Event Coordinator | McCormick Place - Oak View Group

Oak View Group:

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary:

The Event Coordinator is primarily responsible for coordinating and overseeing all internal events for OVG, MPEA, Choose Chicago, partners, and tenants. This includes assistance with the room scheduling, event planning, implementation, and follow-up activities. The Event Coordinator plays a large role in the support of the entire Event Management Department with various event related and administrative details.

 

This role will pays an hourly wage of $25 to $32.

 

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

 

This position will remain open until October 29, 2024

About the Venue:

McCormick Place located in downtown Chicago is the largest and most flexible convention center in North America., With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world’s largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year. 

Responsibilities:

• Assist clients in the event planning process by walking them through each step
• Coordinates all details of internal events and meetings with McCormick Place Operational Departments while communicating all event information in a timely manner.
• Develops and maintains strong relationships with internal meeting clients to assist in their plan, anticipate their needs and problem-solve on site.
• Supports the Event Management Team on specific events
• Manages monthly site visit calendar and weekly event documentation for the entire facility
• Consults with clients to determine objectives and requirements for their event
• Prepares pre-event planning documents and instructions using event software.
• Prepares and distributes event data sheet to all staff and departments
• Responsible for preparing floor plan distribution for City Fire Marshal review.
• Work with client and vendors to coordinate and facilitate client needs for each event and provide cost estimates as required/requested 
• Preparation of and submission of expenses for event settlement. Attend settlement if required
• Organizes and maintains a file system to include show management documents (floor plans, exhibitor manuals and prospectus).  
• Acts as administrative support for the entire Event Management Department and individual Event Managers while they are on show site with an event or out of the office.
• Orders and maintains supplies and arranges for equipment maintenance.
• Executes other operational duties as assigned.

 

Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in facility management, management, business administration or related field preferred 
• 1-3 years' of experience in same or similar position in convention centers, arenas, or stadiums preferred   
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours) 
• Experience with Microsoft Office products and Diagramming Software (CAD) preferred 

Strengthened by our Differences. United to Make a Difference:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.