Events Administrative Assistant at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Our client, a leading not-for-profit think tank, is looking to hire a Temporary Events Administrative Assistant to support the office for a 2-4 month assignment with flexibility to extend. This position will have a 3 days in office and 2 days from home work schedule. Tuesdays and Thursdays are required to be in office with one more mandatory day determined by team needs. Hours are 9am - 5pm with flexibility for OT.
Responsibilities:
- Supporting the planning and implementation of in-person and virtual National Program and Outreach events through:
- Tracking responses to invitations
- Preparing rosters and mailings of meeting materials
- Building and updating meeting records in database
- Editing bios and researching new contacts
- Identifying background materials
- Logging event participation
- Drafting thank you notes under the direction of National and Outreach supervisors
- Providing general project support to the department as needed, including potentially outside of regular business hours in the run-up to large events
Qualifications:
- 1+ years of logistical, administrative, and/or event planning experience
- BA in international relations or related field
- Superior organizational and time management skills with an ability to effectively multi-task and meet deadlines
- Excellent verbal and written communication skills
- Detail oriented with strong proofreading and editing skills
- Enthusiastic team player with positive and flexible attitude
- Ability to work both independently and collaboratively in a fast-paced environment
- Ability to maintain the highest standard of professionalism if interacting with speakers and members; Experience working with high-level contacts or in member relations preferred
- Ability to maintain confidentiality and to use appropriate discretion
- Knowledge of current events, international relations, and U.S. foreign policy issues
- Strong MS Word, Excel, and database skills; Microsoft Dynamics CRM experience a plus
Compensation:
- Hourly up to $32.41/hr
- Pay commensurate with experience and education
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
32 - 32 /hour
