Entry Level Executive Assistant (TS/SCI) - DODP8 - QinetiQ US
Arlington, VA
About the Job
We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US?
If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Position Overview:QinetiQ US is seeking an entry level Executive Assistant to support our client at the under Secretary of Defense for Intelligence and Security (USD(I&S). The highly motivated candidate will be providing routine administrative support to various principals and advisors.
Responsibilities:- Provide a limited range of administrative support including maintaining leadership’s daily calendars, coordinating meetings, conferences, and video-teleconferences
- Document and track meeting minutes and maintaining invitations and attendee contact rosters
- Preparing documents in the appropriate DoD format which may require technical writing/editing, editorial consultation, proofreading, or overall documentation review
- Ensuring documents are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration.
- Supporting action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).
- Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF) – tasks include monitoring access to SCIF, preparing and maintaining essential logistic and security requirements for the SCIF, answering phones, maintaining office files and the office filing system
- Minimum of 1 Years of experience
- Top Secret clearance with SCI and SAP eligibility and willingness to take a CI if required #qinetiqclearedjob
- Must have strong written and verbal communications skills and be willing to actively communicate with co-workers, program leadership, and clients, which may involve delivering presentations.
- OSD, Pentagon or Service Headquarter staff experience
- Military experience a plus
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.