Events & Programs Intern - Downtown San Diego Partnership

Job Title: Events & Programs Intern

Reports to: Director of Investor Relations & Events, Events & Programs Manager

FLSA Status: Part-time (24-28 hours), Non-exempt (hourly)

Schedule: Monday – Friday (Flexible hours), Currently Hybrid (subject to change)

Position Summary

Under the direction of the Director of Investor Relations & Events and the Events & Programs Manager, the Events & Programs Intern will assist with a variety of tasks relating to event planning, event management, and member relations for the Downtown San Diego Partnership. We are looking for a detail-oriented, creative, highly motivated intern to work with us on several upcoming signature events, mixers and member-related initiatives for the organization. A successful intern will have general hospitality experience and a desire to learn more about the scope of planning an event from start to finish.

Essential Job Functions & Duties

Events & Programs: 80%

• Assist the Events & Programs Manager with the planning, preparation and execution of all Signature Events, Member Mixers and Downtown Community Events, including supporting with day of event logistics.

• Monitor and organize event registration reports via the Customer Relationship Management (CRM) platform to track registration throughout the event planning process.

• Assist with managing the back end of the Membership & Event pages on the website – uploading member logos, updating event details, etc.

• Support with the creation of e-blasts/solicitations to membership regarding upcoming events and programs.

Administrative: 20%

• Support the Membership & Events department with a variety of membership related tasks – preparation of monthly membership updates, tracking member attendance and engagement at events & meetings, updating the member roster, etc.

• Provide support for bimonthly Board of Directors meetings – venue set-up, organizing name badges, assisting with check-in

• Support with administrative tasks as needed to keep projects running smoothly.

• Adhere to all of the DSDP policies and procedures.

• Use company telephones, computers, and software solely for business purposes.

**Please note this job description is not designed to cover or contain a comprehensive listing of all the activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. **

Required Qualifications, Skills, and Abilities

• High school diploma or GED. BA in Hospitality, Communications, Meeting
  & Event Planning, Business Management, or similar field of study (students currently pursuing these areas of study strongly encouraged to apply)

• Proficient in Microsoft Word, Excel, PowerPoint, Adobe, Outlook, Zoom

• Proficient in a variety of graphic design software’s (Canva, Wordpress, Constant Contact)

• Quick learner, detail-oriented, and excellent communication skills (written & verbal)

• Ability to navigate meetings with stakeholders via Zoom and various electronic platforms

• Ability to read and write in English; bilingual or multilingual a plus

• Ability to use a telephone and computer for data collection and research

Core Attributes

• Outstanding customer service

• Organized and detail oriented

• Proactive

• Team player

• Flexible

• Ethical

• Upbeat and go-getter attitude

• Eager to learn

• Out-of-the-box thinker

Benefits

This is a part-time non- exempt (hourly) position. The starting rate for this position is $18 per hour. This position is contingent on successfully passing a background check. DSDP is an Equal Employment Opportunity employer.

• Discounted Parking Allotment OR Transit Pass
• Employee Assistance Program

About the Downtown San Diego Partnership

The Downtown San Diego Partnership (DSDP) is a nonprofit organization that serves as the principal voice and driving force behind the economic prosperity and cultural vitality of Downtown San Diego through membership, advocacy, public services, and community investment. The organization’s nearly 300 members, representing a variety of business sectors including real estate, technology, banking, law, defense, insurance, communications, energy, and tourism are committed to nurturing a Downtown that benefits the entire San Diego region.

It also serves as the managing organization for several special districts and charitable foundations including the Property and Business Improvement District – otherwise known as Clean & Safe – which provides essential public services in the 275 blocks of Downtown. Through these programs, we have provided enhanced services in maintenance, safety, beautification, and homeless outreach, supported business promotion and retention, and improved the quality of life on behalf of Downtown’s neighborhoods for more than 20 years. In all, these programs provide an annual contractual budget of approximately $13 million annually. To learn more about our work in these areas, please visit: downtownsandiego.org.

Our Values

Deliver excellent service: We strive to provide exceptional customer service through listening to our customers, providing efficient services, and innovative solutions resulting in value for our many stakeholders.

Be fun and open-minded with a quirky sense of creativity: We work hard but take time to celebrate our collective achievements and realize there's always more than one perspective to consider when approaching a challenge.

Pursue growth and learning: We invest in our people so they can continue to build skills and perspectives that enrich the work we do.

Build honest relationships and communication: We believe honesty leads to strong relationships built on a foundation of trust.

Nurture a safe work environment: We have a collective commitment to emphasize safety over competing goals to ensure the protection of people and our environment.

Inclusiveness and diversity: We honor the inherent value of every individual’s unique story, experience, and perspective. We strive to amplify the voices of our staff, community, and stakeholders and to create a safe and inclusive environment where everyone can contribute one’s authentic self.

Our Commitment to Diversity, Equity, and Inclusion

At the Downtown San Diego Partnership, we are an organization that attracts and empowers diversity throughout our workplace and in the communities we serve. We value and celebrate the whole person and the lived experience that makes each of us unique. We strive to foster a safe environment, both internally within our organization and externally towards the communities we engage with, in which we encourage all voices to be heard and amplified as needed. We know our strengths come from championing our differences and acknowledge that each person deserves a voice and a seat at the table. Our ability to feel or be united through inclusion will result in better discussions, decisions, and outcomes that will allow us to advance the economic prosperity and cultural vitality of Downtown San Diego.