Event Coordinator - Jones Lang LaSalle Incorporated

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Onsite five days a week in the Financial District

Job Summary

The Meeting and Event Coordinator assists with aspects of the planning and execution of internal events including décor, catering, entertainment, invitee list, special guest, equipment, promotional material, etc. They will coordinate the details set-up of the event with the onsite team and event vendors.
The Meeting and Event Coordinator is responsible for ensuring exceptional client experiences through proactive communication and a high touch hospitality focused service. They must be able to exhibit exceptional customer service and communication skills.

Key Responsibilities

• Demonstrate expertise in executing high profile meetings and events with senior executive participation.
• Consult with LSEG colleagues to determine event needs such as space, physical set-up, AV and technical requirements, catering and event support.
• Primary point of contact; responds to all requests in a timely manner.
• Consistently delivers high standards of care during events, exceeding client expectations and anticipate needs.
• Manages all operations, functions, and logistics including scheduling of the required space using client scheduling software, ordering catering, troubleshooting A/V and other set up issues.
• Collects feedback from business line stakeholders and LSEG attendees to integrate into the continuous improvement effort.
• Complete all tasks and projects as directed and ensure timely delivery based on deadlines.
• Engages in a culture of continuous improvement and innovation by adopting and participating in the development of best practices, new tools and other ideas that provide service delivery efficiencies.
• Establish rapport and maintain relationships.
• Handle all administrative support for meetings and events, including but not limited to, preparing cost quotes, presentations, responding to inquiries and requests.
• Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Follow established escalation procedures and incident reporting procedures.
• Be part of a multi-skilled team that supports colleagues across the business to ensure LSEG colleagues always receive excellent services and experiences.
   

Other duties, as assigned.

Qualifications

• Bachelor’s degree or proven experience as an event planner or organizer.
• 1-3 years of experience in event planning, project management, hospitality, event planning or related field.
• Excellent time management and verbal/written communication skills with the ability to communicate professionally.
• Ability to multi-task in a fast-paced environment.
• Exceptional customer service skills with a passion for hospitality.
• Ability to work with clients at all levels of an organization, including C-suite.
• May require some nights and weekends.
• Experience in budget planning and ability to stay on budget.
• Proven leadership skills with the ability to manage multiple priorities and deliver results in a fast-paced environment.
• Track record of initiative, integrity, and good judgement.
• Highly collaborative with strong interpersonal skills.
• Proficient skills in Microsoft Office Suite (Excel, Work, PowerPoint, Visio, and Outlook).

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.