Enrollment Assistant - Special Education - Kansas City, Kansas Public Schools

TITLE : Enrollment Assistant – Special Education

LOCATION: Central Office and Training Center

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.

With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.              

JOB GOAL: Support all aspects of the recruitment and application process to identify eligible families and ensure full enrollment for the Early Childhood programs.             

ESSENTIAL FUNCTIONS:

• Manage phone calls, texts, emails and requests for Developmental Screening Referrals
• Support families by collaborating with preschool enrollment specialist in completing enrollment application.
• Confirm screening appointments and mail out courtesy reminders to families prior to appointments.
• Collaborate with (parents as teachers) PAT, infant toddler services (ITS), Family Conservatory, and other family support agencies to aid parents in making appointments to the Developmental Screening Clinic.
• Provide resources and referrals to prospective families as needed throughout the application process.
• Maintain & update multiple spreadsheets and data for early childhood students and early childhood center sites
• Collaborate with school secretaries or registrars on the entry and exit of early childhood special education students
• Understand the programs offered in WYCO early childhood special education
• Run reports related to early childhood: COSF, enrollment reports, etc.
• Attend and participate in community events to provide recruitment for the program.
• Maintain a thorough knowledge and understanding of Head Start Performance Standards, the Head Start Act and related regulations regarding Eligibility.
• Assist with the review, maintenance, and storage of child files
• Manage student data in CompuSped and Infinite Campus for students enrolling in the program.
• Collaborate with MIS clerk to make sure early childhood students are coded appropriately
• Attend Developmental Screening Clinic monthly
• Understand and maintain a working knowledge of laws and regulations that pertain to confidentiality of student records, personally identifiable information, and all procedures related to student information
• Other duties as assigned

QUALIFICATIONS:

• High School Diploma required (Associates of Arts or above preferred)
• Proficient using standard software programs such as Microsoft Word, Excel, and Access; FileMaker Pro; email, district student enrollment software, ChildPlus
• Organized and detail-oriented with strong verbal and written communication skills
• Able to multi-task and problem solve
• Excellent interpersonal skills and professional judgment

COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS: Ability to read and analyze and interpret general professional journals, technical procedures, or governmental regulations. Ability to write reports, general curriculum and learning theories, correspondence, and protocols. Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. The employee must occasionally push items of 50 pounds such as pushing on a bike or a wheelchair, or moving/rearranging furniture. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud and is a standard acceptable level for this environment.

OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

TERMS OF EMPLOYMENT: 261 day duty year

SALARY: Based on the Classified Salary Schedule

FLSA STATUS: Non-Exempt

REPORT TO: Executive Director of Special Education/Special Education Coordinator of Early Childhood

EVALUATION: Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation. 

SIGNATURES:

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  The individual holding this position performs additional duties and additional duties may be assigned.  

Kansas City, Kansas Public Schools is an Equal Opportunity Employer.  KCKPS is an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring, compensation, terms, conditions, or privileges of employment because of an individual’s race, color, religion, sex/gender (to include orientation, identity, or expression), age, disability, national origin, genetic information, or any other basis prohibited by law.

For more information regarding Title IX please contact:

District Compliance Coordinator

2010 N. 59^th Street

Kansas City, KS 66104

913-279-2262

Title IX@kckps.org