Events and Marketing Coordinator (Foundation) at College of the Canyons
Valencia, CA
About the Job
Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.
The Santa Clarita Community College District/College of the Canyons Foundation is seeking a full-time Events and Marketing Coordinator in the Foundation office. Under the supervision of the Executive Director, Foundation, performs a variety of complex and specialized duties including; coordinating all aspects of Foundation special events, administrative, clerical, specialized office support functions, advancement of fundraising initiatives and projects. Creates and distributes marketing materials, including social media, involving the Foundation’s events and fundraising programs.
This position is a Foundation funded position, not a District position. Therefore, it is not part of the Classified Union (CSEA). However, it does receive comparable pay, benefits, pension etc. as required by the Foundation Operating Agreement.
Compensation Salary Placement:
College of the Canyons Foundation is a non-profit entity, separate from the Santa Clarita Community College District (SCCCD). Candidate selected for the position will be a Foundation employee and will be entitled to the salary and employee benefits offered by the Foundation, which may be different from the salary and benefits offered to employees of the SCCCD. This position is not represented by the California School Employees Association (CSEA) nor assigned to any District salary schedule.
Initial salary placement will be between $75,000.00 - $80,000.00 annually contingent upon qualification. Probationary period for new Foundation employees is six months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. 10 vacation days accrue during first year of employment. A regular work schedule will be assigned, with the ability to work a flexible schedule, including nights and weekends, as needed.
Foundation Benefits:
A Foundation employee is provided with a diversified program that includes medical, dental and vision insurance, as well as retirement and professional development opportunities. These benefits commence on the first of the month following date of hire.
Retirement: Foundation employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California. Various additional benefit options are available to retired employees.
Who We Are
The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences – fostering healthy inclusion through inquiry, shared dialogue, and reflection to ensure that we promote a sense of community, collegiality, and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.
Who We Want
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.
Position Description:
Under the supervision of the Executive Director, Foundation, performs a variety of complex and specialized duties including; coordinating all aspects of Foundation special events, administrative, clerical, specialized office support functions, advancement of fundraising initiatives and projects. Creates and distributes marketing materials, including social media, involving the Foundation’s events and fundraising programs.
This position is a Foundation funded position, not a District position. Therefore, it is not part of the Classified Union (CSEA). However, it does receive comparable pay, benefits, pension etc. as required by the Foundation Operating Agreement.
Essential Duties:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.
- Coordinates, executes and evaluates all aspects of the Foundation’s special events and meetings.
- Reserves event venues, rentals and leads planning efforts for Foundation events. Establishes contracts with the assistance of Business Services for all event vendors.
- Coordinates event hospitality, seating charts and arrangements, special requests and accommodations.
- Collaborates with event committees, creates timelines and programs, ensuring all deliverables are accomplished in a timely manner.
- Assists with Foundation board meeting support, including but not limited to; agendas, minutes, and other coordination.
- Coordinates content for event and general Foundation marketing materials. Arranges the marketing of events through the campus calendar, email, social media, and other marketing venues. Coordinates the submission and creation of all design and print material requests from PIO and Reprographics.
- Oversees the Foundation’s Social Media channels.
- Recommends and implements techniques and practices to improve events to the Foundation team.
- Performs routine administrative tasks including maintaining event calendars, schedules and appointments, picking up and distributing mail, processing event purchase requisitions, answering and redirecting inquires, and tracking and maintaining confidential files and records.
- Ensures the events are coordinated with the President’s office and submits speech requests.
- Participates on college and community committees, attends special meetings, conferences and luncheons as directed.
- Monitors event budgets, credit card expenses, and other financial items under supervision of the Foundation Administration. Assists with the maintenance and coordination of departmental event annual budgets to ensure that expenditures do not exceed the established budget.
- Coordinates event-related purchases such as food and beverages, cutlery, decorations, alcohol, and other supplies as needed.
- Coordinates the set-up and clean-up of all department events, in coordination with campus Facilities/Civic Center.
- Performs data input and data retrieval for all relevant department functions, reports, contact spreadsheets, email distribution lists and managing RSVP lists.
- Creates, maintains, and monitors online event registration web pages in Raiser’s Edge and NXT database.
- Maintains all event registrants ensuring registration fees, meal choices, ads, etc. are accurately tracked.
- Runs reports and exports data lists for events such as sponsor lists, event attendees, and participation.
- Performs other related duties as assigned.
Demonstrated Knowledge and Abilities:
Position requires knowledge of:
- Methods, practices and terminology used in development offices and institutions of higher learning, accounting and computerized accounting systems.
- Proper English usage, grammar, spelling and punctuation.
- Modern office practices and equipment including automated word processing, donor profiles, record management and filing systems, receptionist and telephone techniques, correspondence and report writing.
- Basic methods and techniques of organization and planning.
- Social media platforms and online software to deliver regular communication to designated groups.
Position requires ability to:
- Coordinate and schedule administrative, clerical, special event functions and activities.
- Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high quality services.
- Work independently assuming responsibility and taking initiative to conduct routine functions and operations of the office.
- Establish and maintain comprehensive and accurate files and records as well as prepare concise and complete reports as required.
- Make decisions and use professional judgement based on established guidelines and procedures.
- Type with speed and accuracy using word processing, spreadsheet, database; and web page software, and make arithmetical calculations in like manner.
- Take and transcribe notes with speed and accuracy.
- Communicate effectively, both orally and in writing, exhibiting proper knowledge of English usage, grammar punctuation and spelling.
- Understand and carry out oral and written directions.
- Establish and maintain cooperative working relationships with Board of Directors, community, staff and others connected in performance of your duties.
- Adapt to changing procedural requirements.
- Work well with community volunteers and establish and maintain cooperative working relations with donors, foundation board members, faculty, staff and the public.
- Perform specialized evening and weekend duties related to fundraising.
- Demonstrate clear evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, staff and community.
- Maintain optimum confidentiality of donor records and information as understand the sensitive nature of the work in the development office.
Minimum Requirements:
Experience:
Three (3) years of experience in a clerical position as an event coordinator with experience in aspects of event coordination, an in-depth knowledge of marketing and organizing fundraising activities and events or similar. Proficient in MS Word, Excel, Outlook in a Windows environment; experience in administrative software system, accounting, record keeping, and outreach activities. Experience in marketing, online communications and website management with, knowledge of, and demonstrated effectiveness in proven methods of promoting events, and public relations as well as an ability to coordinate large group activities.
Education:
Education equivalent to an Associate’s degree (60 semester units) from an accredited college or university is required. Two additional years of related experience in addition to that identified above may be substituted for each year (30 units of education requirement). Additional education or Bachelor degree desirable.
Desirable Qualifications:
- Prior experience performing administrative support duties in a community college or other post-secondary educational institution.
Position requires sitting and viewing a computer monitor for extended periods of time plus frequent periods of standing and walking, which may include climbing staircases; dexterity of hands and fingers to operate a computer keyboard and related equipment; reaching, bending, stooping, kneeling and crawling; handling and working with various materials and objects; frequently exerting 10-20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing and speaking to communicate and provide information to others; vision to read printed material and computer monitor; may be exposed to occasional contact with dissatisfied or confrontational individuals; and travel from site-to-site.
Conditions of Employment:
Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.
Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
Board of Trustees approval.
Official, sealed transcripts are required upon offer of employment.
Equal Employment Opportunity:
Santa Clarita Community College District is an Equal Opportunity Employer.
The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.
About the District:
Access. Engagement. Success.
College of the Canyons serves more than 37,000 students on two campuses in the Santa Clarita Valley, about 30 miles north of downtown Los Angeles. Better known locally as COC, the college excels at both transfer and career preparation, sending thousands of graduates each year to California’s top public and private four-year universities, and into high-wage careers in Southern California’s fastest-growing industries.
The college has earned numerous regional, state, and national awards for its innovative and collaborative efforts to increase student access, engagement, and success. It was the only California community college to receive the 2024 Carnegie Community Engagement Classification from the American Council on Education and Carnegie Foundation for the Advancement of Teaching. The college is also recognized for its high degree of Hispanic student enrollment and degree achievement, having been named one of the top colleges in the nation for those achievements by The Hispanic Outlook in Higher Education Magazine.
The college takes seriously its mission to foster diversity, equity, and inclusion. With a 48-percent Hispanic student population, it is a federally designated Hispanic-Serving Institution (HSI), as well as an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI).
College of the Canyons is:
- Guided by an elected five-member Board of Trustees composed of former faculty members and students committed to prudent fiscal management and thoughtful policy development.
- Supported by an active Foundation that generates more than $1 million of revenue and awards more than $300,000 in student scholarships each year.
- Recognized as a statewide leader in the development and implementation of OER/ZTC (open educational resources/zero textbook costs) materials, saving students millions of dollars in textbook costs.
- Resourceful, as evidenced by the $16 million in grant revenue generated in the past year.
- Highly regarded in the community, whose residents voted to approve more than $400 million of bond funds in three separate elections since 2001.
- Focused on making higher education more affordable, as evidenced by the Canyons Promise program that provides the first two years of study free for new, full-time students.
- Transferring to the top University of California campuses, including Berkeley, Los Angeles, and San Diego.
- Earning national and state academic awards, including Jack Kent Cooke Scholarships, Coca-Cola Leaders of Promise Scholars, and Phi Theta Kappa All California Academic Team honors.
- Winning 39 state championships while competing in 17 intercollegiate sports.
- Designing research projects carried aboard NASA spacecraft.
- Garnering numerous awards in Model UN, Forensics (Communications), and Future Business Leaders of America competitions.
- Achieving a 21 percent median wage increase after completing career education courses.
Ready. Set. Grow.
College of the Canyons is poised to continue growing in its ability to expand access to higher education, to enhance student engagement, and to bolster the ongoing success of our students and wider community.
Currently, we are:
- Building an off-site Advanced Technology Center to provide hands-on training in advanced manufacturing, robotics, and welding.
- Renovating the Student Center to create a more welcoming gathering space for students.
- Enhancing the services we offer to students at our Canyon Country campus with the addition of 110,000 square feet of classrooms, labs, and support spaces in the new Takeda Science Center and adjoining Student Services & Learning Resources Center.
- Offering 275 associate degree and certificate programs (and always developing more), including new Allied Health training programs in Occupational Therapy, Physical Therapy, Pharmacy Technology, and Diagnostic Medical Sonography.
- Creating a safe space for students to share their voices and engage in dialog and connection in our new Intercultural Center.
- Hosting world-class entertainers in the Santa Clarita Performing Arts Center at the Valencia campus.
- Offering a wide variety of bachelor’s, master’s, and doctoral degrees from partner universities at the Dr. Dianne G. Van Hook University Center.
- Bolstering the economic development of our region by raising $2.5 million in external funding to provide customized workforce training for more than 5,100 local employees.
Are You Ready to Join Us?
College of the Canyons is looking for faculty, staff, and administrators who are leaders, innovators, and creators focused on putting the needs of students first. Specifically, we seek those who share our commitment to:
- Teaching and Learning – College of the Canyons values high performance in teaching and learning.
- Respect for All People – We expect students and employees to demonstrate honesty, integrity, social responsibility, and ethical behavior that fosters a college climate characterized by civility, collegiality, and acceptance.
- Partnership with Community – We advance the educational, intellectual, artistic, civic, cultural, and economic aspirations of our surrounding community by actively partnering with more than 100 community schools, colleges, universities, businesses, and government and social agencies.
- Excellence – We set the highest standards for ourselves and support the professional development of faculty, staff, and administrators.
- Creativity and Innovation – We encourage members of the college community to be entrepreneurial, forward-thinking, creative, persistent, spontaneous, and willing to explore new ideas that strengthen our ability to enhance student access, engagement, and success.
The single college within the Santa Clarita Community College District, College of the Canyons is located in Santa Clarita, the third most populous city in Los Angeles County, and serves a 367-square-mile area in the northern part of the county. The college’s two campuses are just a short drive from downtown Los Angeles.
With mild weather and convenient freeway access, the Santa Clarita Valley offers residents and visitors convenient year-round access to what makes Southern California a popular destination. Theme parks, Pacific Ocean beaches, and mountains are nearby, along with the dining, cultural, and sports attractions of Los Angeles, Beverly Hills, Hollywood, and other iconic destinations.
Our service area is a hub of advanced manufacturing, biotechnology, and film production. By redefining the traditional role of community colleges, we have become the training provider of choice for local companies, which count on us to deliver high-quality, cutting-edge training.
APPLICATION AND SELECTION PROCESS:
Applicants are encouraged to complete their applications online. Please visit our website at http://www.canyons.edu/administration/humanresources . If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing-impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 to 5 weeks following the Review Date as to the status of their application.
All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360, 26455 Rockwell Canyon Road, Santa Clarita, CA 91355.
Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:
- Online District CLASSIFIED Application.
- Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
- Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
- Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
- Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
- Supplemental Questionnaire. Please answer the following questions as part of your application packet.
- Do you possess education equivalent to an Associate degree (60 semester units) or higher from an accredited institution? If yes, list your degree(s) and please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of work experience in lieu of semester units, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
- Do you possess three or more years of responsible event planning, and varied administrative and clerical experience? Please describe your experience, and include employer name(s), your position title(s), dates of employment, full-time or part-time status (% of time or number of hours worked per week), and your roles and responsibilities. Please provide your total years of full-time equivalent experience you have in this field.
- Please describe your experience running social media accounts for business. Include the platforms used.
- Please describe any experience you may have with Blackbaud, Raiser’s Edge, or any other fundraising/donor management software.
- Please describe the types of reports you have prepared in the past, including how the information was compiled and what the reports were used for.
- Please describe your experience in managing projects or events, including any experience with managing the event budgets.
- Please describe any experience you may have performing administrative support duties in a community college or other post-secondary educational institution.
- Please describe any experience you may have in creating, modifying, and maintaining websites.
- Why do you want to work in this position in the Foundation office at College of the Canyons?
- Letters of reference are optional.
- Skills evaluation of candidates for interview may be required.
- Travel and relocation expenses are the responsibility of the applicant.
- Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
- “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name, contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
- Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
- Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
- Applicants are encouraged to apply online. If you need assistance with the application process, contact:
Human Resources Office
(661) 362-3427
TTY/TDD (661) 362-5178 or visit our website at
It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied, or considered for other openings. Resumes may not be submitted in lieu of the official application form.
The College is expecting to conduct initial interviews between the weeks of November 18, 2024 and November 25, 2024 and conduct final interviews between the weeks of November 25, 2024 and December 2, 2024. This is an estimated timeline, and is subject to change.
Interviews may be conducted in-person or remotely via Zoom.
** This is an on-campus position. **
Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled.
This recruitment may be used for future vacancies, including positions on either the Valencia Campus or the Canyon Country Campus.
Salary
70,000 - 80,000 /year