbursement from client
- Completes and issues meeting minutes and field reports
- Perform MS Word formatting of written documents, including book specifications
- Maintains logs of team documents (RFI’s and submittals)
- Prepares draft pre-billing reports for Team Leader
- Manage master task list for Team
- Spec formatting
- Assists Team Leader new hire and Co-op orientation, support and training
- Assembles drawings and specs for issuance, coordinating stamping requirements with EOR’s
- Monitors timeliness of shop drawing review/RFI’s, maintains logs
- Request marketing materials as needed
- Work with Accounting on AR for past due invoices and assist Team Leader with collections
Skills:
- Deltek VantagePoint experience is a plus
- Proficient in Microsoft Office Suite products, Excel, PowerPoint, Outlook
- Strong written and verbal communication
- Strong editing and proof-reading abilities
- Excellent ability to multi-tasks, responding to constantly changing needs and schedules
- Excellent time management skills
Why join us?
Jordan & Skala Engineers is a great place to work! We offer a family friendly environment with competitive benefits, teleworking options, flexible PTO, wellness incentives, professional development, and more. At Jordan & Skala, you will be consistently challenged by interesting projects. Your opportunities will be limited only by your ambition!
EMPLOYEE GROWTH & DEVELOPMENT
- JSE University
- In House Seminars & Technical Training
- Lunch & Learns
- Encouraging Professional Licensure
- Paid Time Off for FE and PE Exam Study Preparation
- Financial Assistance toward Educational Development
HELPING YOU MAINTAIN BALANCE
- Teleworking Options
- PTO (Flexible Time Off Policy)
- Paid Holidays (7)
- Paid Time Off
- Paid Time for Employee’s Birthday policy
- Paid Bereavement Leave
- Fitness Incentive Program
- Wellness Programs
- Booster Programs
- Employee Assistance Program
FINANCIAL
- 401(k) Plan
- Discretionary Mid and End of Year Bonuses
- Flexible Spending Accounts
- Heath Savings Accounts and Employer Contributions
- Financial Seminars
- Bonus for passing FE Exam and first-time passing PE Exam
- Competitive Compensation
INSURANCE
- Company paid Life and AD&D Insurance
- Health Insurance
- Company paid Employee Vision & Dental Insurance
- Company paid Short-Term Disability
- Company paid Long Term Disability
- Voluntary Plans (Critical Illness/Cancer, Accident)
Are you ready to be part of kicking off our next big project?
Apply here and start a conversation with us today!
Jordan & Skala Engineers is a leading mechanical, electrical and plumbing engineering firm with regional design offices located throughout the United States. Jordan & Skala has grown to be one of the largest consulting engineering firms in the U.S., ranked by Consulting-Specifying Engineer trade publication as a top “MEP Giant” consistently since 2004.
