EPA Mailroom Supervisor (Pending Contract Award) - Tommy Nobis Center
Philadelphia, PA 19103
About the Job
Position Summary
Under the supervision of the Nobis Enterprises Senior Manager, the Supervisor provides leadership and direction to employees while working alongside the team for mailroom services for the EPA office in Philadelphia, PA. Responsible for the following job functions and responsibilities based on the individual contract office needs.
Job Functions and Responsibilities
- Sort and meter incoming mail from inter-office, intra-office and external sources (I.e. US Ground Mail, UPS, FED EX, etc.) and prepare for internal distribution.
- Responsible for distribution and metering all outgoing UPS and USPS mail daily.
- Maintain computerized record system of specifically handed mail such as express, certified and mail receipts.
- Mail received with insufficient mailing address will be researched against the organizational directory.
- Open and determine the delivery point of inaccurately addressed and damaged mail returned by USPS.
- Prepare a comprehensive Mail Handing Report (Total count of all mail) making all records and reports available upon request of the Contracting Officer Representative (COR) and Manager of Industry Integrated Employment.
- Provide general administrative support such as filing, photo coping, faxing documents, answering telephone calls, updating reservation calendar for conference room training and events.
- Set up equipment required for video-conference and satellite training. Set up and breakdown of tables and chairs as needed for training sessions.
- Troubleshooting office equipment problems, making equipment repair calls and serving as a point of contact in coordinating equipment repair.
- Responsible for inventory control services for all office supplies. Responsible for inventory control services to receive, store, issue, order and maintain inventory accountability for office supplies.
- Monitor staff as they progress through their work assignments, assess their knowledge, understanding and overall ability to complete production goals. Provide constructive feedback that emphasizes strength and improvement.
- This position will ensure that customer issues are addressed and the management, direction, planning, training and other functions necessary for an effective mail and distribution service operation are performed based on the statement of work.
- Act as a liaison to the designated COR on a daily basis.
- The Supervisor should identify the correct mail stop for "courier delivered" packages for acceptance and signature by the addressee i.e. the EPA customers or the recipient who accepts on behalf of the addressee.
- The Supervisor is responsible for sorting mail by mail stop codes and/or organizational symbols for business unit pick-up of mail received within a set period of time detailed in the statement of work.
- Maintain security management control over all government-furnished space.
- Must be able to complete light lifting up to 50 pounds
- Establish methods to ensure that all keys and electronic media are safeguarded and are not used by unauthorized personnel.
- Establish, maintain and follow written procedures for security incidents, such as suspicious packages and mailroom security breaches that include the protocol for proper contacts and notification.
- Responsible for coordination of time sheets, accident/injury reports, leave requests, and other reports as required by Nobis Enterprises’ policy.
- Attend all Nobis Enterprises functions and supervisor training and meetings.
- Must schedule work in an efficient and responsive manner, i.e., scheduling pickups, etc.
- Supervise work and ensure that all materials and participants are in place to complete tasks.
- Maintain inventory of supplies needed to perform all aspects of the job as outlined in the statement of work.
- Must maintain an excellent attendance record.
- Supervisor will be available during operation hours and will ensure that the facility is staffed daily as required.
- The Supervisor will ensure that security procedures are constantly practiced.
- The Nobis Supervisor will ensure that surveys and logs are completed on a daily and quarterly basis.
- Other duties as assigned.
Keyword: EPA Mailroom Supervisor (Pending Contract Award)
Required Experience:
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Required Experience and Qualifications
- High school diploma or GED equivalent; or any combination of experience education or training that would provide the level of knowledge, skill and ability required.
- Mission driven, guided by core values and a pleasure to work with.
- A demonstrated knowledge of Microsoft Office, Outlook, Word, Excel and PowerPoint
- Knowledge of people with special needs and experience with DOL standards.
- Experience with mail rooms operations and office experience is a plus.
- Supervisor should have general understanding of OSHA, Base and State and Federal regulations.
- Must pass drug screen and federal background check.
- Eligibility to work in the United States.
Core Competencies/ Special Skills/ Abilities
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Problem Solving and Analytical Skills: |
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Leadership: |
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Other Qualifications
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Physical Requirements: |
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Visual Effort: |
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Safety:
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Declaration:
This job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time.
Work Environment
The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
From: Tommy Nobis Center