Events Manager - Baton Rouge Area Chamber

The BRAC Events Manager plans, organizes, and executes a wide range of events, managing all logistics to deliver seamless and memorable experiences for attendees.

Responsibilities

Event Strategy & Execution – 60%

• Create innovative event themes that align with event objectives and attract target audiences
• Oversee the design and execution of events, including layout, flow, lighting, décor, menu, entertainment, and signage, for a diverse range of events and programs
• Develop and manage BRAC’s annual event schedule to ensure strategic planning and optimal resource allocation
• Lead the logistics and coordination for familiarization tours aimed at showcasing the Baton Rouge Area to business prospects
• Manage event registration processes using BRAC’s CRM/events management software
• Select, negotiate with, and oversee vendors
• Coordinate and manage staffing needs for event execution, including recruiting and assigning duties to staff and volunteers
• Provide internal support and collaboration for all departments' event-related activities

Budgeting – 20%

• Develop event budgets and manage income and expenses 
• Develop sponsorship packages with the Investor Relations team
• Review invoices for accuracy and process for payment

Event Marketing & Communications – 10%

• Collaborate with the marketing team to create compelling event marketing materials
• Maintain and update event information on the BRAC website and other relevant platforms
• Collect and analyze data on event attendance and engagement to refine future marketing strategies
• Maintain clear and consistent communication with event stakeholders, including vendors, sponsors, and attendees
• Manage post-event communications, including thank-you messages and feedback surveys

Guest Services - 10%

• Assist guests with event registration and check-in processes
• Address and resolve any guest inquiries or issues promptly and effectively
• Ensure that guests receive accurate information about the event schedule, location, and other relevant details
• Provide on-site support and assistance to guests throughout the event
• Collect and incorporate guest feedback to improve future events

Other duties as assigned.

Qualifications

• Prior event management experience preferred
• Strong project management skills with the ability to handle multiple tasks and deadlines
• Proven ability to develop and manage event budgets
• Excellent negotiation skills for selecting and managing vendors
• Exceptional written and verbal communication skills
• Creative thinking and problem-solving abilities to develop innovative event themes and solutions
• Ability to follow processes, work effectively on a team, and maintain a positive attitude
• Availability to work after regular business hours, including evenings and weekends, to ensure the successful execution of events and provide exceptional on-site support

Mission and Values

BRAC exists to accelerate economic opportunity in the Baton Rouge Area, for everyone.

BRAC’s core values:

• Leadership
• Inclusivity
• Objectivity
• Optimism
• Persistence