Equipment Administrator - JH Kelly

JH Kelly is Hiring an Equipment Administrator to join our Equipment Operations Team in Longview, WA About Us: Celebrating over a century of excellence, JH Kelly, LLC is a fourth-generation family-owned construction company and a recognized industry leader. With offices in Vancouver, Longview, Seattle, Bellingham, Washington, and Milwaukie, Oregon, we specialize in commercial and heavy industrial projects. Our exceptional team, honored with national safety and quality control awards, thrives in a dynamic and family-oriented work environment. Explore our legacy, projects, and opportunities at https://www.jhkelly.com/ Summary: JH Kelly has grown into one of the largest mechanical contractors in the Pacific Northwest. Our Projects encompass everything from building foundations, structural steel, and all types of process and material moving equipment to intricate process piping and instrumentation & control systems. As a self-performing industrial general contractor, we excel at completing complex, multi-craft projects under challenging schedule constraints. The Equipment Operations team collaborates closely with construction project teams to oversee and manage equipment related to mechanical, electrical, and plumbing construction projects. The Equipment Administrator plays a key role in creating and processing Equipment work orders in Vista, scheduling and coordinating repairs, ordering parts, and maintaining the parts inventory. Additionally, they assist the Equipment Manager with assembling monthly reports and staff metrics, promote teamwork and customer service, and perform general housekeeping tasks to keep the mechanic shop office clean and organized. The successful candidate is detail-oriented, organized, proactive, and possesses excellent communication and customer service skills. Salary Range: $20-$25 per hour (DOE), FLSA non-exempt (OT eligible). Key Responsibilities: + Answer incoming phone calls from the field. + Open/Create tickets in Vista (this is how the mechanics are assigned work orders to complete repairs). + Scheduling and coordinating repairs. + Ordering and picking up parts as needed for repairs. + Maintain parts inventory in the mechanic shop. + Assist in the analysis of FST reports and data for areas such as tools, equipment, logistics, fleet, and maintenance categories on a daily, weekly, monthly, and quarterly cadence. + Assist the Equipment Manager in assembling and compiling monthly reports and staff metrics. + Promote and lead by example with teamwork and customer service when interacting with internal and external customers. + Perform general housekeeping tasks to keep the mechanic shop office clean and organized. + Perform additional tasks as required. Relationships: + Maintain proactive and positive relationships within the crafts, including shop and field craft personnel. + Foster positive relationships with customer representatives, vendors, suppliers, subcontractors, safety, accounting, IT, and all project teams. Experience / Qualifications: + High school diploma or equivalent certification. + Minimum of one (1) year of experience in an administrative-related position. + Proficiency in MS Office tools including Word, Excel, and Outlook. + Demonstrated analytical skills and familiarity with working with large data sets/reports. Necessary Skills: + Strong organizational skills and the ability to thrive in a fast-paced, deadline-oriented work environment while consistently providing excellent customer service. + Strong attention to detail and organizational skills. + Excellent verbal skills, including a demonstrated ability to interact effectively with internal & external customers. + Ability to work overtime as needed. + Valid driver's license and clean driving record required (to drive fleet vehicles to/from shops for maintenance & repairs). Physical Requirements: Physical requirements for this role primarily involve working in an office setting, with occasional tasks in a shop/warehouse environment. In the office, the individual must be able to sit for extended periods while working at a computer, performing repetitive tasks such as typing and using a mouse, and communicating by telephone. Occasionally, the role may require entering the shop/warehouse setting, where the ability to lift and carry objects up to 25 pounds is necessary. Tasks may include standing, walking, bending, and kneeling for shorter durations, as well as basic proficiency in using hand and power tools. Good vision and hearing are essential, along with the ability to safely navigate the shop/warehouse environment. In addition, candidates must be able to enter and exit equipment, which may involve stepping up and down from construction equipment or vehicles. Employees must adhere to a specific dress code, including sturdy, closed-toe non-slip shoes, comfortable but fitted clothing, and long pants for safety and efficiency. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Why Join JH Kelly? + Opportunity to work with cutting-edge technologies and make a significant impact. + Competitive salary and benefits package. + Collaborative and inclusive company culture. + Ongoing learning and development opportunities. + Career growth potential within a rapidly expanding organization. + A commitment to innovation and excellence. Benefits Package: + Compensation: $20-$25 per hour (DOE), FLSA non-exempt (OT eligible). + Annual Performance Bonuses. + Profit Sharing. + Comprehensive Medical/Vision/Rx - Dental/Ortho coverage (JH Kelly pays 87.5% of total premiums). + Paid Vacation (PTO model) and Holidays. + 401K with a 50% company match of the first 6% employee contribution. + Life Insurance, AD & D, STD & LTD - paid 100% by JH Kelly. Join us on this exciting journey! Apply now and become a part of the JH Kelly legacy.