Estimating Coordinator at Hal Hays Construction, Inc.

We are looking for an Estimating Coordinator to join our growing team in Riverside, CA. This is a full-time position that comes with paid benefits, holiday pay, and vacation time!

Classification (Exempt/Non-Exempt): Non-Exempt

General Summary of Position: The estimating coordinator will facilitate the initial steps in the bidding process. This position will involve processing Bid Invitations, Addendums, Revisions, RFIs & requests for projects bidding and projects under contract. This role is also in charge with completing client pre-qualifications and some marketing communication.

Essential Functions/Responsibilities:

• Manage prequalification requests from subcontractors

• Develop/Maintain/Organize vendor contacts in database system

• Create and keep track of online bid folder with ISQFT.net

• Assist estimators as needed in sending out bid invitations, addendums, and other information to subcontractors

• Identify and execute GFE (good faith efforts) requirements

• Following up with subcontractors and suppliers by phone

• Organize and Maintain bid quotes (via electronic and paper files)

• Track bid proposals and contacts on bid log

• Prepares work to be estimated by gathering proposals, blueprints, specifications, and related documents

• Identifies technical requirements by studying proposals, blueprints, specifications, and related documents

• Coordinate bids with estimators and clients.

• Prepare proposal for bid submission and turn them in as necessary

• Attend pre-bid meetings, as necessary

• Maintain organization and cleanliness of bid room

• Maintain/Order the Estimating Department office supplies

• Record and distribute bid results

• Prepare, design, and assemble proposals in accordance with owner requests including writing and editing project descriptions, company profiles, staff qualifications, etc.

• Assembly of technical and price proposal materials. Print, bind, and transmit proposals to client

Qualifications:

• 2+ years in an estimating coordinator or administrative/coordinator position

• Construction knowledge is preferred but not necessary

• Proficient in Microsoft Word, Excel, Adobe, PowerPoint, Outlook, Internet, Dropbox or other file transfer websites (FTP)

• Excellent phone skills

• Must be able to work under deadline demands and in a fast paced environment

• Ability to multi-task, prioritize and move between multiple priorities

• Ability to work independently as well as in a team

• Must be good with attention to detail

• Ability to create, maintain and organize job files in both electronic and paper format

• Protects Company's value by keeping information confidential

• Required to have a valid Driver’s License and a clean driving record

• Required to pass pre-employment drug test/physical/background check

Disclaimer: The information in this job description indicates the general nature and level of work to be performed. It is not designed to contain or be interpreted as comprehensive of every job duty, responsibility, or qualification required by an employee assigned to this job. While employed in this position, an employee may be required to perform other assignments not listed on this job description.

Hal Hays Construction, Inc. is an Equal Opportunity Employer - The Company does not discriminate against employees or applicants on race, color, creed, age, gender, sexual orientation, national origin or ancestry, religion, marital status, military service/veteran status, pregnancy, physical or mental disability, medical condition, including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws.

Employment Type: Full Time
Years Experience: 1 - 3 years
Salary: $22 - $27 Hourly
Bonus/Commission: No