Events Coordinator V at The Planet Group
Adelaide, WA 98052
About the Job
Job Description
Job Title: Events Coordinator 5
Contract Duration: Tentative start date: Nov 6, 2024 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Pay: $35.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Remote; 100% Remote; Team works in Redmond, WA
Must Haves: The role requires 4+ overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2+ years experience with Teams/PPT/MSFT Suite/Sharepoint/Teams.
2. Minimum 2+ years experience with Program/Project Management.
3. Minimum 2+ years experience with Resourcefulness/adaptable/strong communication.
Preferred: The ideal resume would contain. Marketing, events, admin, M365 proficiency, communications
Job Description:
The main function of an events coordinator is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical events coordinator acts as information and communication managers.
Job Responsibilities:
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
Overview:
We are seeking a dynamic and versatile Project Manager who can seamlessly blend generalist skills with specialized expertise. This role requires a proactive and resourceful individual with a strong aptitude for project management, communication, and organization.
Key Responsibilities:
Project Management:
Manage projects or workstreams within projects to ensure timely and effective delivery under the guidance of Learning Events & Experiences Manager and Demand Gen & Storytelling Manager (including but not limited to projects listed below).
Event/Summit Projects:
Corp-led & Field-led Events Support - support specific aspects of corp-led and field-led events (including sourcing MSP content at AI Tours, custom assets or resources for event-related AINSI announcements, corp file management, registration, logistics, etc).
GNPLS ’25 Support - support sponsorship workstream, speaker logistics and website updates.
Demand Gen/Storytelling Projects:
Demand Gen Support (Paid Media) – create templates for dem gen report outs, craft weekly comms and readouts for updates on demand gen, support localization and design support for global assets.
Demand Gen (Through Field) – draft status updates, resource link curation posts, and general communications to keep us aligned across other teams on all efforts to drive demand. When needed, help to create clarity around how to use an asset or
Storytelling Support - support documentation, organization, and follow up related to stories and announcements from field and global teams. Prep work for story V-team. In some instances, support the creation of story outlines and manage the collection of data/quotes from field team.
Skills and Qualifications
MSFT365 Proficiency: incl PPT, Excel, SharePoint, Forms, and Mail Merge
Proven project management experience.
Design skills and experience in template creation.
Proficiency with forms, automation, and organizational tools.
Familiarity with social media platforms and their usage in a professional context.
Strong communication skills, both written and verbal.
Ability to collaborate effectively across teams and stakeholders.
Typical Day in the Role:
· Purpose of the Team: The purpose of this team is to support experiences and engagements related to the Skills for Social Impact body of work.
· Key projects: This role will contribute to events, demand gen (paid media), storytelling.
· Typical task breakdown and operating rhythm: The role will consist of Coordinating events on weekly bases and breaking down daily work. 50% events/ summit support 50% demand gen.
Compelling Story & Candidate Value Proposition:
· What makes this role interesting? - This role provides the opportunity to help bring AI skills to people across the world.
· Unique Selling Points:
- Collaborate with a global team.
- Expand your skills across all facets of marketing, including paid media, partner marketing,
events, and storytelling.
- Engage in social impact initiatives and philanthropic efforts.
Contract Duration: Tentative start date: Nov 6, 2024 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Pay: $35.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Remote; 100% Remote; Team works in Redmond, WA
Must Haves: The role requires 4+ overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2+ years experience with Teams/PPT/MSFT Suite/Sharepoint/Teams.
2. Minimum 2+ years experience with Program/Project Management.
3. Minimum 2+ years experience with Resourcefulness/adaptable/strong communication.
Preferred: The ideal resume would contain. Marketing, events, admin, M365 proficiency, communications
Job Description:
The main function of an events coordinator is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical events coordinator acts as information and communication managers.
Job Responsibilities:
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
Overview:
We are seeking a dynamic and versatile Project Manager who can seamlessly blend generalist skills with specialized expertise. This role requires a proactive and resourceful individual with a strong aptitude for project management, communication, and organization.
Key Responsibilities:
Project Management:
Manage projects or workstreams within projects to ensure timely and effective delivery under the guidance of Learning Events & Experiences Manager and Demand Gen & Storytelling Manager (including but not limited to projects listed below).
Event/Summit Projects:
Corp-led & Field-led Events Support - support specific aspects of corp-led and field-led events (including sourcing MSP content at AI Tours, custom assets or resources for event-related AINSI announcements, corp file management, registration, logistics, etc).
GNPLS ’25 Support - support sponsorship workstream, speaker logistics and website updates.
Demand Gen/Storytelling Projects:
Demand Gen Support (Paid Media) – create templates for dem gen report outs, craft weekly comms and readouts for updates on demand gen, support localization and design support for global assets.
Demand Gen (Through Field) – draft status updates, resource link curation posts, and general communications to keep us aligned across other teams on all efforts to drive demand. When needed, help to create clarity around how to use an asset or
Storytelling Support - support documentation, organization, and follow up related to stories and announcements from field and global teams. Prep work for story V-team. In some instances, support the creation of story outlines and manage the collection of data/quotes from field team.
Skills and Qualifications
MSFT365 Proficiency: incl PPT, Excel, SharePoint, Forms, and Mail Merge
Proven project management experience.
Design skills and experience in template creation.
Proficiency with forms, automation, and organizational tools.
Familiarity with social media platforms and their usage in a professional context.
Strong communication skills, both written and verbal.
Ability to collaborate effectively across teams and stakeholders.
Typical Day in the Role:
· Purpose of the Team: The purpose of this team is to support experiences and engagements related to the Skills for Social Impact body of work.
· Key projects: This role will contribute to events, demand gen (paid media), storytelling.
· Typical task breakdown and operating rhythm: The role will consist of Coordinating events on weekly bases and breaking down daily work. 50% events/ summit support 50% demand gen.
Compelling Story & Candidate Value Proposition:
· What makes this role interesting? - This role provides the opportunity to help bring AI skills to people across the world.
· Unique Selling Points:
- Collaborate with a global team.
- Expand your skills across all facets of marketing, including paid media, partner marketing,
events, and storytelling.
- Engage in social impact initiatives and philanthropic efforts.
