Event Coordinator at The Planet Group

Start Date: 10/14/2024
Pay Rate: up to $33-35/hour (DOE) 
Duration: 3 months
Location: REMOTE (Some travel into the Boston as needed)

Our Fortune 500 Financial Services client has a HOT need for an Event Coordinator with up to 3 years experience with leading and planning enterprise corporate events. MUST be local to Boston to join the Events & Conference Management team for a 3-month HYBRID contract role starting in October in 2024! 

Event Coordinator Responsibilities Include: 

• Maintain electronic files, event database, and project management system.
• Organize and provide documents, reports, and information.
• Maintain and reorder event related supplies.
• Upon request handle shipping of event related materials to and from events.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
• Manage and respond to emails in event related email inboxes.
• Update CVENT (Event management platform) as needed with updates to event dates, location, and budget numbers.
• Update events in Airtable project management system and keep records updated.
• Review final contracts for important dates and add calendar reminders to ECM planners’ calendars with important events dates (rooming lists due, deposits due, final guarantees, etc.
• Work independently and within a team on special projects, which could include presentations or proofreading.

Event Coordinator Required Qualifications: 

• Experience with CVENT Event Management Software and Airtable.
• Data entry with strict attention to detail.
• Keen attention to detail and ability to keep records and files organized.
• Competent collaborator and skilled cross-functional communicator.
• Experience with Microsoft Office 365 and Sharepoint.