Events Coordinator (ETS)| Temporary - Emory University

Discover Your Career at Emory University:Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.Description:

Emory College of Arts and Sciences is seeking a highly organized and detail-oriented Temporary Event Coordinator to support the Emory College Diploma Ceremony and other Commencement events. This position is a six-month assignment, responsible for managing various aspects of the Diploma Ceremony and coordinating with different stakeholders to ensure successful event execution.

 

The Event Coordinator will manage the ceremony registration process, collaborate with the New Student Programs team on key logistics, and serve as the primary day-of coordinator for Commencement.

 

Tasks include:

• Submit Work Orders
• Coordinate multiple stakeholder schedules
• Validate Names and data in MarchingOrder System
• Compile and edit programs and scripts
• Request and cross-check information from registrar
• Coordinate all instructions to volunteers
• Host Faculty Marshal Breakfast
• Represent the College at campus-wide event meetings and teams channels
• Coordinate walkthroughs with tech, stakeholders, and volunteers for Diploma
• Ceremony Edit and coordinate all printed collateral
• Ensure communication plans run smoothly
• Communicate with graduates, faculty, staff, parents
• Complete post-ceremony logistics including finance reports and debrief meetings

 

KEY RESPONSIBILITIES:

• Coordinates the logistics necessary to plan and execute conferences, meetings, and various types of special events for a school, department, or division.
• Interfaces with clients to plan events, and oversees their implementation.
• May conduct pre-event site/venue tours with potential clients.
• Recommends appropriate venue options based on the scope and specifications of the event.
• Liaises with catering vendors, Staging staff, and other parties participating in producing the event.
• Oversees domestic and/or international travel arrangements for event attendees.
• Acts as a primary day-of-event representative to the client before, during, and after event.
• Tracks and monitors event expenses; may oversee event billing and payment processes.
• Performs other related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma and four years of experience in planning, coordinating and conducting special events, or a Bachelor's degree.

 

PREFERRED QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.