Event Coordinator - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website (https://coronavirus.upenn.edu/) for the latest information.






Posted Job Title

Event Coordinator





Job Profile Title

Temporary Employee - Non-Exempt





Job Description Summary

Temporary Employee - Non-Exempt


Responsible for working with clients to arrange event services in Perelman Quadrangle, and other VPUL Performing Arts Facilities. Receives general direction from and reports to the Manager of Event Services.





Job Description


Temporary Employee - Non-Exempt





+ Act as event coordinator assisting clients with details in reference to their previously scheduled events in Perelman Quadrangle, as well as various locations throughout campus. Determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental and staffing needs.


+ Alert the Manager of Event Services and other relevant staff when events require special attention or supervision, such as Open Expression or police attention.


+ Serve as an event planning liaison to Department of Public Safety, Facilities Services, Classroom Technology Services, and Building Administrators to ensure that all appropriate arrangements have been made for scheduled events.


+ Monitors as many events as possible, especially high-profile events important to Penn, to ensure quality standards are maintained. Greets clients and double checks arrangements and attends to last minute requests.


+ Represent VPUL Facilities and the University at various events and networking opportunities.


+ Perform additional duties as assigned











Job Location - City, State

Philadelphia, Pennsylvania





Department / School

Student Services





Pay Range

$7.25 - $155.75







Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.