Events Coordinator at Strativia

Job Purpose:
The Events Coordinator will play a critical role in planning, coordinating, and executing a high-profile Forum and Expo for Strativia's Customer. This temporary position requires strong event management skills and effective communication with multiple stakeholders to ensure the event's success. The role includes overseeing logistics, managing compliance, and providing detailed post-event reporting. This is an ideal opportunity for someone with expertise in event coordination and the ability to work with diverse teams.

Duration: Temporary (12 weeks)

Responsibilities:

Manage all aspects of the Forum and Expo, a major event for Strativia's Customer. This includes event planning, coordination, and execution, ensuring the event meets objectives and is carried out smoothly.
Utilize the Conference Management Tool (CMT) to track entries, monitor compliance, and manage key event details, ensuring everything aligns with customer requirements.
Work closely with stakeholders, including contractors, leadership teams, event representatives, and other office staff. Maintain open and clear communication to align objectives and ensure effective coordination across all parties involved in the Forum and Expo.
Oversee and manage the participation confirmation process, ensuring that all program office submissions are recorded accurately and participants have all necessary resources for successful involvement.
Plan and organize a half-day stakeholder training session during the Forum and Expo, ensuring the content, scheduling, and logistics are well-coordinated to provide valuable learning experiences.
Develop detailed reports after the event, highlighting key metrics, successes, and areas for improvement to guide future event planning.
Provide support for additional events hosted or co-hosted by Strativia's Customer, ensuring seamless execution from planning to post-event reporting.

Education and Experience:



Bachelor's degree in Business Administration, Marketing, Communications, Hospitality Management, or related field is required. A master's degree or relevant certification in Event Management or Project Management will be considered a plus.
Proficiency in using event planning software and tools, such as the Conference Management Tool (CMT), is essential. Experience with virtual event platforms, CRM software, and Microsoft Office Suite is also necessary.
Demonstrable experience in project management, including the ability to manage multiple projects simultaneously, meet deadlines, and coordinate among various stakeholders effectively.
Excellent verbal and written communication skills, with the ability to interact professionally with a diverse group of stakeholders, including executives, managers, and subject matter experts.
Proven ability to lead and motivate teams, manage contractors, and handle sensitive situations diplomatically.
Strong analytical skills to assess event performance, understand key metrics, and prepare comprehensive reports for management review.
Must be flexible and adaptable to changing circumstances and challenges that may arise during event planning and execution.
Willingness to travel as required for site inspections, on-site event management, and meetings with partners and stakeholders.

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.

Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets