The Grand Lodge of Maryland located in Cockeysville, MD has an immediate opening for a Full-time Exempt Event Coordinator.. This position is required to work 35 hours per week in the office, some after hours and week-ends are required due to the nature of this position. This position will repot to the Grand Secretary. Candidates must have previous experience as a Event Coordinator.

Must have excellent organization, communication, customer service skills. Must be proficient with MS Office. Candidates must submit a resume' to be considered for this position.

Essential Duties/Major Accountabilities:

• Responsible for being the point of contact for all facility rentals.
• Responsible for handling facility requests from lodges and other entities using the facility.
• Responsible for managing all aspects of assigning events.
• Oversee Event Staff.
• Responsible for preparing all contracts for facility rentals and notifying the Accounting Department of the contracts.
• Responsible for collecting all down payments and any other applicable payments relating to facility rentals.
• Must possess excellent customer service, communication and organization skills.
• Prepare monthly calendar of facility rental events and distribute to appropriate parties.
• Responsible for ordering and maintaining an inventory for all cleaning/paper supplies necessary for the facility.
• Must be proficient in MS Software (Word, Excel, Outlook, PowerPoint, etc…)
• Effectively communicate via verbally or email with the Grand Secretary regarding all facility issues/concerns.
• Must be available to work flexible hours as required.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Required Qualifications:

• Event Management experience is a plus.
• High School Education required. AA Degree in Business preferred.

Additional Knowledge, Skills and Abilities:

• • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to deal tactfully with personnel, visitors and the general public.
  • Must be knowledgeable of laws, regulations, and guidelines that pertain to facility rentals and event planning.
  • Must possess the ability and knowledge to operate basic office equipment; copy machine telephone equipment, main telephone console, calculator, fax machine, computer skills, proficiency with Microsoft Office suite and ability to navigate the internet.
  • Must possess and demonstrate thorough knowledge of the principles of office protocol and modern office procedures.
  • Must possess a good knowledge of purchasing and inventory controls, ability to understand and interpret rules and regulations, policies and procedures, ability to maintain effective working relationships with others.
  • Must present a neat clean appearance.
  • Must have patience, tact and cheerful disposition and enthusiasm, as well as the willingness to handle difficult clients.
  • Must be willing to seek out new methods and principles and be willing to incorporate them into existing facility rentals/event planning practices.

Physical Requirements:

• • Must be able to sit, stand, bend, move intermittently throughout the workday.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully completed.
  • Must function independently, have flexibility, personal integrity, and the ability to work effectively with clients and personnel.
  • Must be in good general health and demonstrate emotional stability.
  • Must be able to lift, push, pull and move equipment, supplies, etc. in excess of 50 pounds.
  • Must be able to assist in the evacuation of guests during emergencies.