Events Coordinator - Virginia Tech Applied Research Corporation
Arlington, VA 22203
About the Job
About Us:
VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee’s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.
About You:
VT-ARC is seeking an experienced, detailed oriented, responsible, and driven Events Coordinator to help us manage the logistics of Government and industry events. The right candidate will have an entrepreneurial spirit and the capability of managing significant amounts of detailed information.
You’ll be part of an enthusiastic and collaborative team of event coordinators that staff event facilities, coordinate event logistics, and create memorable moments for all.
Duties/Responsibilities:
- Assist with the day-to-day execution of events
- Respond to customer needs in event scheduling and coordination, as well as internal scheduling and coordination needs
- Positively represent the company to clients by always providing empathetic and friendly customer service
- Support a rotating schedule among the event coordinator team to man front desks in our Arlington, VA and Chantilly, VA facilities
- Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time-keeping, AV testing, AV troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and Microsoft Teams
- Manage available collaborative environment resources, internal office inventory, and set up AV meeting technology
- Assist with creating and coordinating meeting materials
- Assist with outreach activities, including online and e-mail communications
Required Education, Certification, Skills, Capabilities:
- 5+ years of relevant professional experience
- Bachelor’s Degree in Hospitality, Marketing or Communication is preferred. (Note: Experience in lieu of a degree will be considered
- Experience with virtual teleconferencing platforms (Zoom, WebEX, MS Teams)
- Experience maintaining, setting up and running audio/visual equipment
- Strong background in customer service
- Dependability, flexibility, and the ability to rapidly and effectively respond in a fast-paced environment
- Strong interpersonal skills. Strong verbal and written communication skills. Ability to interact and effectively communicate with customer
- Attention to detail and strong organizational skills
- Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence
- Ability to lift and move items up to 50 pounds
Primary Work Location:
- Work is to be performed onsite in Arlington, VA
Special Work Conditions:
- Possible travel to other CONUS locations
- Occasional work outside of corporate core business hours to support events
Security:
- Must be a U.S. Citizen
- Must be eligible to obtain & hold a Secret clearance, OR
- Must currently hold & maintain a Secret clearance
Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.
To learn more about VT-ARC’s Benefits, Perks, Culture & more visit our Careers page: https://vt-arc.org/careers/
Virginia Tech Applied Research Corporation is an equal-opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran.
Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.